A. Purpose
The Hunter Library Collection Development Policy is intended to assist the various
library bibliographers and departmental liaisons in the selection of library materials.
It assists the library bibliographers in the decision-making process regarding routine
acquisitions of library materials, standing orders, gifts and exchange assessments,
and in establishing priorities to guide decisions on preservation and de-selection.
The policy is directed primarily to the library bibliographers, Collection Development
Librarian, and University Librarian and secondarily to the teaching faculty, students,
and other members of the University. Others who may find it useful include the Western
North Carolina Library Network, a resource-sharing network comprised of Western Carolina
University, University of North Carolina at Asheville, and Appalachian State University;
and institutions within the state and region. Information concerning the existing
collection, collection guidelines, and curricular programs are provided for all academic
departments.
B. Mission of the Library
Hunter Library's mission is to support the academic community in carrying out teaching,
research activities, and university service programs. Hunter Library's primary role
is to assist Western Carolina University students in becoming competent and contributing
members of the information society. This mission is accomplished by facilitating access
to information and by teaching skills which promote discriminating use of information.
The Collection Development policy supports this mission by providing the students,
faculty and the staff of the university with the materials needed to support the curricular
needs of the university. The aim is to build a collection that supports the cultural
and intellectual foundation of the disciplines taught in campus. In addition, the
collection should provide the cultural and historical context of the scholarship pursued
at the university. Priority will be given to the undergraduate curricula, followed
by the graduate curricula. Since this is not a research collection, with comprehensiveness
as an aim, faculty research needs will be supported for as long as there are sufficient
resources. The library will not purchase extensive in-depth materials for specific
theses topics for graduate students or for short-term research projects of teaching
faculty. When possible, interlibrary loan or document delivery will fill such specialized
needs. While the library is open for public use, its collection is not designed to
support community needs. The Collection Development Policy will take into consideration
the fact that the Hunter Library is part of the Western North Carolina Library Network
(WNCLN) as mentioned above. As a member of WNCLN, Hunter Library shares a computer
catalog system with the libraries at Appalachian State University and the University
of North Carolina at Asheville. Faculty, students, and staff may borrow materials
from those libraries and generally receive them within two working days.
C. Description of the Institution
Western Carolina University is one of the sixteen public senior institutions of the
University of North Carolina. It is a comprehensive university, offering programs
of study at the baccalaureate, master's, doctoral, and intermediate levels. The university
comprises five undergraduate colleges - Arts and Sciences, Business, and Education
and Allied Professions, Fine and Performing Arts, and Health and Human Sciences –
as well as the Kimmel School of Construction Management and Technology and a Graduate
School. The undergraduate colleges offer programs leading to the Bachelor of Arts,
Bachelor of Fine Arts, Bachelor of Science, Bachelor of Science in Business Administration,
Bachelor of Science in Education, and Bachelor of Music. The Graduate School offers
the Master of Arts, Master of Arts in Education, Master of Arts in Teaching, Master
of Business Administration, Master of Health Sciences, Master of Physical Therapy,
Master of Project Management, Master of Public Affairs, Master of School Administration,
Master of Science, the Education Specialist, Master of Fine Arts, Master of Music,
Master of Education, Master of Accountancy, Master of Entrepreneurship, Master of
Social Work, Master of Construction Management, and Doctor of Education degrees.
D. Selection Criteria
The chief factors considered in selecting all library materials, are:
E. Responsibility for Providing Library Resources to Satellite Campuses and Distance
Learners
Western Carolina University offers a broad range of courses at the advanced undergraduate
and graduate levels at its location in Asheville. Provision of library materials for
satellite campuses will follow the mandates of the University of North Carolina Board
Of Governors. Selection for these materials is a product of the cooperation between
WCU program liaison librarians, WCU teaching faculty, and the Collection Development
Librarian at WCU.
In support of WCU’s Nursing programs taught in the Asheville area an agreement between Western Carolina University and the Mountain Area Health Education Center (MAHEC) is in place for the provision of library and information services. Part of this agreement calls for the purchase of library material to be housed in the MAHEC library (see Appendix D for the entire agreement). The library’s Health Sciences Liaison has the responsibility for collecting material to be housed in the MAHEC library.
Additionally, Western Carolina University offers graduate and undergraduate degrees, wholly or partially, through online and off-site courses. In recognition that students in these programs need comparable library services to those offered on-campus, the library provides delivery of any materials purchased for on-campus programs. The library also collects and makes available online resources, such as electronic books, reference works, and article databases that may be accessed remotely by students in such courses.
F. Responsibility for Selection of Library Materials
Building the library's collection is the product of cooperative work between the
library and the academic departments. For that purpose the library appoints liaisons
and the departments appoint representatives to the library. Responsibility for the
selection of materials and for the appropriate expenditure of resources rests with
the library liaison. Selections will take place in consultation with the Collection
Development Librarian, Serials Librarian, and Head of Reference as appropriate.
Role of the Library Liaison: A librarian is appointed to each academic departmental program to ensure that the library and its resources reflect the programs and curricular needs of the department. Each library liaison will be familiar with the collections to which he/she has been assigned. This familiarity includes:
To carry out his/her charge, the library liaison will:
The library liaison should select materials for the collection based primarily on their quality and relevance to the programs and curriculum they are meant to support. The selection process should strive to maximize the budget in selecting the most appropriate items, keeping in mind that in general the materials available in the market will outstrip the resources available to the library. Although the teaching faculty's requests for library materials are one of the most important measures of the types of material on demand, the library liaison should exercise leadership, initiative, and independent judgment in procuring resources for the library. The ultimate objective is to create a collection that contains high-quality materials that, first, support the instructional program and, second, support the research needs of the university.
Role of the Departmental Representative: The departmental representative (although not required) is the principal contact with the library on collection matters. Working with the library liaison, the representative has the responsibility for ensuring that the library is aware of the library resources that are critical to support all departmental programs. The role of the departmental representative is critical to the department and to the library. In order to effectively carry out this role, the departmental representative should:
In order for the cooperative venture between the library liaisons and the departmental representatives to best match the instructional needs of faculty and students, it is necessary that both the library liaison and the associated representative strive to establish a rapport and communicate with one another over the course of the academic year. The library liaison and the representative should consult each other about trends in the department and the discipline, about the suitability of individual titles, and about the usefulness to the department of different formats in which materials are being published. The library liaison should advise faculty about newly published titles that may be relevant to their teaching and/or research.
II. GENERAL COLLECTION DEVELOPMENT POLICY
B. Languages and Translations
Preference is given in all selections to English editions or to those works translated
into English. Exceptions include, but are not limited to, works intended for the Modern
Foreign Language program.
C. Popular Reading
The library has a number of funds dedicated to the purchase of titles intended to
enhance student learning and critical thinking skills, as well as encourage learning
and reading as lifelong activities. Selection of titles purchased from these funds
will be based on the following criteria:
D. Leisure Collection
The library maintains a leisure collection in current popular genres meant to encourage
an appreciation of reading and lifelong learning as an important part of everyday
leisure activities. These materials are selected by library staff knowledgeable about
particular genres and areas of nonfiction and may incorporate recommendations from
the public. This collection represents a very modest portion of the overall library
budget.
E. Housing Library Materials
The library generally will not purchase materials to be housed physically outside
of the library. Exceptions may be made for remote campuses, such as MAHEC and programs
in Asheville. Materials kept at remote locations remain the property of Hunter Library
and are purchased for the purpose of supporting instructional programs.
F. Multiple Copies
Insofar as the library's funds do not permit the purchase of all materials needed
for teaching, extension, and research, multiple copies will be acquired in accordance
with the following criteria:
High use: The primary reason for multiple copies of individual titles will be high demand and heavy, continuous use. Multiple copies will not be acquired solely for the sake of preservation except for selected materials maintained for archival purposes in the Special Collections Unit.
Multiple copies/Duplicates: Multiple copies of subscriptions will not be purchased except those needed for programs in Asheville. Duplication between formats (i.e., print and electronic) will be considered on a case by case basis. Every reasonable effort will be made to provide access to the web versions of periodicals that are included in the cost of the print subscription.
Multiple locations: Since the university offers courses at remote sites, occasionally duplicate copies are ordered to serve distinct locations. Although the copy may be kept at the remote location, Hunter library retains ownership of the copy.
G. Manuals and Other Professional Materials
Professional materials such as manuals that are used by library professionals, but
not added to the
collection for public use will not be purchased from the materials budget, but rather
from supply funds.
H. Reference Collections [See also Section III.D.]
The Reference Collection has both general and interdisciplinary reference works and
subject-specific materials that support individual academic programs. The Collection
includes electronic books as well as print titles. Every effort is made to ensure
that the Reference Collection is up-to-date and includes the principal reference sources
for each discipline.
I. Document Delivery Services
Inter-Library Loan Service
Interlibrary Loan and related services should serve as an adjunct to, not a substitute
for, collection development. Whenever possible, the library will acquire items having
direct and lasting relevance to the curriculum and the library’s mission.
J. Genealogical Materials
The library selectively collects materials of a genealogical nature with value for
local history research, but does not have a separate section devoted to genealogical
research.
K. Weeding
Weeding involves removal from the collection of materials to be discarded. The most
obvious value of weeding materials is increased convenience for the library user.
An item or group of items is considered for weeding when it is no longer relevant
to the library's programs as defined in the subject statements, when it is redundant
in the collection, when its contents and/or format are obsolete or superseded, or
when its physical condition makes it unusable or detrimental to the larger collection.
Other criteria may inform weeding decisions according to the judgments of appropriate
selectors and the collection development librarian. Additional benefits to be gained
through weeding include the increase in the availability of stack space for current
and future growth of the collection, a higher proportion of materials that interest
patrons on the shelves, and economy and efficiency in the use of time by library staff.
In view of the fact that this is not meant to be a research collection, failure to
weed materials can diminish the vitality of a collection.
Criteria for weeding of material include:
L. Replacement
Replacement involves the acquisition of materials previously held. Primary responsibility
for replacement decisions lies with the Coordinator of Collection Development in conjunction
with the subject bibliographers. Teaching faculty will be consulted when appropriate.
Criteria for replacement of material include:
M. Gifts
The Library will accept donations of library materials and monetary gifts designated
for the purchase of library materials in accordance with the following criteria:
N. General Fund
The general fund has a number of purposes. Among these are to purchase interdisciplinary
titles, titles of general intellectual interest to library users, and titles of lasting
importance to the collections. Availability of funds will affect the amount of materials
purchased from the general fund in a given year. All titles purchased from the general
fund will adhere to the selection criteria articulated in the Collection Development
Policy.
O. Challenged Materials
The Library welcomes expressions of opinions from the public concerning materials
selected or not selected for inclusion in its collections. Requests to add or remove
library materials will be considered within the contexts of the principles affirmed
in this document and the standards described in Association of College and Research
Libraries' Intellectual Freedom Principles. Persons who wish to request the reconsideration of library materials must complete
and sign a "Request for Reconsideration" form, which is available online or at the Library's circulation desk. The form must
be filled out completely and submitted to the library, assuring the library staff
is able to follow up for clarification and that the patron's concern will be addressed
by the appropriate library staff. Anonymous phone calls, rumors, or voiced concern
will not be addressed. Once a completed "Request for Reconsideration" form is returned
to the library, a task force will be convened to review the challenge and a formal
investigation will be undertaken. For materials already in the collection, the material
in question will remain in the library's collection while the review is under way.
Procedures
The appropriate liaison librarian reviews the item on the basis of the Collection
Development Policy and reports to the task force. The Collection Development Librarian
reviews both the objection and the response. The Collection Development Librarian
submits his/her written recommendation to the task force for review and forwards a
written response to the complainant. Further appeals may be made to the Dean of Library
Services.
P. Teaching Aids
Individual academic departments are responsible for purchasing, housing, and maintaining
classroom teaching aids. The library will not purchase resources that:
Q. Requests to Return, Destroy, or Delete Materials in the Library Collections
The library sometimes receives requests from the producers or previous owners of
library materials to return, destroy, or delete particular items that exist in the
collections. This is usually done when the item contains information that the producer
or previous owner believes to be erroneous or problematic.
1. When the library has selected and owns the item, such a request generally will be refused. The item is now part of the record of publication and should have, as such, a place in the library's collections. When available and deemed appropriate, a corrective addendum or errata sheet may be added to the item in question.
2. In the case of publications the library is storing and making accessible but does not technically own (as sometimes is the case, for example, with documents received through the Federal Depository Library program), the library is obliged to return, destroy, or delete items at the direction of the owner or issuing agency. Care will be taken in each case to ensure that the person requesting such action is indeed the authorized agent of the owner.
This policy addresses specifically requests that come from producers or previous owners and is distinct from challenges to library materials involving intellectual freedom considerations. For information on challenges to library materials, please see Section II.O.
INTRODUCTION
The Map Room was established to service the cartographic information needs of the
university community. To meet these needs the Maps Collection must include a well-rounded
collection of worldwide maps and atlases, geospatial data, and related reference materials.
Collection emphasis will be on post-1900 materials of North Carolina and the Southeast
United States.
FORMATS
The following types of cartographic materials will be collected.
MATERIALS NOT COLLECTED
The following types of materials are not collected: sets of teaching maps; wall maps.
REGIONAL PRIORITIES
Priorities by geographic region will be as follows:
TRAVEL/RECREATIONAL COLLECTIONS
Recreational guides for North Carolina and especially western North Carolina will
be acquired.
MULTIPLE COPIES
Duplicate copies will be acquired only of those items that have extremely heavy and
constant use. A minimum of one duplicate copy of all North Carolina topographic maps
will be acquired.
REPLACEMENT
Materials that are damaged or lost will be replaced if appropriate.
WEEDING
So that a historical perspective can be maintained, some older materials pertaining
to North Carolina and the Southeast will not be withdrawn. Other materials may be
withdrawn for the following reasons: poor physical condition, obsolete information,
multiple copies, or replaced by a newer edition. Depository items will be weeded in
accordance with GPO guidelines.
INTRODUCTION
The Curriculum Materials Center supports the Education curriculum of the university.
It supports elementary and secondary methods, field placements, and practicum courses,
as well as children's and young adult literature courses taught at the institution.
Priority is given to materials that support course work preparing students to meet
requirements of education degrees and credentials.
FORMATS
GUIDELINES
DUPLICATES
Generally, multiple copies or teaching sets will not be purchased.
WEEDING
In addition to general guidelines for weeding the following will also will be used:
REPLACEMENT
Materials lost or damaged will be replaced at the discretion of the Collection Development
Librarian, in consultation with the Education liaison.
INTRODUCTION
The mission of Special Collections is to select and acquire primary research materials
and ancillary documentation that support the academic community's teaching, research
activities, and service programs; to arrange and describe the holdings; to provide
physical access to the holdings and reference service for patrons; and to work towards
preservation of the items. A joint purpose of Special Collections and the Mountain
Heritage Center is the preservation of the regional heritage of western North Carolina
and the Southern Appalachian area. Special Collections and the Mountain Heritage Center
work cooperatively and are non-competitive in their missions. Special Collections
acquires materials such as manuscripts, photographs, and rare books that document
the history of the region. The Mountain Heritage Center collects artifacts, primarily
three-dimensional, for the same purpose.
AREAS OF COLLECTING INTEREST
Based upon the identified curricular, research, and administrative needs of the University,
Special Collections' primary areas of interest are
FORMATS ACQUIRED
Manuscripts.
The unit collects 1., papers from private individuals and families, such as correspondence,
literary and other creative works, and legal documents, and 2., records of corporations,
businesses, or organizations.
Western Carolina University records.
The unit houses University records that document the history of Western Carolina
University. Two copies of all University publications and ephemeral periodical publications
issued by agencies of the University are collected. Special Collections is not charged
as the University Archives. It is the responsibility of University departments to
maintain their own records in accordance with North Carolina law. Records offered
to Special Collections by University departments are selected according to the College
and University Records Retention and Disposition Schedule issued by the Division of
Archives & History and adopted by the administration of Western Carolina University.
Any transfer of records from a University department to Special Collections requires
the prior approval of the head of Special Collections and the University Librarian.
All transfers must be accompanied by a list of the records' contents.
Books.
The unit houses the Special Collections books, a non-circulating book collection
that requires high security storage and a stable environment. Books considered for
inclusion with the Special Collections books include limited editions, signed copies,
rare books or books that may prove difficult to replace, books of regional interest
having a limited distribution, and rare subject collections in the areas of interest
mentioned above.
Photographs.
Photographs (i.e. prints, negatives, and photographic postcards) are collected in
the areas of interest mentioned above.
Ephemera.
The unit acquires ephemera such as brochures, pamphlets, posters, regional newsletters,
musical scores, etc., in its areas of interest.
Vertical File Materials.
A newspaper clippings file of articles of regional interest is maintained based upon
issues of the Sylva Herald, Franklin Press, and Asheville Citizen-Times.
Microforms.
Microform materials are housed in Special Collections if there is a prevailing reason
(e.g. a unique set or a master copy).
Maps.
Regional maps of historical interest are acquired. The unit does not attempt to replicate
the work of the library's Map Room.
Art Works.
Art works are not actively collected, although a limited number of art works which
correspond to a manuscript collection or which have historical value to the University
are housed in the unit.
Sound recordings are collected as part of the Western North Carolina Oral History Project.
LIMITATIONS
Location.
The unit does not accept donations with conditions as to disposition or location
of the items.
Artifacts.
Artifacts are not acquired. Offers of artifacts are referred to the Mountain Heritage
Center. For collections that have both manuscript materials and artifacts, a joint
donation may be arranged with both Special Collections and the Mountain Heritage Center
based upon each unit's policies.
Multiple copies.
The unit does not retain multiple copies of publications, and retains the right to
dispose of unneeded publications.
Oral history.
All oral history interviews and support documentation, both audio and video as well
as transcripts, must have release forms signed by the interviewees indicating their
informed consent and indicating that the interview will be placed in Special Collections
and open to the public. Individuals or organizations contemplating an oral history
project with the desire of placing materials in Special Collections should first consult
with Special Collections staff.
Offers outside the primary collecting interests.
The unit does not actively collect books, manuscripts, photographs, or other items
that do not support the areas of interest specified above. Where conditions warrant,
a donation may be accepted based upon the age, intrinsic value, uniqueness, and research
value of the materials.
Donations based on faculty expertise.
The unit does not collect in areas of faculty expertise unless there is a long-term
commitment from the appropriate college to have faculty with expertise in the area.
Photocopies.
Special Collections encourages the donation of original materials rather than photocopies
or other reproductions. Photocopies and reproductions are considered on a case-by-case
basis. In instances where photocopies or reproductions are accepted, the donation
requires the same documentation as with a collection of original materials.
POLICY ON DONATIONS WITH RESTRICTIONS
Special Collections will not accept materials that are closed to the public in perpetuity.
Prior to the donation all restricted materials must be designated with an opening
date. No book collection will be acquired as a gift with the stipulation that it is
kept together.
LOANS
Special Collections does not accept manuscript collections on indefinite loan. No
manuscript collection will be acquired on loan unless it requires little or no processing
time, has no restrictions placed upon its access or use, and has clearly defined guidelines
on its future return to the owner or designated heir.No book collection will be acquired
on loan.
DUPLICATE COPIES
Special collections does not endeavor to duplicate the library's general or reference
holdings on regional history, Cherokee history, or other subject areas within it collecting
interest. Duplicate copies are acquired only for preservation purposes or where they
support reference assistance or aid in research use of the manuscript collections
and other unit holdings.
REFORMATTING / REPLACEMENT
Materials that have become brittle or fragile may be reformatted into another medium
to help with preservation. Materials that are damaged or lost, and for which a replacement
copy exists, will be replaced if appropriate.
DEACCESSIONING
An item or group of items may be considered for deaccessioning when it is no longer
relevant to the University's activities and programs as defined in the subject statements,
when it is redundant in the collection, or when its physical condition makes it unusable.
APPRAISALS FOR TAX PURPOSES
Appraisal of gift materials is the responsibility of the donor. Special Collections
staff cannot assist donors with tax advice on a donation or provide an appraisal.
The staff can assist in locating a source for an appraisal.
INTRODUCTION
Consistent with its role as a leader in digital technology and with its mission to support the teaching, research, and service programs of the university, Hunter Library is committed to sustaining a strong digital infrastructure and to extending access to unique resource materials via the web. The library uses digitization to create online collections that include primary source materials that are then organized into a searchable database.
To enhance their use, digital collections are often augmented with contextual material to assist the public audience with understanding and integrating their content for greater meaning. To accomplish this objective, the library engages content experts from within the university faculty to add interpretive meaning to its online offerings. In a manner similar to its Special Collections, the library's Digital Programs focuses on building collections that support the learning and research needs of the university community. A primary area of interest includes the natural and cultural history of the Southern Appalachian region.
The Digital Initiatives and Access Services Department is responsible for the selection, creation, and long-term preservation of Hunter Library's digital holdings.
SELECTION CONSIDERATIONS
COLLECTION SCOPE
Hunter Library's digital collections focus on unique and rare materials from WCU Special Collections and partner organizations and scholarly articles and data sets produced by WCU faculty and staff.
COLLECTING PRIORITIES
MATERIALS NOT COLLECTED
INTRODUCTION
The Reference Department maintains an up-to-date collection of reference sources—such
as encyclopedias, dictionaries, statistical sources, atlases, bibliographies, and
indexes—which reflect the curricular and general information needs of the students,
faculty, and staff of Western Carolina University.
GENERAL GUIDELINES
Linguistic: Priority is given to English-language materials. Titles in a foreign language are
selected only if they are superior to, complement, or cover an area not covered by
the English works available.
Chronological: Currently published material has priority over retrospective titles. For most titles, superseded editions are either withdrawn or transferred to the General Collection to retain historical coverage.
Level: Scholarly and authoritatively informational works, appropriate for use at undergraduate and graduate levels, are selected. Popular materials generally are avoided, unless they enhance an area not otherwise covered or an area where material written for the layperson is valuable (for example, law or medicine). Juvenile materials are not acquired.
De-selection: Outdated materials or titles no longer relevant to the university's curriculum may be removed from the Reference Collection.
Locations: Although this policy concerns the main Reference Collection, the Curriculum Materials Center, the Maps Room, and Government Documents also have reference collections.
TYPES OF MATERIALS
Almanacs, annuals and yearbooks: For most titles, the latest editions are purchased; for some titles, editions are acquired every 2-3 years. The geographic and subject coverage of these materials reflects and supports the teaching and research trends of the University.
Anthologies: A few anthologies pertinent to the curriculum are maintained in the Reference Collection. Examples are Historic Documents, Annals of America, and compilations of literary criticism such as Contemporary Literary Criticism.
Atlases: A representative, up-to-date collection of the major, comprehensive world atlases is maintained. A selection of regional and thematic (e.g. historical, economic and linguistic) atlases is also included. (See also, Gazetteers and place name directories.)
Bibliographies: General bibliographies on broad topics may be included in the Reference Collection. Those with a narrow scope, such as single author or subject bibliographies, ordinarily are not included in the Reference Collection. Exceptions are occasionally made for major authors or for topics in great demand or of current or local interest.
Biographical directories: Major works are included, as are current biographical works such as American Men and Women of Science and a selection of the "who's who" type of materials. Biographical dictionaries with a very narrow, regional, chronological or subject coverage are considered on their potential usefulness in the Reference Collection.
Business and commercial directories: U.S. and international business, trade and commercial directories are collected selectively. When possible, directories are acquired in electronic format.
Career guides: The Reference Collection maintains a small set of career guides and guides to resume-writing.
Concordances: The Reference Collection includes concordances for major works and writers only (e.g. the Bible and Shakespeare).
Dictionaries, language: The objective is to acquire dictionaries covering most language families. Juvenile and pocket dictionaries are generally excluded.
English-language dictionaries: An extensive collection of general, etymological, and specialized dictionaries of dialects, slang, synonyms, acronyms, abbreviations, and subject-related dictionaries is maintained.
Foreign language dictionaries: The Reference Collection includes dictionaries for most foreign languages. Dictionaries without reference to English translations are not collected.
Dictionaries, specialized: Specialized subject dictionaries that reflect and support the university curriculum are collected.
Education directories: A limited number of guides to undergraduate and graduate study are collected. Focus is on U.S. institutions, with very selective information about international educational institutions.
Electronic information retrieval services: The Reference Department maintains access to a wide variety of electronic information sources. These can be bibliographic, numeric, or full-text in nature. In some cases, print equivalents are maintained.
Encyclopedias, general: The Reference Collection includes one edition of all the major English-language encyclopedias. An updated edition of each title is purchased every 2-3 years, rotating publishers.
Encyclopedias, specialized: The Reference Department maintains a collection of specialized encyclopedias that reflect and support the curriculum. Yearbooks for encyclopedias are collected very selectively.
Gazetteers and place name directories: Up-to-date comprehensive gazetteers and selected place-name books are selected for the Reference Collection. (See also, “Atlases”)
Genealogy: Genealogy materials are not collected, except when justified in support of the curriculum.
Government documents: Depository government publications are added to the Reference Collection on a limited basis as determined by content and use. A few purchased, non-depository government document items are added to the Reference Collection on an exceptional basis. [See also, Section III.E.]
Handbooks: Handbooks are collected and sometimes added to the Reference Collection.
Indexing and abstracting services: General, interdisciplinary and specific subject area indexes and abstracts are collected extensively, almost always in electronic form. In the case of print indexes, both current and retrospective volumes are housed in the Ref/Index Collection. Indexes to individual periodicals are shelved with their parent titles in the periodicals stacks. Newspaper indexes are housed in the Ref/Index stacks. Duplication of print and online indexes is avoided.
Law: Reference maintains a collection of federal and North Carolina statutory and case law, along with accompanying digests and some commentary. Reference also has a small collection of specialized law sets for disciplines such as education or sports management and for legal materials related to Native Americans.
Periodical and newspaper directories and union lists: Bibliographies of periodicals and newspapers are collected selectively, usually in electronic format. The Reference Collection maintains a collection of guides to publications in specific disciplines, such as business or education.
Quotation books: Major English-language dictionaries of quotations, proverbs, etc. are selected for the Reference Collection. Quotation books with a narrow scope are very selectively collected.
Scholarship, fellowship and grant materials: A basic collection of scholarship, fellowship and grant materials is maintained.
Statistical yearbooks: A wide range of national and international statistical yearbooks is collected.
Style manuals: Current style manuals that serve as standards for their respective fields are collected. Multiple copies may be purchased for heavily used titles.
Travel guides: Recent editions of travel guides for selected countries are collected.
SPECIAL CONSIDERATIONS
The Reference Collection is developed by the Head of Reference, in consultation with
reference librarians, subject bibliographers, the Collection Development Librarian,
and the Serials Librarian. Reference works are purchased from the reference budget
or from departmental allocations.
INTRODUCTION
The purpose of being a depository library for federal and state documents is to provide
access to and service for, government information as needed by faculty, staff and
students of Western Carolina University and the 11th Congressional District. The library
also collects and provides access to regional documents, specifically those related
to environmental concerns and local or regional economic development. Care is given
to avoid duplication of resources in Special Collections. These collections support
the curriculum and research in all areas, from undergraduate level to the doctoral
level.
FORMATS
All government publications are selected in the most appropriate available format,
taking into consideration content, user preferences, and library facilities. Formats
may include, but are not limited to paper, microfiche, maps and electronic formats.
Increasingly access to federal information comes through links from the library catalog
to federal agency web sites and library web pages. Access is also enhanced through
24/7 availability to a server with regional data. New formats will be accommodated
as feasible. When patron access to data is increased through a highly preferred format,
the library may purchase data in the desired format. Posters, calendars and other
miscellaneous formats are rarely selected.
COLLECTION PROFILE AND SELECTION STANDARDS
Libraries in the Western North Carolina Library Network (WCNLN) will build upon their
strengths for the benefit of the network, while striving to meet local needs. Coverage
of Government Printing Office's (GPO) "Core Collection List for Small Academic Libraries"
will be achieved in the region. The "List of Classes of United States Government Publications
Available for Selection by Depository Libraries" will be periodically reviewed to
avoid unnecessary duplication, to make efficient use of available space, and to optimize
coverage of available depository items. Methods of determining need includes the changing
nature of WCU's academic mission and programs.
SUBJECT SCOPE
Statistical data across all subjects, Education including Curriculum, Instruction
and Special Education, Medicine including Health, Nutrition and Human Performance,
Natural Resources including Forestry, Water Resources, Landscape Ecology and GIS,
Biology including aquaculture, Geosciences including geology and geography, Executive,
Judicial and Legislative documents needed across disciplines, Business including Economic
Indicators, Marketing, Business startup and international trade, American history
including military, Political Science and Social Science, Tourism including travel
and outdoor recreation, Criminal Justice, Environmental Health including Industrial
Hygiene and hazardous waste removal and Communications. Subject bibliographers are
responsible for the selection of documents in their assigned areas.
Geographical
The prime geographical area for collection is the Southeastern United States. There
is also a great need for federal information on a national level.
Preservation
Historical runs of needed statistical data will be bound, as will legislative materials
WCU has identified for retention. The Documents Librarian may decide to print and
bind research data, from federal web sites that is in danger of being dropped from
the web site. Lost and worn materials will be replaced as needed.
INTRODUCTION
The periodical collection supports the information needs of students and faculty
with both print and electronic resources. The collection should reflect the long-term
emphases of the curriculum and give funding priority to those areas identified as
priorities of the University. At the same time, it should be a dynamic collection,
responding readily to the changing needs of the University. While the print collection
is limited to a core of titles representing the foundations of each discipline, thus
recognizing the importance of browsing in the process of discovery, the collection
is intended to complement electronic journals offered via e-journal publisher packages,
as individual title subscriptions, or aggregator databases. Document delivery is also
offered as a means of accessing articles not otherwise available.
Periodicals are available in a variety of formats: print, microfilm, microfiche, electronic. The decision as to which format to purchase, and which format to be used for retention, will be made on a case by case basis considering the following:
Newspapers - Are acquired selectively. Emphasis is placed on regional, state and major US and international titles.
H. Web Site Selection and Cataloging Policy
INTRODUCTION
Because a considerable amount of scholarly information is made available on the World
Wide Web, the library will add reliable and appropriate sites to the catalog. Making
access to Web content available through the library catalog will allow patrons to
discover and access selected sites within the context of their searches, and in the
process select high quality sites that are appropriate for research. Bibliographers
should keep in mind that by adding sites to the catalog the library will be endorsing
the quality and reliability of the content they include. The library welcomes and
encourages suggestions of sites to be added to the catalog from the university community.
Suggested sites should meet the following criteria:
GUIDELINES
IV. APPENDICES
A. Directory of Departmental Representatives and Library Bibliographers
B. New Course/ Program Consultation Form
C. Intellectual Freedom and Challenge to Library Materials Form