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Absence Notification Protocol


As per the University General Attendance Policy all students are expected to attend all meetings of the courses in which they are enrolled. However, students may periodically find themselves missing classes due to unforeseen circumstances. The Student Absence Notification process is designed to serve as a resource and central point of contact for students who, in a crisis situation, need to have their instructors notified of their absence. It will not excuse a student from class. This process is not intended to notify instructors of non-crisis related absences.

Students are responsible for communicating directly with their instructor (s) when they have been, or anticipate being, absent from class. When possible, students should make arrangements with their instructors prior to their absence. Students are responsible for contacting each instructor to arrange for completion of required work, including missed assignments and exams. The Assistant Vice Chancellor for Student Affairs will not notify instructors when an absence is for less than four consecutive days or when an absence is for a non crisis situation. (Such as minor illness, regular doctor's visit, dentist appointments, prearranged trips, court, absences of less than four consecutive days)

Student Crisis Absence Request
(Absences caused by student's serious illness, hospitalization, death or serious illness of close family member, or a crisis situation which threaten the student's academic progress)
When a student misses class due to a crisis situation, and when the absence from classes is to be for an extended period of four consecutive class days or more, students may contact the Office of Student Affairs to request notification be sent to their instructors. The Office of Student Affairs requires documentation on any extended crisis request. If the student is physically or emotionally unable to contact the office, a family member or health care provider, with the student's permission, may make the notification request on the student’s behalf. Once documentation has been obtained regarding a student's extended absence, the Assistant Vice Chancellor for Student Affairs will review the documentation for the absent request, if the documentation supports the request, the student's instructors will be notified. Notification of absences does not excuse students from classes and/or course requirements. In all cases, instructors' absence policies prevail. Students are responsible for following up with their individual instructors as soon as they are able to discuss possible arrangements for completing academic course requirements and assignments missed during the absence.

Abuse of this absence notification courtesy will not be tolerated.

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