The Board of Trustees of Western Carolina University met in regular session on May 9, 1985, at 10:00 a.m. in the Board Room of the Robinson Administration Building. Chairman Wallace N. Hyde presided.

ATTENDANCE

The following members of the Board were present: Mr. Davis, Mr. Edwards, Dr. Hyde, Mr. McGinn, Mr. Schell, Mr. Sossomon, Mr. Watson, Mr. Wilson, and Mr. Woody.

Others present included: Chancellor Coulter; Vice Chancellors Carter, Dooley, Stillion, and Stoltz; Dr. Dowell, Assistant to the Chancellor; Dr. Alexander, Chairman of the Faculty; Dr. Brown, Alumni Representative to the Board; Mr. Kucharski, Legal Counsel; Mr. Reed, Director of Public Information; Mr. Wood, Director of Institutional Studies and Planning; Dr. Woosley, Chairman of the Self-Study Steering Committee; and Mrs. Shuler, Administrative Assistant to the Chancellor.

CALL TO ORDER AND INTRODUCTIONS

Chairman Hyde called the meeting to order, and Dr. Stillion introduced Mr. Todd Davis, newly elected President of the Student Government Association and ex officio member of the Board of Trustees. Mr. Davis had taken the oath of office just prior to the call to order.

APPROVAL OF MINUTES

Chancellor Coulter noted the need for a correction of the draft minutes, and Mr. Sossomon then moved that the minutes as corrected be approved. Mr. McGinn seconded the motion, and it carried unanimously.

REPORT OF THE PROPERTY AND BUILDINGS COMMITTEE

Mr. McGinn, Chairman of the Committee, asked Dr. Carter to present the item from the Committee. Dr. Carter discussed with the trustees the report received from the State Property Office about the practice of selling water to off-campus customers and asked that a resolution regulating this practice be adopted. Upon motion by Mr. McGinn, seconded by Mr. Woody, the following resolution was passed unanimously:

WHEREAS, the water treatment plant at Western Carolina University has been developed at State expense to serve the needs of the University;

WHEREAS, the University has an obligation to utilize and protect its water supply so that existing and future needs can be satisfied;

WHEREAS, unexpected problems or future growth may jeopardize the University's ability to meet its own water needs and the needs of new customers;

WHEREAS, the University has been instructed by the General Administration of The University of North Carolina and by the North Carolina Department of Administration that it should not expand its sales of water by adding new customers;

WHEREAS, the University is not a public utility and does not believe it is in the best interest of the State or the University to add new customers to its existing water distribution system;

BE IT RESOLVED AND REAFFIRMED, that the sale of treated water by Western Carolina University will be limited to the properties and purposes being served on the present date.

MODIFICATION OF AGENDA

Chancellor Coulter asked that the agenda be modified to include a report on intercollegiate athletics. The Board concurred.

APPROVAL OF SPRING GRADUATION LIST

Upon motion by Mr. McGinn, seconded by Mr. Schell, the Board approved the list of graduates for the spring Commencement subject to their meeting all requirements of the University and also authorized the administration to award degrees at the summer Commencement to those students meeting the requirements.

ELECTION OF DIRECTORS FOR WCU DEVELOPMENT FOUNDATION

Vice Chancellor Dooley presented the proposed names for election to the Board of Directors of the Development Foundation: Mr. Edwin Allman, Mr. Reg Moody, Mr. Bill Petterson, Mr. Don Gladieux, and Mr. Orville Coward. He further proposed that Mrs. Emeline Flintom Foster be named to the unexpired term of Mr. C. W. Flintom, who had died, and that Mr. James Hooper be named as an alternate in the event that one was needed. Following discussion and upon motion by Mr. Watson, seconded by Mr. Woody, Dr. Dooley was authorized to contact the above-named individuals for service on the Board of Directors of the WCU Development Foundation.

REPORT ON INTERCOLLEGIATE ATHLETICS

Mr. Waters, Director of Athletics, joined the meeting at this point and discussed with the trustees the necessity to add sports for women in order to meet the minimum requirements of the NCAA. Mr. Waters recommended that three sports be discontinued: slow-pitch softball for women (slow pitch is not an NCAA sport), soccer and rifle for men; and that three sports be added for women: tennis, indoor track, and outdoor track. These changes would leave eight sports for men and bring the total for women up to six.

Following discussion, Mr. Wilson moved that the modifications be approved, Mr. McGinn seconded the motion, and it carried unanimously.

COMMENTS BY CHANCELLOR COULTER

Chancellor Coulter, assisted by various administrators, informed the trustees of the following matters. (Mr. Rob Edwards, outgoing student trustee, joined the meeting at this point.)

1. Center for the Advancement of Teaching

Dr. Stoltz informed the trustees that the planning work for the Center is going ahead very rapidly. The full planning committee met on this campus yesterday to review activities to date and look at possible sites for the Center. Invitations were sent to 100+ teachers to participate in summer programs and received 71 responses for 50 spaces; the committee is very pleased with that response. All programs for teachers in North Carolina have been reviewed and there is not anything similar to the proposed programs of the Center, which would probably serve 2000-2400 teachers each year. Dr. Dooley will be involved in obtaining private funds to help support the work of the Center.

Chancellor Coulter told the trustees of the discussion with the committee concerning the governance of such a center. Several models were presented by Dr. Stedman from General Administration; whatever model is chosen, it is apparent that the Chancellor will have to have a close relationship with the chief administrator of the Center.

The planning committee had expressed the desire that the Center be looked upon as a state-wide operation that could reach even beyond North Carolina.

2. Regional Activity Center

Dr. Carter told the trustees that the general contractor is slightly ahead of the schedule that was devised when the default action was rescinded. However, there is some dissension on the part of the electrical and mechanical contractors, and Dr. Carter will be meeting with the Attorney General's representative and the State Construction Office personnel to discuss remedies for this stand-off. The roofing subcontractor has filed bankruptcy under the provisions of Chapter 11, but a letter was received earlier today confirming that the bonding company has intervened and the roofing work will continue.

3. Self-Study

Dr. Woosley discussed with the trustees the process leading to the preparation of the final self-study report which will be presented to the Board at its next meeting. In addition to the work by the committees involved in the study, there was a University-wide review of the draft reports with comments solicited from anyone who wished to participate.

Chancellor Coulter told the trustees that many recommendations contained within the report are already being addressed. Special funding has been provided for travel purposes, and the issue of clerical support is being addressed.

4. Board of Governors' Committee on Intercollegiate Athletics

Chancellor Coulter informed the trustees that athletic directors will meet with the committee on May 10, and faculty chairs will meet with the group on May 15. Dr. J. C. Alexander of Western has been invited to address the committee.

Western had already started a study of its programs before the Board of Governors began its study and had also done a study of its housing policies. A report has just been submitted to General Administration on the housing policies for their use in responding to inquiries made by members of the General Assembly.

Chancellor Coulter will attend the special NCAA meeting in June which has been called to address a number of items directed toward governance of athletics programs. He will be accompanied by Mr. Waters and Dean Chambers, who is Western's faculty representative to the Southern Conference.

5. Appreciation to Mr. Rob Edwards

Chancellor Coulter expressed the University's appreciation to Mr. Rob Edwards for his efforts as President of the Student Government Association and as a trustee.

6. Yunnan University

The President of Yunnan University in China will arrive in Cullowhee this afternoon and will be here for a week. He will participate in the Commencement Exercises.

7. Vice Chancellor Stoltz

This meeting will be the last one for Vice Chancellor Stoltz for some time. He is going to Africa (Swaziland) as a Chief of Party for the Agency for International Development.

8. Budget Requests

The continuation budget and change budget committees of both houses in the General Assembly are, at this time, proceeding from Governor Hunt's recommendations rather than Governor Martin's. It is our understanding that the committees will make adjustments as they go along with the process. It is expected that there will be an appropriation for salary increases, but the entire budget picture is still uncertain at this time. However, it appears that Western will not be affected adversely.

9. Enrollment

The projections indicate that enrollment may be down next fall, and this situation is causing us some concern. There are two problems to be faced: we either have to increase the percentage of actual enrollment to the number of inquiries received, or we have to look for other sources of enrollment (non-traditional students, community college transfers, etc.).

10. Tellefsen Appeal

The Board of Trustees heard Mr. Tellefsen's appeal in April and denied it. He will now appeal to the Board of Governors, and we have had a request for a full transcript of the proceedings to be sent to General Administration.

11. Chancellor's Appreciation

Chancellor Coulter expressed his thanks for all the trustees have done to make this year a good one for him. He commented particularly about the inauguration and looks forward to future activities.

COMMENTS BY CHAIRMAN HYDE

Dr. Hyde responded that this has been a good year and that few could have predicted that it would go so smoothly. He looks forward to working with Chancellor Coulter during the coming year.

Dr. Hyde then added the Board's appreciation to Rob Edwards for his great work on the Board this year.

Dr. Hyde also noted that Dr. "Mace" Brown will be vacating the post of alumni representative to the Board and thanked him for his contributions.

EXECUTIVE SESSION Open Meetings Law

Mr. Watson moved that this Board now convene in Executive Session for the purpose of receiving the report of the Personnel Committee, considering the Athletics personnel report, and to consider any other matter that it is proper to consider in Executive Session under the North Carolina Open Meetings Law. Mr. Sossomon seconded the motion, and it was approved unanimously.

RESUMPTION OF OPEN SESSION

The Board reconvened in open session by general consensus.

REPORT OF THE PERSONNEL COMMITTEE

Mr. Watson moved that the administrative appointments as shown on the agenda and discussed in the executive session be approved. Mr. Woody seconded the motion, and it carried unanimously.

Mr. Watson moved that the Board approve the new faculty appointments as discussed in executive session. Mr. Wilson seconded the motion, and it carried unanimously.

Mr. Watson moved that the new staff appointments as discussed in executive session be approved. Mr. Schell seconded the motion, and it carried unanimously.

Mr. Watson moved that the title of Professor Emeritus be conferred upon eight individuals as discussed in the executive session. Mr. Woody seconded the motion, and it carried unanimously.

Mr. Watson moved that four leaves of absence as discussed in executive session be approved. Mr. Woody seconded the motion, and it carried unanimously.

ADJOURNMENT

With no further business to be transacted, Mr. Woody moved for adjournment, Mr. Schell seconded the motion, and it carried unanimously.