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Residential Living Agreement

Following the end of spring semester and learning from the complicating factors surrounding COVID-19, the need to modify the 2020-2021 Residence Hall Agreement became apparent. Universities across North Carolina are updating their housing agreement and Western Carolina University is no different.

Below you will find the conditions of WCU’s Residence Hall Agreement that have been updated or have changed. In addition, a document is attached to this email that provides all contract conditions of the Residence Hall Agreement and highlights the ones that have been added or changed.



This contract is to provide housing for students attending classes. This contract shall not be deemed a lease and is not date specific. The relationship between WCU and residents is purely contractual and shall not be deemed a landlord-tenant.

Period of Contract

This contract is for the full academic year, consisting of both fall and spring semesters, or for the remainder of the year if initiated during the academic This is not a lease, the term of the contract shall be determined by WCU who will consider the dates of classes being offered and examinations.

Pandemic Influenza or Other Emergency

WCU and resident acknowledge the ongoing possibility that, due to a health or safety emergency, including the COVID-19 outbreak, resident may not be able to occupy campus housing, or resident’s use of campus housing facilities may be significantly restricted.

Furthermore, during a health or safety emergency, certain companies or staff contracted by WCU to provide certain services to campus housing facilities may not be available or may be significantly limited. Notwithstanding anything in this Agreement to the contrary, WCU may adjust the housing services schedule contained herein, temporarily close, and/or place restrictions on use of housing facilities as necessary in WCU’s sole discretion to preserve the health and safety of residents and the campus community.

Residents acknowledge that, in the event of such temporary closures, restrictions, and/or adjustments to the housing services schedule, WCU shall not have the obligation to issue a partial refund or credit for such interruptions or adjustments. In the event WCU requires resident to vacate university housing, resident will be responsible for removing all valuable personal items at that time.

In certain circumstances, WCU may remove possessions and/or furnishings from housing units in order for those units to be used for other emergency purposes. WCU will not be responsible for loss or damage to resident's personal items that must be moved and stored in such instances.

Surrendered Property

All property remaining in a student’s dorm room after designated move out dates will be considered surrendered property unless an exception is made. WCU will wait ten days after the designated move out date to consider any objections to the property’s disposal. Upon being surrendered, WCU may enter the dorm rooms and remove the surrendered property for donation or disposal at WCU’s discretion.

Additional Updates

  • All residence hall students and their guests must abide by the rules and regulations established by the University. Additionally, students must adhere to state & federal laws, as well as provisions stated in the Residence Hall Agreement, Guide to Residential Living, Code of Student Conduct, and the University Rules are subject to change at any time.
  • This contract cannot be assigned or transferred to another person.
  • Students who live in a residence hall are required to purchase a meal Students must choose a meal plan they are eligible for. Please check the dining website for a list of the different meal plan, eligibility requirements, and terms and conditions related to meal plans.

Since students have already signed the 2020-2021 Residence Hall Agreement, this notice has been sent to all residential students to make all changes known. Per the previously signed Residence Hall Agreement, Residential Living could amend the contract and is doing so by notifying all concerned parties.

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