Western Carolina University

Appropriate awards will be presented to sport/activity winners as listed below:

1. Team Sports: T-shirts will be awarded to members of the highest competition championship team.
2. Tournaments: T-shirts will be awarded to each individual or team
3. Special Events: T-shirts will be presented to all winners in each event

Section 2. Intramural Team Travel Policy

1. Team Travel Requirements - Intramural teams are granted permission to travel on behalf of the university only when the following criteria are met:

1. The team wins the Intramural League associated with sport for which they are traveling on behalf of the university.
2. Must attend a NIRSA or ACIS flag football or basketball regional/national tournament
3. A minimum of 80% of original team members from the Intramural league can travel. In the instance that all members cannot travel and the team needs more members to participate, the team can elect to pick up other Intramural participants from the league in which they participated. Ex: A Co-rec team can only pick up individuals who played in the WCU Co-rec league.

2. Required documents

1. Prior Approval Travel Request Worksheet These forms are due two weeks in advance of travel. Forms submitted after that deadline will not be accepted.
2. Tournament Registration Form This form is due two weeks in advance of travel to have enough time for registrar verification.
3. Emergency Action Plan and Travel Roster This form is due 3-business days prior to travel and is the document the department will keep on file in case of emergency.
4. Individual Assumption of Risk/Release This form is due 3-business days prior to travel and states the individual takes full responsibility for traveling on behalf of the university.

3. Vehicle Use

1. If the University provides funds and a professional staff member is able to travel with the team, the ideal mode of travel is via university vehicle.
2. If the University provides funds and a professional staff member is able to travel with the team but not everyone fits in the university vehicle, personal vehicles will be utilized. Team members will be reimbursed a pre-determined amount based on available funds.
3. If the University provides funds and a professional staff member is unable to travel with the team, personal vehicles will be utilized and CRW will reimburse the vehicle owners a pre-determined amount based on available funds.
4. If the University does not provide funds for travel, team members will be required to use personal vehicles and will be responsible for all associated fees.