How do I Manually Archive Items from my Outlook
Account?
1.
Open Outlook
2.
Under the File
menu, select Archive. An Archive window
should appear.
3.
At the top of the
window there are two radio buttons. The
first is to archive your items from your Auto Archive settings. These archive settings are set by default
when the software is installed on your computer. The settings can be changed. The second radio button allows you to
override the default settings and archive what you want when you want. I personally prefer this option. I do not always have the time to archive my
Outlook account when the computer thinks I should have time.
4.
The next box down
is where you select what you want to archive.
I usually select the item labeled “Mailbox –
5.
Next, you need to
select what date you want for your backup.
I usually keep about 1 month to 1 ½ months worth of e-mail on the
server and archive anything older than that.
6.
You can opt to
not archive certain items as you read your mail. The check box allows you to archive an item
even though it may be marked to not archive it.
I usually leave this checked as I do want to be sure that all my mail
and calendar items get archived.
7.
The last item is
where the archive file will get stored on your hard drive. I leave my archive file where Microsoft wants
to put it. You can select where you want
the archive file to reside by selecting the Browse button, but then you have to
remember where you put it.
8.
Select the OK
button and the archive process will begin.
9.
The last step is
that you will need to find the file ARCHIVE.PST on your hard drive and copy it
to another location other than your hard drive.
If your hard drive goes bad, the file will most likely be lost and so
will all of your archived items.
How do I View My Archived Items?
1.
Open Outlook
2.
Under the File
menu, select Open
3.
Under the Open
menu, select Personal Folders File (*.pst). Below is the window that will open.
4.
Locate the 'archive.pst' file on your hard drive. It may be found in the following path if you
have not changed where Microsoft elected to put it and have opted to have your
Outlook items archived in another location:
c:\Windows\Local Settings\Application
Data\Microsoft\Outlook\archive.pst
Select the ‘archive.pst’
file.
5.
Click the OK
button to bring the Archive folder into your Folder List. It should appear in your Folder List as a
separate folder item above Outlook Today.
It may show up below Tasks but above Public Folders. (To view your Folder
List, Select Folder List under the View menu.)