About the Information Technology Council

Charge

The Information Technology Council of Western Carolina University serves at the behest of the Chancellor to make wide priority recommendations to the Executive Council concerning policies, standards, priorities, acquisition, distribution, use, and maintenance of information technologies. The Council addresses major technological strategies and priorities with campus wide implications to ensure they are consistent with the mission of the university in the most effective and efficient manner possible. The Council also assures that appropriate business processes related to the technology are in place. The Information Technology Council makes recommendations to the Executive Council for action.

Membership

The following are permanent members of the ITC:

  • Chief Information Officer, Chair
  • Provost
  • Vice Chancellor for Student Affairs
  • Vice Chancellor for Finance and Administration
  • Dean, Library Services

The following serve a two-year appointment:

  • Two Deans of the six academic colleges and schools appointed by the Provost (terms will be staggered) -- one will also serve on the Academic Technology Advisory Committee and the other will also serve on the Administrative Technology Advisory Committee. These appointments should rotate among the deans.
  • One member of the Faculty Senate appointed by the Chair of the Faculty and one faculty member recommended by the Senate and appointed by the Chair of the Faculty Senate (terms will be staggered)
  • One Staff Senate member appointed by the Chair of the Staff Senate

The following serve a one-year appointment, but can be reappointed for a second term:

  • One Student representative appointed by the Vice-Chancellor for Student Affairs

Advisory Committees

Three advisory committees serve at the request of the Information Technology Council to provide information and recommendations concerning information technology. They consider strategies and priorities from three sources: 1) those they deem important for discussion 2) those brought to members by others in the university 3) those referred to the advisory committee by the ITC or CIO for study, discussion, and recommendations. These committees may also receive recommendations from college technology committees.

The three advisory committees are:

  • Academic Technology Advisory Committee
  • Administrative Technology Advisory Committee
  • Infrastructure Technology Advisory Committee

Advisory committees keep minutes and report discussion items and recommendations to the ITC.

Meetings and Communication/Record Keeping

All meetings are open to the campus community. The ITC meets on a regular basis to consider action items from the previous meeting, new items, as well as recommendations and reports from advisory committees.

Meeting agendas are distributed in advance of the meeting date. Pertinent information is attached to the agenda for review prior to the meeting. Requests to place items on the agenda are communicated to the chair at least one week prior to the meeting date. New business can be introduced and considered when appropriate. Minutes and meeting notes are kept and posted where campus constituents may view them. The committee needs to meet at least once each semester.

Chairs of the College Technology Committees will receive copies of the agenda and minutes of meetings.

These requirements apply to advisory committees as well.

Decision Making

A quorum, consisting of 33% of membership, must be present for the ITC to take any official action. Consensus is preferred but formal votes may be taken in the event of differing opinions. All members present must vote; abstentions are not permitted. A member must be present to vote. Proxies are not permitted. Decisions take the form of recommendations to the Executive Council.

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