For guidelines and information regarding Wireless Credit Card Machine Rental, Petty Cash Policy, Gift Processing and more: CASHIERS
Guidelines, forms and worksheets:
Banner is a comprehensive, Oracle based computer information system that contains the necessary components of the university's administrative services. Banner Finance Information
The Crosswalks are presented for historical purposes only. Be advised; they have not been updated as new FOAPAL elements have been added to the system.
ALL revenue or expense object codes
They are sorted in Pool order (numerical order) by their new Banner Account numbers.
For detailed information regarding institutional trust and special funds and related legislation: INSTITUTIONAL TRUST/SPECIAL FUNDS
Expenditure Approval Policy
Organization Change Management
Records Retention and Disposition Schedule
To find information regarding becoming a payment card merchant, requirements for processing, authorization, rentals and fees: payment cards
Western Carolina University has many foreign national visitors, employees and students each year. Payments to a foreign national can be very complicated due to tax laws and regulations. information regarding Payment for Foreigns individuals
The university has a wide variety of sources of funds, each of which has its own spending characteristics. No set of guidelines can be written that addresses every possible expenditure decision, which may arise. There are some basic rules, regulations, and precedents, which are presented here, however, that can help to guide an employee, department and/or division in making wise spending decisions. These guidelines are provided to ensure that faculty/staff can carry out the university’s mission effectively, while ensuring that fiscally responsible and legal spending practices are followed.
The complete document outlining these guidelines is available here: WESTERN CAROLINA UNIVERSITY SPENDING GUIDELINES
FYI - Accounts payable refers to payments you might receive as an employee for reimbursement of eligible official University travel expenses incurred by you and paid by you or for other expenses you incurred and paid for official University business that are reimbursable in accordance with University policy.
Request to Inactivate a Fund (Excel)
Catamart Approver Form (for training)
Catamart Requestor Form (for training)
Dual Employment Policy (Controller's Office)
Daily Cash Report Form(Excel)
Journal Entry Form (Excel)
Sales Tax Form and Instructions (Excel)
Petty Cash Reconcilation Form (Excel)
Petty Cash Reimbursement (Excel)
W-9 Request for Taxpayer Identification Number and Certification
Occasionally it may be necessary to offer reimbursement of personal moving expenses to new professional staff when issuing an offer of employment. Information regarding eligibility, expenses and procedures: Moving Expenses.