Vendors

Native Plants Conference 2025

Greetings conference vendors, past and new. The conference is centered in the Ramsey Center—easy loading and unloading, water available, plant purchases cared for, refreshment breaks in the vendor area, etc.

Signing up for a booth (3 steps):

1. REGISTER FOR CONFERENCE: First, you need to register for the conference. You must be registered to be a vendor. (This web link for registration is ONLY for Vendors, not other conference attendees).
2. CONTACT VENDOR COORDINATOR: Next, contact Sharon Day and let her know that you would like a booth. Please contact Sharon as soon as you have completed conference registration, do not delay. Please send a one or two sentence description of what you plan to sell when you contact Sharon to receive your vendor number. - Sharon Day |  919.623.3504 |  sharonday302@gmail.com
   

   Sharon will give you a confirmation number which you will need to fill out your Vendor Form. 

3. COMPLETE VENDOR FORM:  Once you have contacted Sharon to get your vendor number visit the link below to register as a vendor.  The vendor fees have kindly been paid by SC Native Plant Society to promote all vendors and particularly to attract new vendors. Once you have been approved and given a Vendor Approval Number, send your information to WCU by  completing this form:  REGISTERING AS A VENDOR

Important Notes:

1. You must be registered to exhibit or sell any items
2. The deadline for reserving space is June 30.
3. Please confine your plant materials to North American natives (preferably Southeast natives).
4. You are responsible for taking care of the North Carolina sales tax on your own, if tax applies to your business.
5. Set up times will be Tuesday evening (for those going on Wednesday field trips) and all day Wednesday.  Look for tape on the floor in each space that indicates which vendor is assigned to it.  Please only use one space as we will probably be very full.  All plants must remain in the edge spaces and not on the covered gym floor.  Vendors not selling plants will be in the central area.
6. No set up on Thursday morning.
7. Remember to bring your sign.
8. Bring plastic to protect the floors and tables, and bags for folks buying plants.
9. *YOU MUST UNLOAD FROM THE TRUCK TUNNEL ENTRANCE AND CART PLANTS IN*.  WCU has carts available.  DO NOT DRIVE INTO THE TUNNEL!
10. After unloading please park in the Creek Lot across the Street or the Parking Garage.
11. There will be a plant holding area where purchased plants will be watered and secure.
12. If you would like to decorate the stage with your plants tell Sharon Day or Mandy Giust.
13. Please plan to stay until the end of the conference. If you must leave before the end, please let Sharon Day know immediately. 
14. If you are registered as a vendor and end up being unable to attend, let Sharon know immediately.
15. WCU staff and/or Sharon plan to be present from Tuesday evening until the conference ends Saturday.
16. Please be respectful of the presentations in the auditorium.  We ask that you cease sales prior to the beginning of and during all programs so the noise is not distracting for those in the program.  If you are at your booth, at least speak softly and remind others to do the same.
17. SILENT AUCTION:  Tables will be set up in the booth area for auction donations.  There will be a form for you to fill out and tape to the table with your donations.  The closing time of the auction will be announced and in the program.

Plant Vendor Walk:

Plant Vendor Walk:

Each vendor who wishes to participate in the vendor walk will have about 5 minutes to highlight whatever plants or aspects of their business they want.  The time is evenly divided so that each business representative will have a chance to speak. The vendor walk is scheduled for Thursday morning at 8:00.

Auction:

We plan to continue the auction this year as our contribution to scholarships. Please be thinking of some special plants or other items that you would like to donate to the auction. Details will follow.

The local contact person is Mandy Giust; 828.227.7397; learn@wcu.edu

Thanks everyone. Looking forward to getting together once again.

See you in Cullowhee

Sharon Day, Exhibits Committee, Cullowhee Conference |  919.623.3504  |  sharonday302@gmail.com | texts are OK too.