Members Present: Robert Blankenship, Dianne Lynch, Andy DeGrove, Tori Ellison, Bill Haggard, Fred Hinson, Casey Hurley, Jeanine Knowles, Bob Orr, Carolyn Parris, John Ritchie, Roger Turk, and Dave Whitaker
Members Absent: Mary Lou Argueta, Lisa Bloom, Christy Brown, Joe Cowan, Nancy Dillard (Out of Town), Jane Hall, Don Livingston (Prior commitment), Will Peebles, Jonathan Rowe, Linda Sutton, and Kathleen Wright.
Acting Chairman Casey Hurley called the meeting to order at 5:19 pm.
After reviewing the minutes, Casey summarized the minutes from the previous meeting stating that there were four main points.
· The students had unique needs that may require them to be orientated to the UAC in ways that other members may not require. The Leadership Committee will analyze that prospect to its logical conclusion.
· Carolyn mentioned last time that Staff needs must also be addressed as it pertains to the dissemination of information. Outreach will come from the Communications Committee.
· There were questions about the true nature of the UAC. Casey commented that its true nature was to advise the Chancellor about university events and concerns, passing along both the majority and minority opinions.
· A memorandum was written and submitted to Chancellor Bardo concerning the need for the UAC to have a budget. The Council itself will not require a great deal of financial backing, but the Committees will need money if they are to advance
the causes they were formed to support and reinforce. The end of the memo asked for more clarification about open time in the Chancellor's schedule so he can be present for as many meetings as possible.
The Council members then elected its new officers. All terms for officers, Committee Chairs, and Committee assignments will be one year. Committee members will be asked to join based on nominations which were submitted by Council members present at the May 9 meeting.
Officers and Committee Chairs
- Bill Haggard - Chair (Hinson/Lynch)
- Bob Orr - Vice Chair (Hinson/Ellison)
- Dave Whitaker - Secretary (Hinson/Ellison)
- Dianne (Cook) Lynch - Chair, Leadership Committee (DeGrove/Hinson)
- Kathleen Wright - Chair, Communication Committee (Orr/Hinson)
Executive Council Members
(In addition to the Officers)
- Will Peebles - Faculty
- Mary Lou Argueta - Students
- Roger Turk - Staff
- Nancy Dillard - Administration
Leadership Committee Nominations
Jan Gilbert Rob Routhieaux Roger Turk*
Andy DeGrove* LC Riouff Casey Hurley*
Maria Ochoa Tori Ellison* Keith Corzine
Nancy Kolenbrander John Ritchie* JJ Rowe*
Brandon Farmer Robert Blankenship*
Communications Committee Nominations
Fred Hinson* Billy Norton Tammi Brown
Carolyn Parris* Jane Adams-Dunford Jeanine Knowles*
Mike Stewart Seth Sams Jane Hall*
Anita Bryson Al Wiggins Patty Johnson
Anna Gertz Catamount Communications Rep. Debbie Connelly
* - Indicates UAC Member
These folks will be contacted by letter or in person by a member of the Executive Committee and asked whether or not they wish to serve. A final report will be available as soon as the information is available. Andy wondered if the maximum amount of people on a committee should be twelve. After discussion, Fred remarked that corrections could be made later if the need arose. It was the consensus of the committee that the number, distribution, and individuals nominated were acceptable.
Bill and Casey inquired as to whether or not blanket invitations needed to be made to members of the general community. Dave mentioned that it may be helpful to include those Committees which mimic or serve the same purpose as our own committees. Roger replied that if we have more interest than is needed, we can utilize those people in a pool that could serve on Ad-Hoc committees and Task Forces when they are created.
More than anything, the message must be disseminated that the Council is "…ready to go…" and that our invitation to join us in addressing University concerns "…be inviting and clear…". It was suggested that the Chancellor mention the UAC in his opening remarks to the Faculty in the Fall. Fred said it would be very helpful if the Deans and supervisors also mentioned the UAC in their remarks at the beginning of the next Academic year.
Discussion shifted toward finding a time that the Chancellor could meet with the Council as well as utilize its recommendations most effectively. Fred informed the group that the Board of Governors meets the first Tuesday of the month and the Chancellors of the 16 Schools meets on the fourth week of the month. Tori added that the Board of Trustees meets on the first week of the month, but that meeting is only quarterly. After deliberation, the Council decided to hold its meetings on the first Tuesday of the month at 3:30 pm. After additional discussion, the Grand Room in the UC was designated as our meeting place of record. A round table set up will be used. Dave will make arrangements for that room for the next academic year.
John moved that the UAC Guidelines be amended to include the language, "When appropriate, the Executive Committee may act in the best interest of the UAC without need for additional approval." Discussion supported the motion, as Bill mentioned that the UAC needs to be able to "…serve the university community and not its own internal business." The motion was adopted.
The Council thanked Casey for his efforts and hard work during his term as Acting Chairman of the Council and to David for his work as Acting Secretary.
The first meeting of the University Advisory Council will be on September 7th from 3:30 to 5:00 pm in the Grand Room of the University Center.
The meeting was adjourned at 6:31 p.m. at which time dinner was served.
Respectfully submitted,
David A. Whitaker
Secretary |
