A. Master Key
Policy:
The integrity
of any secure locking system is directly related to the degree of
control exercised over the issuance and control of keys. Widespread
and indiscriminate use of master keys poses the greatest potential
threat to such systems. The policy outlined below will govern the
issuance and control of master keys.
1. Building
Masters:
These
keys will be issued only to building coordinators designated
by the Chancellor, Facilities Management maintenance supervisors,
housekeepers assigned to clean the building, and the University
Police Department.
2. Wing or
Floor Masters:
Where
separate wing or floor master key locking is available, these
submasters may be issued to Department Heads only. The appropriate
Dean or Vice Chancellor must approve requests for such keys.
3. Personnel
authorized to possess master keys must personally sign for
such keys in the Facilities Management Customer Service office
where the master key control list is maintained.
B. Issuance
and Control of Department Keys:
Upon acceptance
of a new building, the re-keying of an existing building, or
reallocation of space to a department, Facilities Management
will make a one-time issue of individual door keys based on
the key requirements identified by the occupying Department
Heads. This initial issuance of keys will be made to the Department
Heads who will assume responsibility for future control of the
keys.
Additional
keys which may be required after the initial issuance must be
requested on a work request form. Departments will be charged
a standard cost for each key requested. The standard cost will
be based on the average costs of key blanks, locksmith labor,
and a minimum handling charge.
Under no
circumstance will departments or individuals reproduce or duplicate
keys for University locks from commercial sources.
Upon the
reallocation of building space, it shall be the outgoing department's
responsibility to account for and transfer all keys to Facilities
Management.
C. Lock Changes:
All lock
changes, for reasons other than mechanical failure, must be
requested on a work request form. Departments will be charged
for the actual cost of changing the lock plus the standard charge
for each new key, including a new Facilities Management master
file key.
Defective,
inoperable, or broken locks will be repaired or replaced by
Facilities Management without charge to the occupying activity.
When such locks are replaced, they will be set up for operation
on the existing key.
D. Use of Pad
Locks:
Pad locks will
not be used on any exterior or interior building door. Departments
may use pad locks only on storage cabinets, personal equipment lockers,
and other departmental equipment items or storage room doors designed
for pad lock use. Pad locks for departmental use will be purchased
from departmental funds.
