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University Policy 55

Solicitation of External Funds

Formerly Executive Memorandum 96-113
Initially approved June 1, 1977
Revised April 1, 1996

Policy Topic: Advancement and Public Relations; Research and Sponsored Activities
Administering Offices: Research and Graduate Studies; Advancement and External Affairs

External funds are solicited on a continuing basis for the support of a variety of activities and programs at Western Carolina University. Two offices have distinct functions and responsibilities in the solicitation of external funds:

  • Research and Graduate Studies
  • University Advancement

The Office of Research and Graduate Studies is responsible for the coordination of grants and contracts solicitation under the supervision of the Dean of Research and Graduate Studies. This office coordinates all externally sponsored grants and contracts activities for all purposes (research, education, and service) within the University. Sponsored programs, as defined by the General Administration of the University of North Carolina, including all activities financed in whole or in part by external agencies which are carried out under a term of agreement between the University and the sponsoring agency.

Review and approval by appropriate University officials are necessary before making formal application for sponsored funds. Research and Graduate Studies has developed procedures which will ensure proper coordination and approval and should be contacted early in the development of a proposal.

The Office of University Advancement is responsible for the solicitation of all contributions from private sources, under the general supervision of the Vice Chancellor for Advancement and External Affairs. This office receives, records, and acknowledges all private gifts to the University; conducts annual fundraising activities for support of academic programs and the athletic program; and designs and executes the systematic pursuit of major and planned gifts. Any fundraising activities for voluntary contributions from individuals, corporations, foundations, or philanthropic agencies conducted on behalf of the University or any unit thereof must be coordinated through this office.

Advancement Standards

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