About the Academic Technology Advisory Committee

Charge

The Academic Technology Advisory Committee is a University Committee charged with receiving, developing, and submitting recommendations related to the use of technology for teaching, learning, research and scholarship to the Information Technology Council. The committee also reviews new building and renovation projects that are pertinent to the academic environment. Decisions are made in the context of what is best from a university perspective. This committee serves an advisory role to the ITC and reports to the CIO and chair of the ITC.

Function

  • The Academic Technology Advisory Committee receives suggestions, recommendations, inquiries and proposals concerning the application of technology to teaching, learning, research and scholarship.
  • The committee provides recommendations related to IT priorities and the academic technology roadmap for the university.
  • The committee shall determine whether to consider, amend, accept, or reject proposals. If accepted or amended, proposals will be submitted with recommendations to the ITC.
  • On occasion, the Academic Technology Advisory Committee may be assigned to research and consider matters related to teaching, learning, and research technology matters and to report findings to the ITC.
  • To conduct the business of the committee, the Academic Technology Committee has the option to solicit information and assistance from other campus offices and groups as needed.
  • The Academic Technology Advisory Committee acts in an advisory capacity and is not a policy making body but it may submit what it deems as necessary and appropriate to the ITC. This committee does not involve itself in the ordinary processes and functions of administrative offices unless requested by those office heads or the Executive Council to do so.
  • The Academic Technology Advisory Committee will submit a written report of its activities annually to the ITC, including any formal resolutions or recommendations adopted by the committee.

Membership

The following are permanent members of the Academic Technology Advisory Committee:

  • Registrar
  • Director of the Coulter Faculty Commons
  • Director of Academic Engagement and IT Governance
  • Manager of Instructional Computing

The following serve a two-year appointment:

  • One faculty member from each of the six colleges and the library appointed by the respective dean.
  • One faculty member appointed by the dean of the Graduate School
  • One representative from Educational Outreach
  • One dean appointed by the Provost (which will also serve on the ITC)

The following serve a one-year appointment:

  • One dean appointed by the Provost
  • One department head appointed by the Provost
  • One Student representative appointed by the SGA president in consultation with the Vice Chancellor for Student Affairs

Chair

The Chair will be elected by the committee and will serve a one year term and be eligible for re-election but may serve no more than two consecutive terms. The chair will work with the Director of Academic Engagement and IT Governance to convene the meetings, develop the agenda, cast a vote on all motions and arrange minutes of the meeting.

Terms

Membership on the Academic Technology Advisory Committee for faculty representing the colleges is for a two-year term except for the first year when the following members will serve one year: College of Fine and Performing Arts, College of Business, College of Arts and Sciences. This term arrangement helps to ensure continuity.

Meeting Times

Meeting times are established by the committee to accommodate the class schedules of as many members as possible. The committee will meet at least once during fall semester and at least once during spring semester.

Meetings and Communication/Record Keeping

All meetings are open to the campus community. The Academic Technology Advisory Committee meets on a regular basis to consider action items from the previous meeting as well as new items.

Meeting agendas are distributed in advance of the meeting date. Pertinent information is attached to the agenda for review prior to the meeting. Requests to place items on the agenda are communicated to the chair at least one week prior to the meeting date. New business can be introduced and considered when appropriate. Minutes and meeting notes are kept and posted where campus constituents may view them. The committee needs to meet at least once each semester.

Chairs of the College Technology Committees will receive copies of the agenda and minutes of meetings.

Decision Making

A quorum, consisting of 33% of membership, must be present for the committee to take any official action. Consensus is preferred but formal votes may be taken in the event of differing opinions. All members present must vote; abstentions are not permitted. A member must be present to vote. Decisions take the form of recommendations to the ITC.

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