SPECIAL MEETING OF THE BOARD OF TRUSTEES OF WESTERN CAROLINA UNIVERSITY
Room 510, H.F. Robinson Building
November 2, 2012
The Board of Trustees of Western Carolina University met in special session on November 2, 2012 in Biltmore Park, Asheville. The meeting was called to order at 11:50 a.m. by Chair MacNeill.
ATTENDANCE
The following members of the Board were present: Mrs. MacNeill, Mrs. Williams, Mr. Broadwell, Mrs. Coward, Mrs. Kaemmerling, Mrs. Battle, Ms. Saunooke, Mrs. Wellmon, Mr. Townsend, Mr. Metcalf, and Ms. Page.
The following members of the Board were absent: Mr. Little, Mr. Forsyth.
Others present: Chancellor Belcher; Provost Brenton, Ms. Lynch, Chief of Staff; Mr. Edwards, Vice Chancellor of Administration and Finance; Dr. Miller, Vice Chancellor for Student Affairs; Mr. Fowler, CIO; Ms. Lochner, General Counsel; Mr. Eaton, Director of Athletics; and Ms. Welch, Assistant Secretary to the Board.
ETHICS STATEMENT
Mrs. MacNeill read the following: “As Chair of the Board of Trustees, it is my responsibility to remind all members of the Board of their duty under the State Government Ethics Act to avoid conflicts of interest and appearances of conflict of interest as required by this Act. Each member has received the agenda and related information for this Board of Trustees’ meeting. If any Board member knows of any conflict of interest or appearance of conflict with respect to any matter coming before the Board of Trustees at this meeting, the conflict or appearance of conflict should be identified at this time.”
There were no conflicts disclosed.
RESOLUTION
Mrs. MacNeill asked Ms. Lochner to explain the proposed resolution. Ms. Lochner explained that the resolution pertains to Campus Master Planning. The Board of Trustees is authorized to develop, approve and maintain the campus master plan. She stated that the Campus Master Planning Steering Committee is ready to move forward with development of the plan. The proposed resolution asks that the Board delegate its authority to the Campus Master Plan Steering Committee for selection of the designer to develop the plan. Mr. Broadwell stated that the resolution needs to be crystal clear that the Board is delegating only its authority to select the designer. Discussion followed. After discussion, it was agreed that Ms. Lochner would craft a new resolution with the changes as discussed. Mr. Broadwell moved that the Board adopt this resolution with the changes as discussed, stating that there is no authority delegated by this resolution other than the authority to select a designer for the campus master plan. Mr. Townsend seconded, and the motion was approved unanimously. Ms. Lochner will send the revised resolution to the Board everyone for final approval. (FINAL AMENDED RESOLUTION ON FILE WITH MINUTES MATERIAL).
Closed Session
Ms. Williams moved that the Board go into closed session to consider the qualifications, competence, performance, character, fitness, conditions of appointment, or conditions of initial appointment, of a public officer or employee or prospective public officer or employee; and to prevent the premature disclosure of an honorary award or scholarship. Mrs. Battle seconded the motion and it was approved unanimously.
Dr. Belcher asked Dr. Brenton to stay for the closed session.
RETURN TO OPEN SESSION
Mrs. Williams moved that the Board return to open session. Ms. Saunooke seconded the motion, and it was approved unanimously.
ADJOURNMENT
There being no further business, Mrs. Williams made a motion to adjourn the meeting. Ms. Saunooke seconded the motion, and the meeting was adjourned at 12:15 p.m.