The Board of Trustees of Western Carolina University met in regular session on December 4, 1987, at 2:00 p.m. in the Board Room of the Robinson Administration Building. Chairman Wallace N. Hyde presided.

ATTENDANCE

The following members of the Board were present: Mrs. Allen, Mr. Allman, Mr. Buckner, Mr. Cooper, Mr. Coward, Mr. Edwards, Mr. Forsyth, Mr. Hennessee, Dr. Hyde, Mr. Schell, Mrs. Strum, Mr. Wood, and Mr. Woody.

Others present included: Chancellor Coulter; Vice Chancellors Carter, Dooley, Stillion, and Wakeley; Dr. Dowell, Assistant to the Chancellor; Mr. Kucharski, Legal Counsel; Mr. Ramsey, Assistant to the Chancellor for WCU Programs in Asheville; Mr. Reed, Director of Public Information; Dr. Wanless, Director of Athletics; Mr. Wood, Director of Institutional Studies and Planning; Mr. Wooten, Assistant Vice Chancellor for Business Affairs; and Mrs. Shuler, Administrative Assistant to the Chancellor. Also present were Ms. Carole Wood and Dr. Shapiro, who were to make a presentation on the TV Talk Show activities.

SWEARING-IN CEREMONY

The oath of office was administered to Mr. Buckner, student trustee, and Mr. Cooper, reappointed by the Board of Governors, by Mrs. Shuler, a Notary Public.

CALL TO ORDER

Chairman Hyde called the meeting to order at 2:10 p.m.

INTRODUCTIONS

Vice Chancellor Stillion introduced Mr. Buckner, President of the Student Government Association, and Chairman Hyde welcomed Mr. Buckner to the Board.

APPROVAL OF MINUTES

The draft minutes were corrected to reflect the following appointments to the Endowment Board of Trustees:

Upon motion by Mr. Woody, seconded by Mr. Forsyth, the minutes were then approved as corrected.

REPORT OF THE BUSINESS AFFAIRS COMMITTEE

1. Establishment of Campus Law Enforcement Agency

Mr. Schell, Chairman of the Committee, asked Dr. Carter to discuss with the trustees the establishment of a Campus Law Enforcement Agency. Dr. Carter explained that legislation from the 1987 General Assembly altered jurisdiction of campus police operations by permitting their designation as municipal police forces rather than company police. He outlined the expanded duties of a municipal police force. Mr. Schell offered the Committee's recommendation for this approval. Upon motion by Mr. Woody, seconded by Mrs. Allen, the following resolution was unanimously adopted:

TO ESTABLISH CAMPUS LAW ENFORCEMENT AGENCY

WHEREAS, the General Assembly of North Carolina amended Chapter 116 of the General Statutes by adding G.S. 116-40.5 and thereby allowing the Board of Trustees of any constituent institution of The University of North Carolina to establish a campus law enforcement agency and employ campus police officers; and

WHEREAS, the Board of Trustees of Western Carolina University desires to exercise the authority given to it by G.S. 116-40.5;

THEREFORE, BE IT RESOLVED that there is hereby established a campus law enforcement agency at Western Carolina University to become operational as soon as practicable. The agency shall be known as the "Western Carolina University Department of Public Safety." It shall be managed by a director who shall report to the Chancellor or his designee. The Chancellor or his designee shall be considered the agency "head" for purposes of G.S. 160A-288, entitled "Cooperation between law-enforcement agencies." The Chancellor or his designee is hereby empowered to employ the director and all other campus police officers. The officers shall have the jurisdiction and powers provided and the duties required by existing law and any amendments thereto. While the University currently does not desire to expand its jurisdiction by entering a joint agreement with local law enforcement authorities as allowed by G.S. 116-40.5, in the event that the Chancellor wishes to explore the feasibility of such an agreement, he is hereby empowered to enter into appropriate discussions with the governing board and the Sheriff of Jackson County. No joint agreement shall become effective, however, unless and until it is adopted and executed by the Board of Trustees.

2. Endorsement of Duke Power Purchase

Mr. Schell and Dr. Carter discussed with the trustees the request by Nantahala Power and Light Company for an endorsement of Duke Power's purchase of Nantahala. Following the discussion and upon motion by Mr. Schell, seconded by Mr. Wood, the following resolution was unanimously adopted:

The Board of Trustees of Western Carolina University does hereby endorse Duke Power's purchase of Nantahala Power and Light Company and asks the North Carolina Utilities Commission, the South Carolina Public Service Commission, and the Federal Energy Regulatory Commission to grant prompt approval of the agreement. In addition, this Board asks the Federal Energy Regulatory Commission to accept for filing the interconnection agreement between Duke Power and Nantahala Power and Light Company.

INFORMATION REPORTS

1. Scoreboard

Dr. Wanless reported that efforts are underway to upgrade the scoreboard in Whitmire Stadium. Advertising would be sold, and it is anticipated that the proposed three-line message scoreboard and its installation would cost approximately $200,000.

2. Audit of University Book and Supply Store

Dr. Carter told the trustees that the recently-completed audit finds the Book and Supply Store in good shape, with gross earnings up 7.5 percent and sales up 8.2 percent. Debt on the building stands at $179,000.

3. Bid Results

Dr. Carter reported that exceptionally good bids were received on the Hoey-McKee-Stillwell renovation project and the warehouse. It was possible to award all alternates on the Hoey-McKee-Stillwell project.

4.Bid Opening for NCCAT

There will be two bid openings on the NCCAT project, one on December 10 for electrical, mechanical, etc., contractors and one on December 17 for general contractors.

5. Financial Reports

Dr. Carter and Mr. Wooten presented the financial report for fiscal year 1986-87, providing information on current revenues, current expenditures, and a comparison of 1986-87 to 1985-86.

CHANCELLOR COULTER'S COMMENTS

Dr. Coulter attended the AASCU annual meeting in November at which time WCU was recognized as one of the four best institutions in the nation in its emphasis on improvement in teaching. The film used at the AASCU meeting was shown.

Dr. Coulter announced that the new members of the Board of Governors would visit the campus on December 11.

Dr. Coulter informed the trustees of the research grant of $370,000 just received to support an Honors Institute for PreCollege Teachers in Science and Mathematics.

TV TALK SHOW PRESENTATION

Mr. Reed summarized the development of the TV Talk Show project since 1984, telling the trustees that there had been 105 appearances on 38 stations in five states. He then introduced Mrs. Wood, who described the process used to arrange these appearances. Mr. Reed then introduced Dr. Shapiro, who told the trustees of his work with stutterers and showed a portion of a tape which had been used on one of the TV programs. There was a general discussion of the speech and hearing program and its outreach activities.

EXECUTIVE SESSION Open Meetings Law

Mr. Coward moved that the Board go into executive session to consider the report of the Personnel Committee and such other items as it is entitled to consider under the provision of the Open Meetings Act. Mr. Wood seconded the motion, and it carried unanimously.

RESUMPTION OF REGULAR SESSION

The Board by consensus resumed the regular session of the meeting.

REPORT OF THE PERSONNEL COMMITTEE

Upon motion of Mr. Woody, seconded by Mr. Coward, the Board approved the offer of reappointment to seven second-year faculty members. (List on file.)

Upon motion by Mr. Woody, seconded by Mr. Wood, the Board approved the notice of non-reappointment to one second-year faculty member. (List on file.)

Upon motion by Mr. Woody, seconded by Mr. Forsyth, the Board approved the appointment of two new faculty members. (List on file.)

Upon motion by Mr. Woody, seconded by Mr. Schell, the Board approved the appointment of three new staff members. (List on file.)

Upon motion by Mr. Woody, seconded by Mr. Schell, the Board approved the following resolution:

WHEREAS, the Board of Trustees on May 7, 1981, approved a statement of policy on annual and sick leave for EPA employees on 12-months contracts, a copy of which is attached hereto, and

WHEREAS, the Board of Trustees desires to amend its statement of policy,

BE IT RESOLVED that the policy is hereby amended as follows:

1. Paragraph A l, entitled "Annual Leave-Incumbent Employees" and paragraph A 2, entitled "Annual Leave-Employees hired after February 13, 1981," are amended to apply only to EPA employees covered by the "Employment Policies for University Employees Exempt from the State Personnel Act" ("Employment Policies"). The remaining portions of the statement of policy shall apply to all EPA employees, whether covered or not covered by the Employment Policies.

2. EPA employees whose base employment is not in a covered position, who are neither temporary employees nor senior administrative officers, and who are full-time twelve-month employees shall earn twenty days of vacation leave per year if they have less than fifteen years of aggregate service, twenty-three days of vacation leave per year if they have fifteen but less than twenty years of aggregate service, and twenty-six days per year thereafter. Part-time employees shall be eligible for annual leave on a pro rata basis.

3. All EPA personnel on 12-month appointments shall earn the same amount of sick leave now and in the future as employees subject to the State Personnel Act. Sick leave may be taken in increments of fifteen (15) minutesor more.

4. This resolution is effective January 1, 1988.

Upon motion by Mr. Woody, seconded by Mr. Coward, the Board approved the following vacation leave schedule:

Vacation Leave Schedule for EPA Employees Covered by the Employment Policies for University Employees Exempt from the State Personnel Act (the "Policies")

1. Employees hired before February 13, 1981

All covered EPA personnel on a 12-month appointment with less than 15 years of aggregate full-time service shall be eligible or 20 working days (1-2/3 days per month) of vacation leave. This is a continuation of the principles contained in a previous leave policy in effect since June 5, 1975.

Employees in a covered position with 15 or more years of aggregate full-time service shall be eligible for vacation leave as set forth in the table below.

2. Employees hired after February 13, 1981

All permanent covered EPA employees shall earn entitlement to vacation paid leave in accordance with the following schedule, which is stated in terms of regular full- time employment.

3. Part-time employees shall be eligible for annual leave on a pro rata basis.

*As defined in Executive Memorandum 86-79, which shall fully apply to this schedule.

Upon motion by Mr. Woody, seconded by Mr. Forsyth, Dr. J. C. Alexander was appointed Associate Dean of the School of Arts and Sciences.

Upon motion by Mr. Woody, seconded by Mrs. Allen, Tammy G. Haskett was appointed Coordinator of Non-Credit Programs.

Upon motion by Mr. Woody, seconded by Mr. Allman, Mr. Herbert Krusen was appointed Interim Head Basketball Coach until the end of the current season. A committee will be appointed to conduct a search for a Head Coach.

RESOLUTION OF APPRECIATION

Mr. Wood moved that Chancellor Coulter and Mr. Reed draft an appropriate letter and resolution for Coach Cottrell. Mr. Schell seconded the motion, and it carried unanimously.

APPOINTMENT OF OFFICIAL DELEGATION

Upon motion by Mr. Schell, seconded by Mr. Forsyth, the Board approved the following resolution:

WHEREAS, Western Carolina University is currently a party to several agreements with other universities in both the Peoples' Republic of China and Thailand;

WHEREAS, Western Carolina University believes it has greatly benefitted from these agreements and desires to expand and improve its relationships with universities and agencies in China, Hong Kong, and Thailand;

WHEREAS, the Guangdong Land Reclamation Corporation, GuangdongProvince, Peoples' Republic of China, desires to meet with officials from Western Carolina University in order to complete negotiations and finalize a proposed agreement regarding economic and educational cooperation;

WHEREAS, the Ministry of Education, Bangkok, Thailand, desires to meet with officials from Western Carolina University in order to complete negotiations and finalize a proposed agreement concerning a major training and curriculum development project with the thirty-six (36) college United College system;

WHEREAS, Yunnan University desires to meet with officials from Western Carolina University in order to discuss existing and possible future projects concerning economic and educational cooperation;

WHEREAS, Western Carolina University desires to conduct other meetings as possible with a variety of university, business, and government officials from the Peoples' Republic of China, Thailand, and Hong Kong in order to explore, discuss, and evaluate the possibility of entering additional agreements in each country as well as negotiate additional agreements as appropriate;

WHEREAS, in order to accomplish the goals set out above it is necessary for an official delegation from the Board of Trustees of Western Carolina University to travel to the Peoples' Republic ofChina, Hong Kong, and Thailand with the Chancellor of the University, the Director of International Instructional Programs of the University, and the Dean of the Graduate School for the purpose of carrying out any and all necessary duties, including participating in negotiations, discussions, and meetings, in order to accomplish the University's goals as described above;

NOW, THEREFORE, BE IT RESOLVED that the Board of Trustees of Western Carolina University hereby appoints an official delegation to make an official visit to the Peoples' Republic of China, Thailand, and Hong Kong for the purpose of accomplishing the goals set out herein. The itinerary shall be established by the Chancellor in cooperation with officials from China, Thailand, and Hong Kong. The visit shall begin on or about the last week of January, 1988. The delegation shall include the following members of the Board: Dr. Wallace N. Hyde, Chairman; Mr. Stephen W. Woody, Vice Chairman; Mrs. Deborah B. Strum, Secretary; Mr. James A. Cooper; Mr. Orville D. Coward; and Mr. John Q. Schell. Each delegate shall be responsible for his or her own travel expenses since the University is unable to pay for such expenses. The delegation shall report the results of its visit to the full Board at its meeting next following the visit.

APPOINTMENT OF DRUG POLICY COMMITTEE

Chairman Hyde appointed the following committee to develop a campus drug policy: Mr. Wood, chair; Mrs. Allen; and Mr. Schell. He asked that Vice Chancellors Stillion and Wakeley serve as resource persons to the committee.

ADJOURNMENT

With no further business to be conducted, Mr. Hennessee moved that the meeting be adjourned. Mrs. Allen seconded the motion, and it carried unanimously.