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Work Study

Work Study is a federally-funded program that provides part-time job opportunities to eligible students to assist them with education and education-related expenses. Western Carolina University students can gain valuable work experience through community service, by working in a job related to their major, or obtaining a job in an area of interest.

Students are offered work study based on financial need, federal funding, and availability of funds. They’re paid bi-weekly through direct deposit as they work to earn the funding provided in their Financial Aid Package.

Please contact workstudy@wcu.edu to determine your eligibility for work study or if you are interested in hiring a work study student.

    1. Must have completed FAFSA
    2. Answer “YES” when asked about Work Study on the FAFSA
    3. Student must have demonstrated financial need according to the FAFSA
    4. Enrolled at least half-time (6 credit hours)
    1. Applications are accepted on JobCat 2.0
    2. Log in using your WCU credentials
    3. From the main page, locate and click on Jobs
    4. Click Search
    5. Locate the Position Type
    6. Select Work Study and click Apply
    7. All available positions will be displayed
    8. Follow the directions to apply within the application
    9. Supervisors will select applicants to interview
    10. Once hired, follow the hiring process instructions
    1. Student is offered job and provided the appropriate hiring documents
    2. Student follows these steps to set up a hiring appointment:
        1. Log into myWCU
        2. Click "Advising/Tutoring" 
        3. Click the blue "Get Assistance" button
        4. Choose Financial Aid from the drop-down menu under the "What type of appointment would you like to schedule?"
        5. Choose Financial Aid-Work Study 
        6. Pick a date and click the blue "Find Available Time" button to see availability
        7. Schedule appointment
    3. Student brings hiring documents and identification to hiring appointment with the Assistant Director for Student Financial Aid
    4. The AD and the student will complete the Federal I-9
    5. Hiring documents are processed by the AD
    6. Student and supervisor are emailed a start date, payroll calendar, and instructions for entering their time in myWCU

You must complete a Federal I9 before you can begin working for Western Carolina University. Failure to complete an I9 prior to your start date places WCU out of compliance with the Immigration Reform and Control Act of 1986/1990. If a federal audit were to occur, WCU could be penalized with fines and/or loss of funding. Please see the List of Acceptable Documents and bring originals, not copies, with you to your hiring appointment. Failure to provide all original identification at your scheduled hiring appointment will result in a delay in the hiring process.

    1. Log in to myWCU
    2. Click Personal Services in the Quick Links Box
    3. Locate and Click on Employee
    4. Click on Student Timesheets and Hourly Employee Timesheets
    5. The next screen will allow you to see the position
    6. Choose the dates fo the payroll period in which you are submitting time and click Time Sheet
    7. You will be able to click on the date and enter your time
    8. Be sure to click save and verify that the hours you entered appear in the corresponding date for which you’re entering time
    9. You will use the Bi-Weekly Payroll Calendar to determine the date on which you will submit your time
    10. Please follow these instructions and be sure that you can enter your time before you begin working. Reach out to workstudy@wcu.edu if you need further assistance.

To change a job, student must resign from their current job by completing a Student Employment Change Form with their current supervisor. They will then be able to complete the hiring process with their new supervisor. All documents will need to be submitted to WCU Financial Aid and Scholarships and a start date provided before the student can begin working in the new job.

Students can be terminated from their work study jobs for poor performance or exhausting their Federal Work Study funding. A Student Employment Change Form will need to be completed in order for the termination to occur.

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