The University has incident reporting procedures in place to comply with federal and state regulations. Incidents resulting in personal injuries to students, faculty, staff, and visitors while on University property, or in the course of University employment or activity, are to be reported to the Safety and Risk Management Office within 24 hours.
On-campus: dial 8911 (campus phone) or 828.227.8911 (cell phone)
Off-campus: dial 911
Work-related accidents which result in a death must be reported to the Safety and Risk Management Office within 8 hours. Work-related accidents which result in hospitalization, amputation, loss of eye(s), lost work time, or require medical treatment must be reported to the Safety and Risk Management Office within 24 hours. The Safety Office will investigate the accident for the purpose of analyzing the circumstances surrounding the injury, the possible need for corrective action, whether it is compensable under the North Carolina Workers' Compensation Act, or if additional regulatory reporting is required.
Occupational illnesses are medical disorders resulting from exposures to workplace environmental factors such as chemicals, biological agents, noise, repetitive motion, radiation, etc. The exposure may be a short term over-exposure or may occur over a longer period of time. Acute illness from short term over-exposure and any direct exposure to blood or body fluids are to be reported to the Safety and Risk Management Office following the same procedure as accidental injuries. Illness from long term suspected exposures are to be reported within 24 hours of the time the employee is informed of a possible chronic illness by a medical physician.
Employee Incident Report Form
Employees involved in an accident or occupational illness should report it to their supervisor immediately and will be required to complete an Employee Incident Report Form providing factual information about the accident or illness. The form must be forwarded to the Safety and Risk Management Office within 24 hours or as soon as possible of the accident.
Supervisor Incident Investigation Report
The immediate supervisor of an employee involved in an accident or occupational illness is responsible for determining the cause of the accident or illness. As the manager in charge of daily work activities, supervisors are expected to know what happened, why it happened, and how it happened. After conducting the accident investigation, the supervisor must submit the Supervisor Incident Investigation Report to the Safety and Risk Management Office within 24 hours or as soon as possible of becoming aware of the accident.
A statement should be taken from each person who witnessed the accident using the NC Witness Statement Form and forwarded to the Safety and Risk Management Office within 24 hours. The witness may have actually seen the accident or may have acquired knowledge about the accident from another source.
Additional information about employee accident reporting can be found on the Workers' Compensation webpage.
Employee accidents which do not result in an injury or illness but could have under slightly different circumstances should also be reported to the Safety and Risk Management Office. Reporting a near miss allows us to determine how and why it occurred and to take action to prevent a similar, or more serious, incident from happening in the future. The Reporting a Hazard or Near Miss Accident form should be used to report such events.
The Student and Visitor Incident or Accident Report Form should be used for all injuries not classified as work- related. Injuries for students and visitors should be documented using this form or by a departmental reporting form approved by the Safety and Risk Management Office.