The Western Carolina University Student Chapter of The Wildlife Society and the Haywood Community College Student Chapter of The Wildlife Society (Wildlife Club) will be co-hosting the Southeastern Wildlife Conclave April 7th-9th, 2022.
Over 500 students and faculty from wildlife and fisheries management programs at 25 universities throughout the southeast will attend this major conservation event that has occurred annually for over 30 years. The Southeastern Wildlife Conclave is a tremendous opportunity for students to experience firsthand the importance of professional involvement. Conclave consists of three days of wildlife management-related academic and physical competitions, hands-on workshops, professional talks, and the opportunity to network with students, faculty, and conservation professionals. Attendees are among the best and brightest of our future conservation professionals.
We will be following Covid guidelines for HCC and WCU which currently mandate masks in all buildings but no vaccine requirement. Our current guidelines can be found in the links below and are subject to change. We encourage everyone to either get the vaccine or get a negative test within 72 hours of arriving on campus.
Individual Competitions, Physical Category (15% of overall score)
Archery (1 student/school)
Rifle (1 student/school)
Shotgun (1 student/school)
Obstacle Course (4 students/school)
Kayak Relay (2 students/school)
Casting (1 student/school)
Orienteering (2 students/school)
Individual Competitions, Intellectual Category (15% of overall score)
Dendrology (1 student/school)
Radiotelemetry (2 students/school)
Lab Practical (1 student/school)
Field Measurements (2 students/school)
Nature Poetry (1 student/school)
Trap Setting (1 student/school)
Field Photography (1 student/school)
Individual Competitions, Artistic Category (15% of overall score)
Art- Drawing (1 student/school)
Art- Painting (1 student/school)
Art – Freeform (1 student/school)
Photo- Landscape (1 student/school)
Photo- Wildlife (1 student/school)
Photo- Game Camera (1 student/school)
Team Field (all students) (30% of overall score)
Quiz Bowl (4 students/school plus 1 alternate) (25% of overall score)
Game Calling (Does not count towards overall score)
This event will be held Thursday at Smoky Mountain Event Center
Turkey (1 person/school)
Cervid (1 person/school)
Waterfowl (1 person/school)
Other (1 person/school)
Nomenclature Sources: Acceptable taxonomy and common names for all flora and fauna will be based upon the following sources:
North American Native Fishes Association (nanfa.org/checklist.shtml) Checklist of Freshwater Fishes of North America
Overall Scoring: For overall placement conclave events will be grouped and weighted as follows:
15% Intellectual Events (Dendrology, Field Photography, Lab Practical, Field Measurements,
Trap Setting, Radiotelemetry, Nature Poetry)
15% Physical Events (Archery, Shotgun, Rifle, Orienteering, Obstacle Course, Kayak Relay, Casting)
15% Artistic Events (Art and Photography)
25% Quiz Bowl
30% Team Field Competition
Game Calling (Does not count towards overall score): Game calling will take place after the welcome dinner at the Smoky Mountain Event Center on Thursday evening.
The use of calling devices will be permitted (no electronic calls). There will be a limit of one caller per category per school. Callers will be allowed a maximum of 2 minutes for actual competition calling. Time will begin once the caller has been announced on the stage. No warm-up calls will be allowed on stage.
Callers will be judged upon overall skill (how well each caller can mimic their chosen species) and diversity of calling (how many different calls each caller can reproduce). Difficulty of calling may also be taken into consideration by the judges (if the contestant used the aid of a call, or if it was a diaphragm or box call, turkey yelp, purr, gobble, etc.) If there is a tie between callers, there will be a call-off between those two competitors.
INTELLECTUAL EVENTS (15% of overall score)
Each team of 1-2 people will have 20 minutes to triangulate and map the locations of four hidden transmitters. Teams will be restricted to a portion of dirt road where they will take their readings. Locations of the transmitters should be mapped, and their respective UTM coordinates recorded on the provided answer sheets. Scoring will be based upon accuracy of given coordinates. Teams that turn in their answer sheets after the time limit will get a score of zero.
Teams will be given the following equipment:
Teams will need to bring the following equipment:
There will be no explanation on how to use the equipment or how to read UTMs prior to the event. Competitors should familiarize themselves with these before arrival.
If a team would like to bring their own equipment to use (specifically the receiver and antenna listed above; must be the same), this would greatly help with wait times overall.
Each team of 1-2 people will have two hours to complete a series of measurements and calculations. These may include basal area, merchantable tree height of sawtimber and pulpwood, total tree height & canopy density. Pacing and other field estimates may also be included. Teams that turn in their answer sheets after the time limit will get a score of zero.
Teams will need to bring the following equipment:
We can provide limited numbers of measurement tools. For the sake of time, it is best if all teams have their own equipment. Any teams that cannot bring their own equipment will have to share what we have with other teams. We will provide a spherical densiometer in a fixed location for all teams to use.
Each school is permitted one competitor in this event. All trapping equipment will be provided, but competitors are encouraged to bring gloves and a knife if they would like to use them. Competitors will have 30 minutes to set 4 different mammal traps. Competitors will be judged based on North Carolina trapping regulations and are expected to review them before competition. These can be accessed at the NCWRC web page.
Nature Poetry (1 per school)
Write a poem inspired by wildlife or nature. Any form of poetry is acceptable as long as it is no shorter than a Haiku and no longer than one typed page. It must be typed in 12pt font. A printed copy of each poem must be submitted at registration on Thursday, April 7th. A panel of judges will determine placement.
Each school may enter only one person. Competitors will complete a rigorous lab practical covering topics typical of classes in a wildlife management curriculum. General topics will include, but are not limited to, species identification, botany, forestry, and wildlife techniques.
Participants will have two minutes at each station, and will not be able to return to stations. Keys, I.D. guides, and cell phones are not allowed. Touching specimens and/or talking will result in disqualification. Spelling is important and any misspellings, whether it be in taxonomy, a species’ common name, the name of a process or tool, etc., will result in that question being marked as incorrect.
Each school may enter one contestant. Contestants will be provided with a clipboard and an answer sheet. A total of 20 woody plants will be shown to the group of contestants. Specimens may be native and non-native. Specimens will not necessarily be native to the Haywood County, North Carolina.
Answers must be written and submitted to the judges within three minutes per specimen. Each tree must be identified with the scientific name (genus + specific epithet), botanical family and common name. The author's name may be omitted. Each specimen provides a maximum of four points. One point each for the genus, specific epithet, family and common name. All words must be correctly spelled for each of the four required components to receive credit for that part. Scientific names must be underlined to receive any credit. Family and common names should not be underlined. All taxonomy and all common names must conform to USDA NRCS Plant Species Database . Contestants may break twigs, pick and crush leaves or cut into the bark. Hand lenses and binoculars may be used (contestants must provide their own). The contest is closed-book and closed-notes. No manuals, references or keys may be used. Contestants may not copy from another contestant. Contestants failing to follow this rule will be disqualified.
Each school may enter one (1) contestant. Participants will have an opportunity to explore and photograph within a designated area and submit one photo for judging. Contestants will have one hour to take photos within the designated area. At the end of the set time, each contestant will choose their best photo for submission to the judges. Each ‘field’ submission will be uploaded directly from your camera and incorporated into a slide show for judging. Please bring the necessary hardware to allow for transfer of your selected entry from your camera to a laptop.
Entries must be relevant to wildlife (including mammals, birds, reptiles, amphibians, insects, and spiders), landscapes, or plant life within the confines of the designated photography area.
A panel of judges with backgrounds in art, photography and/or natural sciences will rank submissions.
Judging will be based on the following five criteria:
PHYSICAL EVENTS (15% of overall score)
Orienteering: (2 persons/team)
One contestant per school may enter this competition. Rods must be 5 or 6 weight. The leader should be 9 feet long and tapered to 4x. Flies will be provided. There will be a total of six stations. Contestants will be asked to cast into targets of concentric rings with and without obstacles for two stations; the third station will be a timed distance challenge. In addition to casting stations, there will be one intellectual station and a rod assembly station. Points will be awarded based on speed and accuracy.
Each competitor is required to bring their own eye and ear protection requirement.
Ammunition will be provided. Please do not bring ammunition to conclave.
In the event of a tie for 1st, 2nd and/or 3rd place, a tiebreaking round will take place. For the purpose of overall scoring, all other ties will be scored as ties in the final ranking.
Each school may enter one person
This will not be a timed event. There will a total of 10 targets, each target worth up to 10 points, with total possible points being 100. The competitor with the highest score will be awarded first place. In the event of a tie for 1st, 2nd and /or 3rd place, a tiebreaker will occur. Ties for 4th place to last will be ranked as ties.
In the event of a rifle malfunction participants will be allowed to re-shoot the course. If a rifle malfunctions during the re-shoot contestants will be required to use another rifle.
Archery: (1 person/school)
Bows Allowed: ONLY vertical bows are allowed (compound, recurve, or longbow) NO CROSSBOWS will be permitted.
Sights: Only multi-pin hunting sights, bare bows, and single-pin (adjustable) sights will be allowed. Adjustable sight users may adjust sight at each target to desirable yardage.
No sight magnification will be allowed, this will be checked during weapons check. Binoculars and rangefinders will be permitted.
No sight may extend further than 5 inches past the front face of the bow. This will be measured from the furthest part of the sight to the front face of the bow.
Multiple stabilizers are allowed but must not exceed 12 inches from the point of attachment to the bow. Back-bars will be permitted.
No overdrawing. Arrow tips cannot be drawn past the front face of the bow.
Only field tip points will be allowed. NO broadheads are acceptable (expandable or fixed).
Any arrow released prematurely that the shooter cannot reach from the shooting line will count as their shot.
Shooters are allowed 2 minutes per shot at each target.
The competition may consist of both 3D targets and 3-face targets. The competition may also consist of known and unknown yardages. Shooters need to come prepared for a variety of shots and distances.
In the event of a tie for 1st, 2nd and/or 3rd place, a tie breaking round will take place. For the purpose of overall scoring, all other ties will be scored as ties in the final ranking.
Ties for 1st, 2nd and 3rd will be broken by sudden death center shots on a 3-face target. Each shooter will get one arrow. The closest arrow to the center wins. If arrows are the same distance from center, then another round will be fired.
NO horseplaying is allowed on the range at ANYTIME. Any behavior deemed unsafe by the judges will result in an automatic shooter disqualification and removal from range.
Teams of up to 4 students will be tested physically and mentally on a challenging obstacle course. Teamwork will be emphasized.
The starting and ending part of this circular course will be visible to spectators. To ensure fairness, teams will be told what obstacles will be in the visible part of the course prior to the day of competition. This will eliminate any disadvantage for teams that are running the course first while other teams are waiting their turn.
Competitors should bring a pair of close-toed shoes and a change of clothes for the event. Be prepared to get wet and muddy. Mountain weather in April is highly variable: rain/snow and cold temperatures are possible. HCC will provide an on-campus shower facility (4 female showers and 4 male showers). Please bring your own towels and toiletries!
When a team starts the course all team competitors will go to the first obstacle and the team cannot proceed to the next obstacle until every team member has finished that obstacle. A 30-second time penalty will be added to the final time if an obstacle cannot be completed by the team. This penalty will be applied to each failure to complete an obstacle.
The team with the fastest time wins.
Each school must enter 2 competitors. Competitors are required to bring their own PFD. PFD’s must be the right size and fit for that competitor. HCC will provide kayaks and paddles. Kayaks will be 10’ Lifetime Tamarack Angler sit-on-top boats. Competitors should be prepared to get wet; a towel and change of clothing is highly recommended. Competitors should be able to swim.
This will be a two-person relay event. The first team member will place their kayak in the water, enter the kayak and paddle across the HCC millpond where their awaiting teammate will assist in removing the boat from the water, carrying the boat a short distance, and help with placing the kayak in the water. The 2nd teammate will then paddle back across the pond, exit the kayak, and drag that boat to the finish line. Competitors may be required to complete a task and/or maneuver while in the boat on each of the two legs of the relay. Failure to complete these tasks will result in disqualification.
To ensure fairness a lane drawing will be held to place teams in their lanes in each heat.
If a competitor crosses into another lane that team will be disqualified. For the purposes of this rule crossing into another lane will be deemed as having more than half of a boat over the ropes dividing the lanes.
Ramming or otherwise interfering with the boat of another team will result in disqualification. The decisions of the judges in this and all cases are final. Competitors may fall out of and re-enter their boats without a penalty.
The Kayak Relay competition will consist of two rounds.
In round one each team will be timed and teams will compete in heats of up to three teams at one time. The top 3 teams (teams with the fastest time regardless of whether they won their heat) will advance to the final. All other teams will be ranked based upon time.
The final round will be a three-team relay to determine 1st, 2nd, and 3rd place. These heats will not be timed.
ART AND PHOTOGRAPHY COMPETITIONS (15% OF OVERALL SCORE)
Entries for the art, photography and nature poetry competitions must be submitted at check in. Materials will be on display until judging. Displayed entries may NOT have any indication of which school the entry is from. We will number the entries at check-in. All entries in each category will be judged and ranked and applied towards the overall scoring. The decision of the judges will be final.
Entries must have a wildlife-related theme. There will be a limit of one entry per school per category. All entries must be from students physically attending Conclave and cannot have been entered in previous competitions (i.e.. Previous Conclaves, TWS Meetings, any Wildlife Photography Competitions etc.). Entries that have been previously published or have won any other competition will not be permitted. Photographs or other depictions of animals must be native to North America and must be free ranging (e.g., not captive or in enclosures). Photography entries must be matted or framed. Prints that do not meet the standards will not be accepted.
Photo must be taken by the student. Photo must be in landscape layout. Photos will be judged on criteria including originality, technical excellence, composition, artistic merit, and overall impact. Digital enhancements (i.e. colorizing, toning, collage, photo composites, HDR, etc.) for artistic purposes is allowed.
Photo must be taken by the student. Photo can be in landscape or portrait layout. Photos will be judged on criteria including originality, technical excellence, composition, artistic merit, and overall impact. Digital enhancements (i.e. colorizing, toning, collage, photo composites, HDR, etc.) for artistic purposes is allowed.
Trail Camera Photography
Must be from a personal or research related trail camera and not pulled from an online open source. Photos will be judged based on criteria including clarity, uniqueness, and interesting subject matter.
Must be original painting by the student of any form including but not limited to oil, pastels, watercolor, or fresco.
Must be original drawing by the student of any form including but not limited to pastels, pencil, charcoal, or ink.
Must be original artwork of the student including but not limited to sculpture, textiles, carvings, taxidermy, or mixed.
Team Field Competition (30% of overall score)
Each school enters as one team; there is no limit on the number of participants per team. Stations will be set up along a marked route and teams will be allowed a set amount of time to get to each station and complete the questions. The use of cell phones is strictly prohibited. Ph.D. students cannot participate in the team field event. Advisors/faculty will not be allowed to accompany their teams. Violation of these rules will result in disqualification of that team for the event. Advisors are welcome to form an advisors team!
Stations will cover a wide variety of natural resources-related topics including, but not be limited to, plant and animal identification, equipment usage, techniques, habitat assessment, and fun stations. At least two water stations will be present. Teamwork will be emphasized. The course will be at least 1 mile in length and take approximately 2 hours to complete. There will be approximately 24 stations. Teams will be given 5-7 minutes (exact interval TBD) to walk/run to the next station and complete a list of questions or activities. Team members should wear appropriate clothing and footwear. The maximum score for each station will be 100 and the score for each team for the entire event will be an average of their station scores.
Quiz Bowl (25% of overall score)
Quiz bowl will consist of a double elimination tournament in which teams gain points by answering questions asked by a moderator. After successfully answering a “toss-up” question, the team will be given a multi-part “bonus” question. Toss-up and bonus questions will cover material relevant to natural resource management.
Specific Rules for Toss-up Questions
Specific Rules for Bonus Questions
If an answer to a toss-up question ruled incorrect is believed to be correct by the answering team, the player can challenge the moderator’s ruling by appealing to the judging committee. However, challenges can be made only after the opposing team has had an opportunity to answer. Also, if a member of the opposing team believes an answer ruled correct is incorrect, a challenge to the judging committee may be made. To challenge, a team member should activate the buzzer/light and wait to be verbally recognized. When a challenge is made, the clock will stop until the judges have made a decision. Challenges to toss-up questions must be made before the bonus or next toss-up question is read. Bonus questions may also be challenged before the next toss-up question is read. In all cases, the decision of the judges is final!
|Thursday, April 7, 2022 - All events will be held at Haywood Community College or the Smoky Mountain Event Center|
|1:00pm - 5:30pm||Registration and Firearm/Art/Photo check-in||HCC Auditorium Lobby|
|5:30pm - 6:00pm||Advisors Meeting||HCC Auditorium Lobby|
|6:00pm - 7:30pm||Welcome Dinner||Smoky Mountain Event Center|
|7:30pm - 9:30pm||Game Calling Competition||Smoky Mountain Event Center|
|Friday, April 8, 2022|
|8:00am-5:00pm||Art and Photography Viewing||HCC Auditorium Lobby|
|8:00am-12:00pm||Quiz Bowl 1st Rounds||HCC Auditorium|
|12:00pm - 1:00pm||Box Lunches||HCC Auditorium Lobby|
|1:00pm - 3:00pm||Team Field Competition||HCC Auditorium|
|3:00pm - 5:30pm*||Individual Competitions||HCC Auditorium|
|6:00pm - 8:30pm||Dinner, Music, and Social||Smoky Mountain Event Center|
|*Rifle and Shotgun event smay return after 6pm|
|Saturday, April 9, 2022|
|8:00am - 12:00pm||Art and Photography Viewing||HCC Auditorium Lobby|
|8:00am - 12:00pm||Final Rounds Quiz Bowl||HCC Auditorium|
|12:00pm - 1:00pm||Box Lunches||HCC Auditorium Lobby|
|12:30pm - 5:00pm||Field Trips and Workshops||HCC Auditorium|
|6:30pm - 9:30pm||Awards Banquet||Smoky Mountain Events Center|
|6:45pm - 7:15pm||Guest Speaker||Smoky Mountain Events Center|
|7:15pm - 8:15pm||Dinners||Smoky Mountain Events Center|
|7:30pm||Video/Photo Presentation||Smoky Mountain Events Center|
|8:15pm - 9:30pm||Awards Presentation||Smoky Mountain Events Center|
|9:30pm||Pick up art, photography, and firearms||HCC Auditorium Lobby|
There isn't an official hotel for conclave; these hotels are suggested but there are other options in the area. All of these are 15-20 minutes away from Haywood Community Collge in the town of Maggie Valley, NC.
|Best Western Mountain Brook Inn