The University has incident reporting procedures in place to comply with federal and
state regulations. Incidents resulting in personal injuries to students, staff, faculty,
and visitors while on University property, or in the course of University employment
or activity, are to be reported to the Safety and Risk Management Office within 24 hours.
Incidents which result in hospitalization, lost work time, or which require medical treatment must be reported to the Safety and Risk Management Office within 24 hours. The Safety Office will investigate the incident for the purpose of analyzing the circumstances surrounding the injury, the possible need for corrective action, and whether it is compensable under the North Carolina Workers' Compensation Act.
Occupational illnesses are medical disorders resulting from exposures to workplace environmental factors such as chemicals, biological agents, noise, repetitive motion, radiation, etc. The exposure may be a short term over-exposure or may occur over a longer period of time. Acute illness from short term over-exposure and any direct exposure to blood or body fluids are to be reported to the Safety and Risk Management Office following the same procedure as accidental injuries. Illness from long term suspected exposures are to be reported within 24 hours of the time the employee is informed of a possible chronic illness by a medical physician.
Near Miss Incidents
Incidents which do not result in an injury or illness but could have under slightly different circumstances should also be reported to the Safety and Risk Management Office. Reporting a near miss allows us to determine how and why it occurred and to take action to prevent a similar, or more serious, incident from happening in the future.
Employee Incident Report Form
Employees involved in an accident or occupational illness should report it to their supervisor immediately and will be required to complete an Employee Incident Report Form providing factual information about the accident or illness. The form must be forwarded to the Safety and Risk Management Office within 24 hours of the incident.
Supervisor Incident Investigation Report
The immediate supervisor of an employee involved in an accident or occupational illness is responsible for determining the cause of the accident or illness. As the manager in charge of daily work activities, supervisors are expected to know what happened, why it happened, and how it happened. After conducting the incident investigation, the supervisor must submit the Supervisor Incident Investigation Report to the Safety and Risk Management Office within 24 hours of becoming aware of the incident.
Eye Witness Statement
A statement should be taken from each person who witnessed the incident using the NC Witness Statement Formand forwarded to the Safety and Risk Management Office within 24 hours. The witness may have actually seen the accident, or may have acquired knowledge about the accident from another source.