The Family Educational Rights and Privacy Act (FERPA) affords students certain rights
with respect to their education records. These rights include:
- The right to inspect and review the student's education records within 45 days of
the day of the University receives a request for access. Students should submit to
the Registrar's Office written requests that identify the record(s) they wish to inspect.
The Registrar's Office will make arrangements for access and notify the student of
the time and place where the records may be inspected.
- The right to request the amendment of the student's education records that the student
believes are inaccurate or misleading. Students who believe that their education records
contain information that is inaccurate or misleading, or is otherwise in violation
of their privacy or other rights, may discuss their problems informally with the University
Non-Discrimination and Compliance Officer. If the decision is in agreement with the
students' requests, the appropriate records will be amended. If not, the students
will be notified within a reasonable period of time that the records will not be amended,
and they will be informed by the Non-Discrimination and Compliance Officer of their
right to a formal hearing.
- The right to consent to disclosures of personally-identifiable information contained
in the student's education records, except to the extent that FERPA authorizes disclosure
without consent. One exception that permits disclosure without consent is disclosure
to school officials with legitimate educational interests. A school official is a
person employed by the University in an administrative, supervisory, academic or research,
or support staff position (including law enforcement unit personnel and health staff);
a person or company with whom the University has contracted (such as an attorney,
auditor, or collection agent); a person serving on the Board of Trustees; or a student
serving on an official committee, such as a disciplinary or grievance committee, or
assisting another school official in performing his or her tasks.
- The right to file a complaint with the Family Policy Compliance Office, US Department
of Education, 400 Maryland Avenue, SW, Washington, D.C. 20202-4605 concerning alleged
failures by Western Carolina University to comply with the requirements of FERPA.
Western Carolina University hereby designates the following categories of student
information as public or "Directory Information." Such information may be disclosed
by the institution for any purpose, at its discretion.
||Dates of attendance
|Local and home address
||Honors and awards received
||The most recent previous educational agency or institution attended by the student
||Electronic mail (E-mail) address
||Participation in officially recognized activities and sports
|Major field of study
||Weight and height of members of athletic teams
Students may withhold directory information by notifying the Registrar in writing
within five working days from the first day of classes for the fall term or by the
first day of classes for subsequent terms.
Students are warned, however, prior to making a decision to withhold personally-identifiable
data, that undesirable consequences frequently occur such as names of students on
the Dean's List are not published, names are not listed in commencement bulletins,
and requests from prospective employers are denied. Forms are available in the Registrar's
Office (206 Killian Annex) and on the Registrar's Forms Page.