Skip to main content

Fixed Assets

Campus Lawn


Fixed assets are the pieces of equipment owned by or in the custody of WCU. The university is responsible and accountable for the inventory and control of this equipment.

Annual Fixed Asset Coordinator Meetings:

February 08, 2024  9:00am - 11:00am via ZOOM

WCU Asset Inventory Control

WCU Asset Control Form
Whenever a qualifying asset is permanently moved, missing, or stolen, the department is required to complete this form (an asset qualifies if it is $5,000 or greater, or an IT tracked asset). If you have questions about whether an asset qualifies, please call Lacy Ensley (227.2583) or Nick Jones (227.2511). Instructions

Surplus Assets
See Surplus Property Information
Used to declare items surplus and request their pickup and removal. All items going to surplus (tagged and untagged) should be listed on the form. Be sure to include the WCU purple tag number (if applicable).

Note: Disposal or cannibalization of any university equipment requires prior approval from the WCU's Surplus Property Manager.

Donated Assets
WCU Asset Inventory Control Form
Used to record equipment items the department has received at no cost, i.e., donated, by assembly, or furnished by the government.

Removing Assets from Campus
Removal of Fixed Assets

As a general rule, removal of University equipment, furnishings, and similar property from campus is not permitted. However, certain exceptions do exist and are listed on this form. For more information, see University Policy 75.

Removal of IT Assets

As a general rule, removal of University equipment, furnishings, and similar property from campus is not permitted. However, certain exceptions do exist and are listed on this form. For more information, see University Policy 75.

Equipment Return Form
Equipment Return Form
Used to record equipment returned to vendor such as trade-ins (preapproved by WCU's Surplus Property Manager) or due to insufficient funds from departmental budget.

Equipment Transfer Form

Equipment Transfer Form_WCU Campus

Used to record equipment transferred to another department on campus.

Equipment Transfer Form_UNC System

Used to record equipment permanently transferred to another university or state agency. When making a transfer of surplus personal property between constituent institutions of the UNC System, the originating (transferring) institution and receiving institution must complete and sign the UNC System Personal Property Transnfer Request form. Instructions

Equipment Inventory Verification Report
Lists the department's purple tagged equipment ($5,000 or greater) and is used by that department to verify their annual tagged equipment inventory. The department will receive this annual inventory list from the Fixed Asset Accountant in the Controller’s Office.

Missing Assets
WCU Asset Inventory Control Form 
Used to report an asset missing by documenting reason for missing and steps taken to locate the asset.

  • Academic Engagement and IT Governance (AEITG) - Nick Jones
  • Admissions - Amanda Horne
  • Anthropology & Sociology - Kent DeLaet
  • Bardo Arts Center - Melody Huddleston
  • Biology - Kent DeLaet
  • Books & Supply Store - Jennifer Thomas
  • Campus Activities - Wes Taylor
  • Campus Recreation & Wellness (CRC)- Brandon MacCallum
  • Cat Card - Robert Walker
  • Cat Tran - Julie Bartell
  • Catamount Dining - Craig Medford
  • Center for Career & Professional Development - Tara Smith
  • Center for Rapid Product Realization (Rapid Center) - Chip Ferguson
  • Chemistry & Physics - Kent DeLaet
  • Cherokee Center - Linda Davis
  • Chief of Staff - Karen Woody
  • Communication - Kent DeLaet
  • Communication Sciences & Disorders - Kimi Bradley
  • Communications and Public Relations - Karen Woody / Julie Mathis
  • Controller's Office -  Anita Hall
  • Dean-Fine & Performing Arts - Melody Huddleston
  • Department of Psychology - Lee Nichols
  • Emergency Dispatch Center - Thomas Hooks
  • Emergency Services - Shane Stovall
  • Facilities Management - Mike Stewart
  • Fine Arts Museum - Mellody Huddleston
  • Forensic Science - Kent DeLaet
  • Geosciences & Natural Resources - Kent DeLaet
  • Grounds - Mike Stewart
  • Health and Counseling Services (Student Health Services) - Katie Williams Lanning
  • Highlands Biological Station - Katie Cooke
  • Human Services (CEAP) - Lee Nickles
  • Instructional Technology & Desktop Services - Nick Jones
  • IT Systems & Applications - Mark Murphy
  • Kimmel School of Construction Management -Chip Ferguson
  • Mail Room - Misty Blanton
  • Marketing - Karen Woody / Julie Mathis
  • Motor Pool - Mike Stewart
  • Mountain Heritage Center - Andrea Spooner
  • Networking & Communications - Eric Brantley
  • Office of Athletic Programs - Trey Fisher
  • Office of the C.I.O. - Nick Jones
  • Office of the Chancellor - Karen Woody
  • Office of the Dean, Educational Outreach - Chelsea Pressley
  • Office of the Dean, Hunter Library - Dana Boyer
  • Office of the Dean, Business - Teresa Starrs
  • Office of the Dean, Engineering & Technology - Chip Ferguson
  • Office of the VC, Administration & Finance - Kimberly Smith
  • Office, Dean, Arts & Sciences - Kent DeLaet
  • Office, Dean, Education & Allied Professions - Lee Nickles
  • Office, Dean, Health & Human Sciences - Kimi Bradley
  • Parking Operations - Tishia Taylor
  • Physical Therapy (Biltmore Park) - John Carzoli
  • Physical Therapy (WCU) - Kimi Bradley
  • Plant Operation & Maintenance - Mike Stewart
  • Printing Services - Misty Blanton
  • Program for the Study of Developed Shorelines - Holli Thompson
  • Ramsey Center - Jason Melvin
  • Registrar - Larry Hammer
  • Residential Living - Ryan Fisher
  • School of Art & Design - Melody Huddleston
  • School of Engineering & Technology - Chip Ferguson
  • School of Health Sciences - Kimi Bradley
  • School of Music - Melody Huddleston
  • School of Nursing(Biltmore) - Kimi Bradley
  • School of Nursing(WCU) - Kimi Bradley
  • School of Stage & Screen - Melody Huddleston
  • School of Teaching & Learning - Lee Nickles
  • Service Learning - Ally Schuenke
  • Student Financial Aid - Mathew Ellsworth
  • The North Carolina Arboretum - Kathy Ponte
  • University Police - James Moralez
  • WCU Foundation - Gina Steinbicker
  • WCU Programs in Asheville - Lauren Dodgin
  • Western Carolina Power - Mike Stewart
Office of Web Services