Center for Career and Professional Development

Campus Employment Info for Faculty/Staff

Post a Job

Employers may specify how students should apply for the job. For example, employers who have an online application may include the link so that when students click on the Apply Now button in JobCat, they will be automatically transferred to their specific application page. Or, for employers who prefer to have students call or email, information can easily displayed when students click on the Apply Now button.

Please note you may need to upgrade your free Adobe Reader to open the PDF form. Questions? Please contact Carrie Hachadurian at 828.227.3888 or email cphachadurian@email.wcu.edu.

Instructions for on-campus employers:

  • If you have posted a job through the former JobCat system, you should have an account already.
  • To log in, follow the instructions listed in the email that you should have received June 30, 2015.
  • If you have not posted a job through the former JobCat system or did not receive an email, please visit JobCat 2.0 and click the Register and Post a Job tab.
  • Fill out the information listed using your WCU contact information. Required fields will be noted with a red *.
  • After registering, the system will take you to the Post a Job tab. Below are a few very importantreminders when posting jobs through the JobCat 2.0 system:
    • Position Type: Choose Non Work Study (Work Study will be moving to JobCat 2.0 Spring 2016)
    • Salary Type: Type in the hourly wage
    • Application Instructions: If you want to use JobCat 2.0 to require students upload resumes and cover letters, you may choose your preferred method of receiving those documents. HOWEVER, if you prefer students NOT use JobCat 2.0 to apply for your positions, please choose Other and type instructions for applying for your position.

For detailed instructions, see our step-by-step guide with screen shots here.

Checking Job Postings

If you would like to check any job postings your department or organization has submitted:

  • Click the Home tab
  • Click View Job Postings on the right

Benefits to using JobCat

  • Each job may be saved in JobCat so that employers need to submit the form once for the job ad, unless there are changes that need to be made.  For re-postings, employers may update their postings by logging into their employer account on JobCat 2.0 or email Carrie Hachadurian, cphachadurian@email.wcu.edu, to request reactivation.
  • The expiration function allows job postings to be automatically deactivated at the pre-selected date.
  • The layout of the job ad is much more user-friendly and easier to read.
  • There are one-click searches for Non Work Study, Work Study (coming Spring 2016) and local off-campus employment.
  • Employers may specify how students should apply for the job. For example, employers who have an online application may include the link so that when students click on the Apply Now button in JobCat, they will be automatically transferred to their specified application page. Or, for employers who prefer to have students call or email, that information can easily displayed when students click on the Apply Now button.

Forms

NOTE: You must have the most recent version of Adobe Reader in order to use the fill-in function of these forms.

Hourly Positions

  • Hourly Hiring Form (NEW!  Please replace any older versions with this new one.  Older versions will not be accepted effective April 1, 2016)
  • Hourly Change Form (Use this form to change the pay rate or approver, or to terminate a student worker).
  • Exemption Request Form (NEW! Use this form to temporarily request extended work hours for a student worker, effective Jan. 1, 2015)

Educational Stipend Forms

Please note that Educational Stipend positions must be pre-approved by Carrie Hachadurian. Please do not use these forms unless your position(s) have been previously approved.

Supervisor toolbox

Payroll Forms

Web Time Entry Instructions



On Campus Employer FAQs:



Do I have to post a job if I already know who I want to hire?

All new positions must be posted on the JOBCAT website. However, if you hired a student in the previous school year and/or summer term and wish to continue their employment, you do not need to re-post the job.

How often do I need to complete hiring forms?

Hiring forms should be completed each school year and each summer (if the student works during the summer).

What is the position number?

Position numbers are tied to your budget code and are allocated by the WCU Budget Office.  The Center for Career and Professional Development cannot create position numbers.

What is a TS#, and how do I get one?

A TS# (timesheet number) is a four-digit number specific to each permanent university employee.  This is the number that will direct your student employees’ timesheets to your account for approval in myWCU. To establish a TS#, contact Human Resources.

What is the difference between an hourly position and a stipend position?

Hourly positions are paid by the hour, every other week.  Stipend positions are paid once a month at the end of each month.  All stipend positions must be approved by the Center for Career and Professional Development.

How can I get a copy of the student’s approved hiring form?

All approved hiring forms are scanned to the approver at the end of each work day.  Do not allow your student worker to begin work until you have received the approved hiring form! The scanned copy signals that the student has completed all required federal, state, and university paperwork.

How do I terminate a student employee?

For hourly positions, complete the Hourly Change Form and submit to Carrie Hachadurian, 205 Killian Annex. To terminate a stipend position, email Carrie Hachadurian, cphachadurian@wcu.edu, for the stipend change form. 

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