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Motor Pool

Western Carolina


Log into myWCU to access the Motor Pool Vehicle Request

In an effort to improve operational efficiency and to provide better customer service, Western Carolina University will now be using Enterprise rentals for ground transportation needs.  Enterprise is an approved vendor with North Carolina Purchase and Contract, contract number 975B.  By utilizing this contract, the University can offer competitive rates, the newest make/models of vehicles, and additional customer service benefits and options.  To request a vehicle, log into myWCU to access the Motor Pool Vehicle Request. If you have any question please feel free to contact us at 828-227-7224.


$    626.05
$    664.01
$    715.78
Sm/Med SUV (seats 5)
Large SUV (seats 7-8)
Small Truck
$    963.40
Large Truck
8 or 12 Passenger Van

Note: A $10.00 Administrative fee will be charged per reservation.

To request a vehicle, please access myWCU to complete the Motor Pool Vehicle Request form. If you have any question please feel free to contact us at 227-7224.
If you have technical difficulty, please contact the IT Help Desk at 7487.
Due to new security requirements, off-campus access requires WCU's Multi-Factor Authentication (MFA). If you are accessing from off-campus, you must first authenticate with your network ID and password, and then log into this service. If you have not signed up for MFA, you can do so at


Please call Facilities Management at 227-7224. All efforts will be made to accommodate change/modification requests. However, requests made with less than a 24 hour notice cannot be guaranteed. All “no shows” will incur a $10.00 Administrative fee charge.

Facilities Management will continue to submit Interdepartmental billings each month for vehicle rentals.

Gas will be paid at the driver’s expense. It may then be reimbursed through the Controller’s Office on the travel form.

Private vehicle use for the convenience of the State, where there are no rental vehicles available or the round trip is 60 miles or less, will be reimbursed at the mileage rate set by the IRS, which is 54.0 cents effective January 1, 2016. Non-availability of a rental vehicle must be documented by a certificate obtained by WCU Facilities Management and submitted with the request for reimbursement. Private vehicle use for the convenience of the employee shall be reimbursed at the mileage rate of 30 cents. Please refer to WCU Travel Policies and Procedures for further guidance.

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