About the Infrastucture Technology Advisory Committee

Charge

The Infrastructure Technology Advisory Committee will advise, provide input, and develop recommendations to the Information Technology Council concerning WCU’s matters of acquisition, access, policies, standards, procedures and priorities related to technology infrastructure. The committee will also review all new building projects and renovations. Decisions are made in the context of what is best from a university perspective. The committee serves an advisory role to the ITC and reports to the CIO and chair of the ITC.

Function

  • The Infrastructure Technology Advisory Committee will make recommendations for coordinated campus-wide standard and network architecture related to networking, telecommunications, security, hardware and software platforms, desktop configuration for faculty and staff, and interconnectivity.
  • The committee will recommend policies and procedures related to network design and bandwidth utilization, prioritization of projects, access to network resources, internet access, hardware and software replacement cycles, support, maintenance and training, and (in consultation with the chair of the Academic Technology Council) instructional technologies
  • The committee will evaluate newer technologies

Membership

The following are permanent members of the Infrastructure Technology Advisory Committee:

  • Director of Applications and Data Management
  • Director of Networking and Communications
  • Director of Systems and Operations
  • Desktop Services Manager

The following serve a two-year appointment and are appointed by supervisors of their division:

  • Dean appointed by the Provost
  • Appointed member from Hunter Library
  • Appointed member from Educational Outreach
  • Appointed member from Advancement
  • Appointed member from Student Affairs
  • Appointed member from Facilities Management
  • Appointed member from Athletics (if desired)

The following serve a one-year appointment:

  • Faculty member appointed by the Faculty Senate Chair
  • A representative from a college or school with permission to manage their own servers, appointed by the Provost

Chair

The Infrastructure Technology Advisory Committee will select its chair from the membership by a major vote of the members. The chair will serve a one year term and be eligible for re-election but may serve no more than two consecutive terms. Working with a representative from IT appointed by the CIO, the chair shall convene all meetings, develop the agenda, cast a vote on all motions, and arrange for minutes of the meeting.

Meeting times

Meeting times will be established by the committee to accommodate the schedule, including class schedules of as many members as possible. The committee will meet at least once during fall semester and at least once during spring semester.

Meetings and Communication/Record Keeping

All meetings are open to the campus community. The Infrastructure Technology Advisory Committee meets on a regular basis to consider action items from the previous meeting and new items.

Meeting agendas are distributed in advance of the meeting date. Pertinent information is attached to the agenda for review prior to the meeting. Requests to place items on the agenda are communicated to the chair at least one week prior to the meeting date. New business can be introduced and considered when appropriate. Minutes and meeting notes are kept and posted where campus constituents may view them. The committee needs to meet at least once each semester.

Chairs of the College Technology Committees will receive copies of the agenda and minutes of meetings.

Decision Making

A quorum, consisting of 33% of membership, must be present for the committee to take any official action. Consensus is preferred but formal votes may be taken in the event of differing opinions. All members present must vote; abstentions are not permitted. A member must be present to vote. Decisions take the form of recommendations to the ITC.

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