The Board of Trustees of Western Carolina University met in regular session on May 5, 1988, at 10:00 a.m. in the Board Room of the Robinson Administration Building. Chairman Wallace N. Hyde presided.

ATTENDANCE

The following members of the Board were present: Mrs. Allen, Mr. Allman, Mr. Edwards, Mr. Forsyth, Dr. Hyde, Mr. Saltz, Mr. Schell, Mrs. Strum, Mr. Wood, and Mr. Woody.

Others present included: Chancellor Coulter; Vice Chancellors Carter, Dooley, Stillion, and Wakeley; Dr. Dowell, Assistant to the Chancellor; Dr. Alexander, immediate past chair of the Faculty; Dr. Wallace, Chair of the Faculty; Mr. Kucharski, Legal Counsel; Mr. Ramsey, Assistant to the Chancellor for WCU Programs in Asheville; Mr. Reed, Director of Public Information; Mr. Wood, Director of Institutional Studies and Planning; and Mrs. Shuler, Administrative Assistant to the Chancellor.

Mr. D. G. Martin, Secretary of The University of North Carolina, also attended the meeting.

SWEARING-IN CEREMONY

The oath of office was administered to Mr. Saltz, newly elected President of the Student Government Association, by Mrs. Shuler, a Notary Public.

CALL TO ORDER

Chairman Hyde called the meeting to order at 10:05 a.m.

INTRODUCTIONS

Vice Chancellor Stillion introduced Mr. James R. Saltz, Jr., a junior Sports Management major from Hayesville, North Carolina. Chancellor Coulter introduced Dr. James W. Wallace, Professor of Biology and newly elected Chair of the Faculty, and Mr. Martin, Secretary of the University.

Chairman Hyde thanked Dr. Alexander for his service as Chair of the Faculty for the past four years and wished him well in future endeavors.

APPROVAL OF MINUTES

Mr. Woody moved that the minutes be approved as distributed, Mr. Schell seconded the motion, and it carried unanimously.

REPORT OF COMMITTEE ON INTERNATIONAL SCHOLARSHIPS

Mr. Woody reported that the committee has met and that Dr. Hulbert is drafting a position paper. No funds are yet available for scholarships. Trustees will be kept informed of the progress made.

REPORT OF COMMITTEE ON CAMPUS DRUG POLICY

Mr. Wood referred to the draft policy which had been mailed to trustees and summarized the steps leading up to its development. The ad hoc committee had reviewed the policy and talked by telephone and then met this morning for further discussions. The committee members were particularly concerned about having the legal counsel's involvement specified, the possibility of requiring a written acknowledgment of the statement, and what is being done in the educational process.

Vice Chancellor Stillion responded to these concerns and said that the legal counsel would be involved in any case arising from this policy as a matter of course. He also said that the policy would be printed in the student and faculty handbooks and that a copy will be given to classified employees at the time they are hired. An Executive Memorandum will be sent to all present employees stating that the policy is in place.

A lot of work is in progress on the educational process. A task force has been established and will broaden its scope to include faculty and staff. A health educator will be designated to work with all areas of abuse and provide better coordination of efforts.

Mr. Wood noted that the policy is not limited to campus but addresses how the violation would affect the campus. The Chancellor will report to the Board annually on campus activities related to illegal drugs during the preceding year.

Mr. Wood then moved that the policy as written be adopted, and Mrs. Allen seconded the motion.

(NOTE: Mr. Coward joined the meeting at this time.)

In further discussion Chancellor Coulter noted that consideration had been given during the development of the policy to how much exposure the University placed itself in and when action would be taken. This policy gives room for judgment and will allow the administration to act for the good of the campus in each individual case and yet create the least disruption to an individual's privacy.

There being no further discussion, the policy was adopted unanimously.

(A copy is on file with minutes material.)

REPORT OF THE PROPERTY AND BUILDINGS COMMITTEE

Mr. Forsyth reported that the Committee had discussed the need for designer selection procedures to be in compliance with the rules of the State Building Commission which was created by the 1987 General Assembly. The procedures WCU has been following are mostly in line with these rules, but there has been a change in definition of minor and major projects. Major projects are now defined as those costing more than $500,000, with minor projects being those under $500,000.

The proposed Designer Selection Procedures would authorize the Chancellor to make appointments for projects up to $500,000. Projects above $500,000 would come to the Board of Trustees for design appointments. Mr. Forsyth moved that the procedures be adopted as written, Mr. Allman seconded the motion, and it carried unanimously. (A copy of the procedures is on file with minutes material.)

ELECTION OF DEVELOPMENT FOUNDATION DIRECTORS

Vice Chancellor Dooley proposed that the following persons be invited to become Directors of the Development Foundation: Mr. Edwin Allman, Mr. Reg Moody, Mr. Ervin Baumrucker, Mr. Jimmy Childress, and Mr. Ken Wilson. Mr. Jay Kneedler would be an alternate in the event of a non-acceptance.

Mr. Wood moved that these directors be elected, Mr. Forsyth seconded the motion, and it was approved unanimously.

Dr. Dooley will send letters and certificates to those rotating off the Development Foundation Board.

CHANCELLOR COULTER'S COMMENTS

Dr. Coulter informed the trustees of several deaths affecting members of the University community: Dr. Judith Stillion's mother, Dr. Ellerd Hulbert's daughter, and Mr. Patrick Bourke, Headmaster of the Priory School in Jamaica.

The legislature will go into session June 1. Dr. Coulter has met with the leadership and the western delegation and presented Western's needs including the Centennial celebration, capital needs, and the land acquisition program.

Construction is underway on the NCCAT building with completion due within two years. The Hoey-McKee-Stillwell renovation is moving along very well, and the site development for the new warehouse is progressing. The Alumni Tower project already has over $50,000 of the $200,000 needed, and it will be ready for dedication during the Centennial year.

The Athletics Department reports a good spring practice in football. The baseball program has just won its fourth consecutive Southern Conference championship and will go to the NCAA playoffs at the end of the month. The awards banquet was held last night and there were many comments not only on the performance of the teams but on their appearance and behavior everywhere they went. The women's programs look good; the new men's basketball coaches are doing well and have five recruits; and the auction held two weeks ago cleared over $25,000 for athletic programs.

Four major goals were established during the first year of Dr. Coulter's administration: attain enrollment of 5300 FTE, improve quality on every front, enhance institutional image, and develop a long-range planning process. In reporting on the progress made toward these goals, Chancellor Coulter said that applications are running 25 percent ahead of last year, the graduate enrollment is up, and students are of higher quality. The new admissions standards of the Board of Governors are already being implemented. In the area of quality, some examples are the research grant for the Mountain Aquaculture project; graduate fellowships to five students with qpr's of 3.87, 3.92, 3.95, and 4.0; total research grants are up in dollars about four percent, while 77 percent of the proposals for this year have been funded. Student awards have been numerous, with the first Truman scholar having been selected and a group of Honors students going to China. The institutional image is being enhanced by new billboards and new brochures; Mr. Doug Reed meeting with his counterparts in the media to discuss Western; renovations to the Admissions Office; and students involved in recruitment. A new strategic planning process is being developed with involvement from all departments. This process will provide for a systematic approach to allocating resources and an evaluation of how funding affects momentum.

Western has filed for permission to plan a new program in physical therapy.

Recent accreditation teams have been on the campus to inspect the Criminal Justice Department and the Emergency Medical Care program. Both have made good reports and were very commendatory of the library. If accreditations are granted, both would be the first in the country in these programs.

At the General Faculty meeting last week. Dean Gurney Chambers and Professor Michael Dougherty were presented the Paul A. Reid Distinguished Service Awards, Dr. Keith Stephens won to the Chancellor's Distinguished Teaching Award, and the Award of Excellence was presented to the Department of History.

Commencement will be held on Saturday, May 7, at 2:00 p.m. There are approximately 960 graduates, and Wilma Dykeman will be the speaker.

EXECUTIVE SESSION Open Meetings Law

Mr. Coward moved that the Board go into executive session to take up such matters as are permitted under the Open Meetings Law of the State of North Carolina. Mr. Schell seconded the motion, and it carried unanimously.

RESUMPTION OF OPEN SESSION

Mr. Coward moved that the meeting return to open session. Mr. Schell seconded the motion, and it passed unanimously.

It was noted that Mr. Frank Watson is making slow progress to recovery from a major illness.

REPORT OF THE PERSONNEL COMMITTEE

Mr. Woody moved that administrative appointments as discussed in the executive session be approved. Mr. Schell seconded the motion, and it carried unanimously.

Mr. Woody moved that eight faculty appointments be approved. Mr. Coward seconded the motion, and it carried unanimously. (List on file.)

Mr. Woody moved that Mr. Michael Palma be appointed Assistant Basketball Coach. Mrs. Strum seconded the motion, and it carried unanimously.

Mr. Woody moved that the resignation of Mr. Gilchrist be accepted. Mrs. Strum seconded the motion, and it carried unanimously.

Mr. Woody moved that Dr. Jim Hamilton be named Professor Emeritus. Mr. Allman seconded the motion, and it carried unanimously.

Mr. Woody moved that Dr. Don Pfost be granted an extension of his leave of absence. Mr. Schell seconded the motion, and it carried unanimously.

STATEMENT ON CAMP LAB SCHOOL

Mr. Forsyth moved that the statement on vacating Camp Lab School as agreed to during the April 4 telephone conference call be ratified. Mr. Allman and Mr. Wood seconded the motion, and it carried unanimously.

UPDATE ON LIABILITY INSURANCE

Vice Chancellor Carter told the trustees that a new policy with Jefferson Insurance Company of New York provides liability coverage in the amount of $1,000,000 per person per occurrence with a deductible of $100,000 which coincides with the state tort claims and that the new policy covers all University employees and Board members. This policy was negotiated by the State Insurance Department working with the Association of Insurance Agents.

EXPRESSIONS OF APPRECIATION

Mr. Martin thanked the group for allowing him to be present and offered his help in any way need.

Dr. Hyde thanked Mr. Martin for coming to visit.

ADJOURNMENT

With no further business to be transacted, Mr. Schell moved that the meeting be adjourned. Mr. Allman seconded the motion, and it carried unanimously.

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Chairman, Board of Trustees

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Secretary, Board of Trustees