Academic Transcripts

Official Transcripts

An official academic transcript is a complete and accurate reflection of a student’s record.  It contains all course work taken while enrolled at Western Carolina University. Transcripts will not be issued for persons having delinquent accounts with the university. The student must clear his/her delinquent account through the University Cashier located at the One Stop, 132 Killian Annex (828) 227-7170.

There are three ways in which to request an official transcript: by mail, in person or by fax. Due to the Family Educational and Privacy Act of 1974 (which prohibits the release of academic records without the written consent of the student), we CANNOT accept requests by telephone or email.

All academic transcript requests must include the following information: 

• Student’s complete name at the time of attendance (including maiden name, additional married names or name changes)
• Student identification number
• Dates of attendance
• Date of Birth
• Your current mailing address and telephone number
• Complete name and mailing address of the institution/person to whom the transcript is to be sent
• Your written signature (required)

You may download, view, print, complete, sign, mail or fax our official Transcript Request Form with Adobe Acrobat Reader.

Mail your written request to:

Students should request transcripts at least one week before the transcript is needed. Processing time for academic transcript requests is 24 to 48 hours, except during peak periods. Every effort is made to process and mail transcripts in a timely manner within the order received.  

Fax your written request to:

            (828) 227-7217 

Make your written request in person by completing and submitting a Transcript Request Form to the One Stop, 132 Killian Annex or the Registrar’s Office, 206 Killian Annex.

 Students picking up transcripts must present a valid picture ID. A second party who has written authorization from the student and a valid picture ID may pick up a requested academic transcript.

General Information

There is no charge for a transcript.

Transcripts cannot be faxed.

Transcripts will not be issued for persons having delinquent accounts with the university. The student may clear his/her delinquent accounts through the University Cashier located at the One Stop, 132 Killian Annex (828) 227-7170.

The Registrar’s Office is located in room 206, Killian Annex. Our office hours are 8:00 am to 5:00 pm, Monday through Friday.

Telephone: (828) 227-7216
Fax: (828) 227-7217