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CCESL Van Rental

The Center for Community Engagement and Service Learning has two 12-passenger vans that are available for faculty, staff, and students employed by WCU who are organizing or participating in service experiences. 

An individual or organization may use the van up to four times per semester. Our goal is to minimize the logistical challenges associated with organizing service/community engagement projects around our region, in order to increase service opportunities for our students, faculty, and staff!

Below you will find the most commonly asked questions in regards to the CCESL Van Rental. Should you you have other questions please contact us at 828.227.7184.

Call us at 828.227.7184 to inquire about availability and book the van. You will need to have the following information ready or include in booking your reservation: 

  • Pick up and drop off dates and times
  • Destination(s)
  • Brief explanation for purpose(s) of use
  • Number of riders and drivers expected to be in van
  • Drivers’ information (please note that the driver MUST be employed by WCU in some capacity)

With the safety of our students, faculty, staff, and community partners in mind we have updated our Standard Operating Procedures for van use.

  • Before checking out either CCESL Van the driver will need to fill out, sign, and return the updated CCESL Van SOP to the CCESL Office. The full document can be found at the following link. CCESL Van SOP
  • Included in the CCESL VAN SOP are new steps for proper cleaning before and after use, PPE requirements, and reduced van capacity.
  • Van availability may be offered in a reduced capacity in order to properly clean and sanitize all surfaces between uses.
  • These Operating Procedures may be updated in the future in accordance with the most up to date guidance for the CDC.

There are NO costs associated with the use of the CCESL Van. The Undergraduate Studies Office and CCESL cover the fuel, maintenance, and insurance costs associated with the van. However, please note that the following fees may be applied to your rental:

  • If the van is not returned in appropriate condition, a $20 cleaning fee may be charged to the driver/organization responsible for the reservation.
  • If the van is not returned by the time agreed upon on the reservation form, a $100 late fee may be charged. If unexpected events arise that may make you late (e.g., storms, vehicle complications, etc.) please keep the Center for Community Engagement and Service Learning staff informed of these events.
  • If the van is not returned with a full gas tank, a $100 refueling fee may be charged (the van packet will include a Wright Express gas card that you can use for refueling).
  • If the key for the van is not returned, a $100 fee may be charged to the driver/organization responsible for the reservation.

The CCESL van may be used by faculty, staff, and students who are employed by WCU in some capacity, for civic engagement and service-related activities. The purpose of the CCESL van is to increase curricular and co-curricular student engagement in our community. Therefore, the purpose of your trip must be connected to community-engaged (or community-based) activities.

  • Appropriate curricular example 1: Professor Smith teaches a research methods course and her students are working in groups of five with six different community organizations through a problem-based learning (community engagement centered) course. One of the community groups is located in Asheville and the team of five students has to visit the community organization site three times over the semester.
  • Appropriate curricular example 2: Professor O’Steen teaches an environmental health course that connects the students with two different conservation organizations. One of the organizations is on campus and the other is located in Black Mountain. Twelve of the students in the course are working with the Pisgah Conservancy and need to travel to Black Mountain twice over the semester to complete the service component of their course.
  • Appropriate co-curricular example 1: In conjunction with WCU’s AmeriCorps*VISTA, the Campus Kitchen Garden Club has organized a gleaning initiative at a farm located outside of Bryson City. They have organized ten volunteers and need transportation assistance to and from the service site.
  • Appropriate co-curricular example 2: Two departments and the Center for Justice have collaborated to send eight students and three faculty members to Washington DC to engage with politicians, lobbyists, and activists at the annual CARE conference.
  • Inappropriate use example 1: Six faculty members from the College of Agriculture Sciences are going to Atlanta to attend their field’s national conference and want to use the CCESL van.
  • Inappropriate use example 2: A social group on campus has planned a spring break trip to Cancun and wants to use the CCESL van.

If you are not sure if your proposed use of the CCESL van meets our criteria, please call and double check with us. Community engagement and service manifests in many different ways, and we are always open to learning more about your project.

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