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REGULAR MEETING OF THE BOARD OF TRUSTEES OF WESTERN CAROLINA UNIVERSITY BOARD ROOM,
UNIVERSITY ADMINISTRATION BUILDING
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The Board of Trustees of Western Carolina University met in regular session on September 11, 1985, at 1:45 p.m. in the Board Room of the Robinson Administration Building. Chairman Wallace N. Hyde presided. ATTENDANCE The following members of the Board were present: Mr. Cooper, Mr. Coward, Mr. Edwards, Mr. Forsyth, Mr. Hennessee, Dr. Hyde, Mr. McGinn, Mr. Schell, Mr. Watson, Mr. Wilson, Mr. Woody, and Mr. Woody. Others present included: Chancellor Coulter; Vice Chancellors Carter, Dooley, and Phillips; Dr. Dowell, Assistant to the Chancellor; Mr. Reed, Director of Public Information; Mr. Kucharski, Legal Counsel; and Mrs. Shuler, Administrative Assistant to the Chancellor. SWEARING-IN CEREMONY Judge Danny E. Davis conducted the swearing-in ceremony for new and reappointed Trustees: Mr. Coward, Mr. Forsyth, Mr. Hennessee, Dr. Hyde, Mr. Schell, and Mr. Woody. Mrs. Coulter and wives of several of the Trustees joined the group for the swearing-in ceremony. Appreciation was expressed to Judge Davis for his assistance. INTRODUCTION OF NEW TRUSTEES Dr. Hyde introduced the new Trustees: Mr. Orville Coward, an attorney from Sylva; Mr. William Forsyth, a banker from Murphy; and Mr. Jack Hennessee, associated with timber interests in Sylva. ELECTION OF BOARD OFFICERS Chancellor Coulter assumed the chair for the purpose of electing a new chairman of the Board. Mr. McGinn nominated Dr. Hyde, and Mr. Watson and Mr. Edwards seconded the motion. Mr. Watson then moved that Dr. Hyde be elected by acclamation, and Mr. Edwards seconded the motion. Dr. Hyde was declared Chairman and expressed his appreciation for the confidence placed in him. Mr. Coward nominated Mr. Hennessee for Vice Chairman, and Mr. Cooper seconded the motion. There were no other nominations, and Mr. Hennessee was elected. Mr. Schell nominated Mr. Woody for Secretary. Mr. McGinn seconded the motion and, with no other nominations being made, Mr. Woody was elected. APPOINTMENT OF COMMITTEES FOR 1985-86 Chairman Hyde announced the following committee appointments: EXECUTIVE PERSONNEL Dr. Hyde,
Chairman PERSONNEL Mr. Watson,
Chairman ACADEMIC AFFAIRS Mr. Edwards,
Chairman PROPERTY AND BUILDINGS Mr. McGinn,
Chairman BUSINESS AFFAIRS Mr. Schell,
Chairman STUDENT AFFAIRS Mr. Cooper,
Chairman PAUL A. REID SERVICE AWARDS Mr. Coward ENDOWMENT FUND BOARD OF TRUSTEES Mr. Hennessee
(term ending 6-30-86) RECESS FOR COMMITTEE MEETINGS Chairman Hyde declared a recess so that the Personnel Committee and the Property and Buildings Committee could hold short meetings. CALL TO ORDER Chairman Hyde called the regular session to order at 2:55 p.m. ATTENDANCE In addition to those listed above, the following persons were present: Trustee Davis; Vice Chancellor Stillion; Dr. Alexander, Faculty Representative to the Board; Ms. Goble, Alumni Representative to the Board; Mr. Creech, Director of Academic Services; Mr. Ramsey, Assistant to the Chancellor for WCU Programs in Asheville; and Dr. Woosley, Self-Study Director. APPROVAL OF MINUTES Mr. McGinn moved that the minutes of the May 9, 1985, meeting be approved as distributed. Mr. Schell seconded the motion, and it carried unanimously. AUTHORITY TO MODIFY MINUTES OF PREVIOUS MEETING The need to modify a portion of the minutes of the May 10, 1984, meeting was explained. Mr. Watson moved that the minutes be modified to include the entire text of a resolution relating to discontinuation of a student fee, Mr. Woody seconded the motion, and it carried unanimously. REPORT OF PROPERTY AND BUILDINGS COMMITTEE Mr. McGinn asked Dr. Carter to present the Committee's report on the following items: Interviews of Architects Two projects have recently been awarded advance planning funds to engage architects to proceed with design work, thus putting these projects in priority status for future funding by the Board of Governors. These projects are: construction of a new warehouse near the physical plant offices on Old 107, $1.8 million; and renovation of Stillwell-McKee-Hoey Buildings, $6.1 million. A total of 42 architects was invited to make submissions on one or both of the projects, and 22 firms responded. The Property and Buildings Committee has screened the submissions and recommends that the following six firms be interviewed:
Mr. McGinn moved that these six firms be invited for an interview, Mr. Hennessee seconded the motion, and it carried. Mr. Edwards then moved that the firm of Foy and Lee be added to the list for interviews, and Mr. McGinn seconded the motion. The vote was 10 yes, 2 no, and the motion carried. Mr. Schell asked that the minutes reflect his abstention from voting on these two motions. Mr. Wood then moved that the firm of Six Associates be added to the list for interviews, and Mr. Woody seconded the motion. The vote was 11 yes, I no, and the motion carried. Mr. Schell again abstained from voting. Adoption of Campus Master Plan Copies of the proposed master plan had been mailed to the Trustees, and Dr. Carter summarized for the group the process used in developing the plan and the salient features included in the plan. Following discussion, Mr. McGinn moved that the plan be adopted, Mr. Forsyth seconded the motion, and it carried unanimously. (A copy of the plan is on file with minutes material.) Appointment of Designers for Utility Projects Dr. Carter told the trustees of two projects for which funds have recently become available: the final phase of upgrading and standardizing the electrical distribution system, approximately $850,000; the renovation of underground steam lines of the campus, $464,100. Work needs to be accomplished by next spring on these projects. The Property and Buildings Committee has discussed these projects and recommends that Olsen Associates, of Raleigh, be appointed as the designer. This firm has handled the earlier phases of these projects and is familiar with the work required. Mr. McGinn moved that Olsen Associates be appointed for these projects, Mr. Hennessee seconded the motion, and it carried unanimously. APPOINTMENT OF DIRECTORS FOR FOUNDATION BOARD Vice Chancellor Dooley presented the names of Elsie Brown and Turner Rogers to fill vacancies on the Development Foundation Board, with the name of Jay Kneedler as an alternate. Mr. Coward moved that appointments be offered to these persons, Mr. Forsyth seconded the motion, and it carried unanimously. APPROVAL OF FEE SCHEDULE FOR 1986-87 Vice Chancellor Carter presented the proposed fee schedule for the year 1986-87, asking that the following fees be increased:
For the 1986 Summer School, it was recommended that the following increases be adopted:
Following discussion Mr. Schell moved that the proposed fees be approved, Mr. Wilson seconded the motion, and it carried unanimously. (A complete listing of all fees for 1986-87 is on file with minutes material.) REPORT ON ENROLLMENT Mr. Creech discussed with the Trustees the fall enrollment statistics, indicating that there is a decrease in undergraduate enrollment, specifically the freshman class; that graduate, transfer, and part-time enrollments have increased; that minority enrollment is about the same as a year ago. Mr. Creech outlined recruiting activities that are taking place and mentioned the role that faculty members are playing in recruitment, such as demonstrations, etc., in the high schools. COMMENTS FROM CHANCELLOR COULTER Self-Study Chancellor Coulter introduced Dr. Woosley, Director of the Self-Study, who presented to the Trustees copies of the draft self-study report. The Steering Committee continues to work on the report, and great care has been taken to ensure that the study has been conducted in accordance with SACS standards. Dr. Woosley announced that the reaffirmation committee visit has been scheduled for March 23-26. Plaque Listing Trustees Chancellor Coulter called attention to the plaque which was recently mounted on the Board Room wall and which contains the names of all Trustees who have served the institution since its founding. Budget Appropriations Good appropriations were received from the General Assembly for the entire University system. There was a ten percent increase in salary funds, and a considerable amount of program support was received. New Degree Programs The Natural Resources Management degree program is now in place with the appointment of Dr. Kolenbrander as Director. The Master's in Project Management degree program will enroll its first students in the fall of 1986. Accreditation The Manufacturing Engineering Technology program has received accreditation from ABET. Summer Programs Two successful summer programs have been held--Summer Ventures in Science and Mathematics and the Rural Education program. These new activities were funded by the General Assembly and are directed toward high school students. The Rural Education Program is held in collaboration with East Carolina University. Micronet Project The Micronet Project was submitted to AASCU for entry into the Mitau Award program and was chosen as a runner-up. There were approximately 75 entries from which a national winner and six runners-up were selected. Whitmire Farm Mr. E. J. Whitmire has offered the use of his farm in Cherokee County for the Natural Resources Management program. Hyde Challenge Gift The University has met the challenge issued by Dr. Hyde last year for the gift to the athletics scholarship fund. Center for the Advancement of Teaching The Board of Governors will appoint a Board of Trustees for the Center to develop and supervise its activities. The Planning Committee has held its final meeting and submitted its final report. The Center Board of Trustees will be closely allied to this Board. Activities to Improve Quality of Teaching A consortium has been formed with Georgia College and the University of North Florida to upgrade teaching effectiveness. Incentive awards have been announced: two prizes of $10,000 from non-state funds will be awarded to programs of excellence on a periodic basis. One award will go to an academic department; the other will go to an auxiliary service. Each dean has been given additional travel funds from nonstate monies for trips of an extraordinary nature. Search for Graduate Dean This search is now in its final stages. Work within the Graduate School is being restructed in order to have two professional people in that area. The Graduate Dean will be responsible for development of programs, recruitment of students, and improvement of graduate courses and faculty. The Associate Dean will assist faculty members with grant activities. There has been good success this year in getting grants in relation to the number of proposals submitted, and this area is to receive more emphasis in the future. Appointment of New University Committees Three new committees have been appointed: one on Role and Mission of the University, one on International Involvement, and one on Summer Sessions. The Role and Mission Committee will work to develop a more accurate statement of the institution's role and mission. Each department will then take the revised statement and work to develop its own statement. The Task Force on International Involvement will review the entire program of international activities and make recommendations for continued efforts in this area. The Summer Sessions Committee will develop an entirely new approach to summer programs and activities and bring new students to campus during the summer. International Activities Yunnan University - Contacts are being made to enter into economic and cultural developments. Swaziland College of Technology - Dr. Coulter has just returned from Swaziland where a team of four persons spent several days working to establish a program of upgrading and developing certain vocational areas such as management, auto mechanics, and commercial secretarial training. Antique Car Tour A tour of antique cars will visit the campus on September 19. EXECUTIVE SESSION Open Meeting Act Mr. Watson moved that the Board now convene in Executive Session for the purpose of hearing and considering the report of the Personnel Committee, the report on pending litigation, the report on the land acquisition program, as well as consider any other matters it is entitled to consider in Executive Session under the provisions of the Open Meetings Law. The motion was seconded and approved, and Dr. Hyde declared a five-minute recess before the Executive Session. RESUMPTION OF REGULAR SESSION Mr. Watson moved that the Executive Session recess and that the Board reconvene immediately in open session. Mr. Schell seconded the motion, and it carried unanimously. REPORT OF THE PERSONNEL COMMITTEE Mr. Watson moved that the nine administrative appointments as discussed in Executive Session be approved. Mr. Woody seconded the motion, and it carried unanimously. Mr. Watson moved that two athletics appointments as discussed in Executive Session be approved. Mr. Woody seconded the motion, and it carried unanimously. Mr. Watson moved that 24 faculty appointments as discussed in Executive Session be approved, Mr. Schell seconded the motion, and it carried unanimously. Mr. Watson moved that four new adjunct faculty appointments as discussed in Executive Session be approved. Mr. Schell seconded the motion, and it carried unanimously. Mr. Watson moved that two EPA personnel appointments be approved. Mr. Woody seconded the motion, and it carried unanimously. Mr. Watson moved that a leave of absence as discussed in Executive Session be approved. Mr. Woody seconded the motion, and it carried unanimously. Mr. Watson moved that the Board recognize as exchange professors the list as discussed in Executive Session. Mr. Schell seconded the motion, and it carried unanimously. Mr. Watson moved that a staff appointment, an adjunct faculty appointment, and a leave of absence as listed in an addendum and as discussed in Executive Session be approved. Mr. Woody seconded the motion, and it carried unanimously. PRESENTATION OF GIFT Mr. Watson, on behalf of the Board, presented a gift to Dr. Hyde and Mrs. Hyde in commemoration of their recent marriage. ADJOURNMENT With no further business to be discussed, the Board adjourned and went on a tour of the Regional Activity Center, accompanied by Mr. Stewart, the Director. __________________________ __________________________ |
