Campus Employment Info for Faculty/Staff

The Talent Management system uses single sign-on so WCU hiring managers and students can log in using their WCU username and password. 

Hiring managers can use Talent Management to create postings and manage applicant pools. Use the Create a Posting Quick Steps to create a student job position.

• Open the Create a Posting Quick Steps guide
• Log-in to Talent Management
• Home tab
• Choose Applicant Tracking System from the upper left menu
• Click Postings then 'choose student' and follow the Quick Steps

All new and recurring postions should be posted in Talent Management. Hiring managers who are rehiring a student worker can do so by moving the student's initial Talent Management application to 'recommend for hire'. This will initiate the hiring proposal process.

Hiring proposals should be completed each school year and, if applicable, summer.  Once in Talent Management, use the Create a Hiring Proposal Quick Steps to create a hiring proposal.

Position numbers are allocated by the university's Budget Office and affiliated with your budget code.

A timesheet number (TS#) is comprised of the last four digits of the position number of a specific university employee.  Each student worker's timesheet is affiliated with a hiring manager's TS# which routes the timesheet to the appropriate approver. To create a TS#, contact Human Resources and Payroll at 828.227.7218.

Students who are paid hourly accrue time on an hourly basis and paid twice each month. Students paid on an educational stipend are paid a pre-set amount and paid monthly.

Hiring managers may access hiring proposals at any stage of the hiring process in Talent Management. The system will send the hiring manager an automated message once a student has submitted all required documentation and is eligible to begin work. Hiring managers should note, that students are not eligible to begin work until all required documentation has been completed.

• NWS Hourly Change Form (Use this form to change the pay rate or approver, or to terminate a student worker).
• Exemption Request Form (Use this form to temporarily request extended work hours for a student worker.

Please note that Educational Stipend positions must be pre-approved by Human Resources and Payroll. Please do not use this unless your position(s) have been previously approved.

NWS Educational Stipend Change Form

• Student Payment Guide
• Compensation Guide
• Student Hiring Overview
• Checklist for Supervisors Hiring NWS Student Workers
• Posting Workflow
• Hiring Proposal Workflow
• Sample Student Educational Stipend Job Posting
• NWS Employment Dates
• Information on appropriate interview questions
• Sample Student Performance Evaluation
• Sample Job Description
• Student Employment Manual for Supervisors
• Educational Stipend Change Form
• Exemption Request Form
• Hourly Change Form

• Direct Deposit Enrollment Form
• NC-4 EZ Form (state tax form)
• W-4 Form (federal tax form)
• Instructions for Approving Student Timesheets