Center for Career and Professional Development

Student Worker Rights and Responsibilities

Student Worker Responsibilities

The opportunity to work while attending college can be an important part to your college experience. You should consider your on-campus job as a great investment towards your future career goals. You now play an important role as a university student worker and your department depends on you. The following are general responsibilities you now have as an on-campus student worker: (Please note your department may add specific responsibilities closely related to your position):

  • Complete the hiring paperwork before beginning any type of work with the department. Hiring paperwork includes the Non Work Study Hiring Form, W-4/ NC-4 tax forms, Federal I-9 Form, Direct Deposit Notification, Direct Deposit Enrollment, FERPA and confidentiality agreements and the Affordable Care Act Acknowledgment form.
  • Maintain eligibility requirements for student employment, including six (6) credit hours of undergraduate classes or five (5) credit hours of graduate level classes during the academic year or three (3) credit hours during summer sessions; and maintain a 2.0 GPA (undergraduate) or 3.0 GPA (graduate).
  • Coordinate work hours with your supervisor(s) according to the department's needs and your availability
  • Adhere to all confidentiality policies set forth by the university
  • Adhere to the 25-hour per week work limit total for all jobs you may have (or 20 hours for international students)
  • Complete duties as assigned by your supervisor promptly and to the best of your ability
  • Be dependable and arrive to work on time and stay until your shift ends
  • Communicate with your supervisor when you may arrive late and give a reasonable notice when you may not be able to work your shift.
  • Arrive prepared to work -- refrain from studying or conducting personal business while on the job
  • Refrain from having your friends or family members visit during scheduled work times
  • Attend any staff trainings or meetings set forth by your supervisor, unless you have a scheduled class or exam
  • Maintain appropriate dress and personal grooming
  • Inform your supervisor of any plans to terminate employment with a reasonable amount of time to find a replacement
  • Stop working with the department after graduating from Western Carolina University

Student Worker Rights

As a student worker at Western Carolina University, you have the right to:

  • Be treated fairly, equally, and respectfully -- WCU follows all equal employment opportunity and affirmative action principles
  • Work in a clean, safe, and professional environment
  • Know your job description and your supervisor's expectations of you
  • Adequate training and have access to resources necessary to fulfill your job duties
  • Be informed of your work performance through verbal or written evaluations
  • Notify the Center for Career and Professional Development if you feel any of your rights have been violated (see Grievance Procedure below)
  • File a grievance if you feel you have been sexually harassed or discriminated against while on the job (see Grievance Procedure below)

Grievance Procedure

For grievances not related to sexual harassment or unlawful discrimination:

Unfortunately, sometimes problems within the workplace can arise, whether it be with a fellow co-worker or with a supervisor. Regardless of the situation, the Center for Career and Professional Development recommends you take the following action:

  • Make an attempt to address the problem yourself first. If you are having a problem with a fellow co-worker, speak with the co-worker in a calm and professional manner privately. If the issue is still not resolved, request a meeting with your supervisor and co-worker to resolve the issue.
    • If you are having a problem with your supervisor and the issue cannot be resolved by speaking with him/her directly, contact Carrie Hachadurian, Student Employment Specialist, to file a complaint.
  • If you cannot resolve the issue yourself, be prepared to file a grievance report and answer specific questions regarding who, what, where, and when. The Center for Career and Professional Development may request a meeting with you and your supervisor. Depending on the severity of the incident, the report may be passed on to Human Resources for further action.
  • If filing a grievance is necessary, you should do so within fifteen (15) days after the incident has occurred.
  • Filing a grievance report can seem scary, but we are here to help ensure all student workers are treated fairly and equally.

For grievances related to sexual harassment or unlawful discrimination:

Grievances associated with sexual harassment or unlawful discrimination will be referred to the Director of Equal Employment Opportunity and Diversity Programs (828-227-7116). Please see Western Carolina University's policy on Sexual Harassment and Unlawful Discrimination ( University Policy 53).

Anyone who has experienced or witnessed criminal activity should contact University Police at 828-227-8911 (emergencies) or 828-227-7301 (non emergencies).

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