Western Carolina University - Office of the Chancellor

The Board of Trustees of Western Carolina University met in regular session on December 6, 1985, at 2:30 p.m. in the Board Room of the Robinson Administration Building. Chairman Wallace N. Hyde presided.

The following members of the Board were present: Mr. Coward, Mr. Davis, Mr. Edwards, Mr. Forsyth, Mr. Hennessee, Dr. Hyde, Mr. McGinn, Mr. Schell, Mr. Watson, Mr. Wilson, Mr. Wood, and Mr. Woody.

Others present included: Chancellor Coulter; Vice Chancellors Carter, Dooley, Phillips, and Stillion; Dr. Dowell, Assistant to the Chancellor; Dr. Alexander, Chairman of the Faculty; Mr. Ramsey, Assistant to the Chancellor for WCU Programs in Asheville; Mr. Reed, Director of Public Information; Mr. Wood, Director of Institutional Studies and Planning; Mr. Kucharski, Legal Counsel; Mr. Wooten, Controller; and Mrs. Shuler, Administrative Assistant to the Chancellor.

Mr. Hennessee moved that the minutes of the September 11, 1985, meeting be approved as distributed. Mr. Wood seconded the motion, and it carried unanimously.

Mr. Woody reported on the deliberations of the Regional Activity Center Committee, noting that an interim policy subject to refinement and changes had been considered. During the discussion that followed, Mr. Woody indicated that the University would apply for a "special services" permit and that appropriate liability insurance to cover the Center would be provided. Mr. Woody then said that the Committee recommends to the Board that this policy be adopted as stated, and he made a motion to that effect. Mr. Schell seconded the motion, and the following policy was adopted unanimously:

Possession, service, and consumption of alcoholic beverages in the Ramsey Regional Activity Center are subject to the following policies:

1. Alcoholic beverages may be served and consumed only in the Hospitality Suite (Rooms 1302-1305), Green Room (Room 1851), and Main Arena Floor (Room 1001), and only at banquets, receptions, and other special occasions.

2. Events at which alcoholic beverages are to be served and consumed must be scheduled through the Center Director and catered by the University's catering staff. The catering request must specify the type, amount, and times of service for alcoholic beverages to be offered.

3. Alcoholic beverages may be served only in conjunction with University-catered food service.

4. Alcoholic beverages may not be served at events that solicit attendance by persons under 21 years of age.

5. Alcoholic beverages to be consumed in the Center must be procured by the event sponsor and turned over to the university catering staff for service. Unused alcoholic beverages must be reclaimed by the event sponsor within 48 hours.

6. The University will provide food and beverage catering for functions sponsored by the University and its departments, by groups and organizations which come to the campus for an educational or public interest purpose, and by event promoters who require catering services in connection with an arena event. Functions that are not University-related, are not related to an arena event, and do not exceed the capacity of local restaurants will be directed to seek food and beverage service at restaurants in the Sylva-Cullowhee area.

7. Alcoholic beverage service will be limited to not more than one hour prior to or following a University-catered meal, reception, or other special occasion. Malt beverages and unfortified wines may be served with meals; spirituous liquors may not be served with meals. 8. At occasions where malt beverages or wines are served, waiters or waitresses will be required; where spirituous liquors are served, bartenders will be required. These service personnel will be provided by the University catering staff; the cost of their services will be charged to the sponsor. Set-ups, supplies, and usage fees, if any, will also be charged to the sponsor.

9. All policies and procedures determining the possession, consumption, and handling of alcoholic beverages in the Ramsey Regional Activity Center shall comply with North Carolina Alcoholic Beverage Control Commission Rules and General Statutes of North Carolina Chapter 18B. In addition, the service of alcoholic beverages in the Ramsey Center is specifically subject to the limitations and requirements of a Special Occasion Permit issued by the State ABC Commission for "convention center" facilities. These limitations and requirements include the following:

10. Any booking that entails service and consumption of alcoholic beverages requires approval in writing by the Vice Chancellor for Business Affairs.

Mr. McGinn reported that the Committee recommended that the playing surface of the football field be named for Bob Waters, and he moved the adopted of the following resolution:

In appreciation of the service of Bob Waters as Head Football Coach and Director of Athletics, and in recognition of his outstanding record of 104 victories as the coach of the Catamounts, establishing him among the top ten coaches in Division I-AA of the National Collegiate Athletic Association, the Board of Trustees of Western Carolina University hereby designates the playing surface of E. J. Whitmire Stadium as the BOB WATERS FIELD.

The Committee recommended and Mr. McGinn moved that the firm of Padgett & Freeman be appointed as architects for the Renovation of McKee-Hoey-Stillwell Buildings and that Danie A. Johnson be appointed as architect for the warehouse. Mr. Wilson seconded the motion, which carried. Mr. Schell and Mr. Edwards asked that they be recorded as abstaining from the vote.

Dr. Carter reported that three capital improvement projects are ready to be authorized: Energy Conservation in Harrill, $51,700; Energy Conservation in Cafeterias, $72,700; and Repair and Renovation of Helder Roof, $161,000. Upon motion by Mr. McGinn and duly seconded, the projects were authorized.

Dr. Carter apprised the Board of the progress being made on the building, indicating that the present schedule is for the work to be completed by the end of February with the punch list to be worked on during March. There is still a lot of work to be done but it is "do-able." He will be meeting with the monthly construction conference next week and will reinforce the need for adhering to this schedule.

Dr. Carter distributed a list of projects needed on the campus for which cost estimates are being obtained.

Dr. Coulter told the trustees of his trip to China to visit Yunnan University. The faculty exchange with Yunnan will be continued, and cultural exchanges will be initiated. Both universities are working on video tapes which will be exchanged, and it is anticipated that Yunnan University will establish an American Studies Center while Western will begin a Chinese Studies Center.

In the area of economic development, the Chinese are interested in technology, especially in tobacco processing. It is hoped that a Center for Economic Development modeled after CIML can be established in Yunnan Province, but such a center will not encourage any foreign trade competition. This is the first time a Chinese university has helped with economic development in that country.

Dr. Coulter told the Trustees of the development of a document which would have a systematic approach to reduction in force if financial exigency ever came about. This document will be presented to the Faculty Senate for a vote on December 9 and will be brought to this Board for approval at a later meeting.

The Board of Governors has now created a Board of Trustees for this Center which will be located on this campus and adopted a resolution giving the powers and duties of that Board. The Center Board will be responsible for securing the director and staff for the Center. Chancellor Coulter has talked with Dr. Sitterson, Chairman of the Center Board, and there is a desire for the two boards to work closely with each other. The Western board will have responsibility for selecting the site for the Center and appointing the architects, and it is hoped that this process can proceed rapidly.

A 1974 resolution of the Board calls for an annual audit of the book store records. That audit has now been completed showing all records in good order. The profits from last year used for scholarship support amounted to $35,000.

This report is mandated by State statutes and presents fairly the financial condition of the University. Dr. Carter and Mr. Wooten reviewed the report, using transparencies to emphasize pertinent materials. It was noted that the University's growth has doubled in the last ten years and that the overall scope of University funds is now in the $50 million range.

Dr. Carter also reported that the state auditor's report for the year ending June 30, 1984, has been received, and there are no significant discrepancies in that report.

Dr. Coulter attended the annual meeting of the American Association of State Colleges and Universities. The Micronet project submitted by Western was first runner-up in national competition for the Mitau Award.

A great deal of concern has surfaced about AIDS, and the General Administration is developing policies for all campuses to follow. A task force will be visiting all campuses. A local task force has been established at Western and will be meeting with the University-wide group in January. There are no cases on our campus at this point and few in the university system. The task force is trying to get an educational program in place for the total University community.

A support group for gay individuals has met the University's standards for recognition as an official student organization. These standards, applicable to all student groups, include having 15 members, a faculty sponsor, and a constitution. Dr. Stillion discussed with the trustees a statement developed by chief student affairs officers in the system and indicated that there has been little objection at this point on the campus. The group has not asked for student funding. Mr. Davis discussed the Student Government Association policies that are applicable to student organizations.

Chairman Hyde presented to Chancellor Coulter a replica of the official Chancellor's medallion. Dr. Coulter responded with a statement of his pleasure at working with this Board and his appreciation for all the Board members do for him.

Mr. Watson moved that this Board do now convene in Executive Session for the purpose of receiving the report of the Property and Buildings Committee and acting thereupon, and receiving and acting upon the report of the Personnel Committee, and also to give consideration to any litigation in which they now might be involved and to consider any other such action as we might be allowed to do under the laws of the State of North Carolina. Mr. Woody seconded the motion and it carried unanimously.

Mr. Watson moved that the Board now be recessed and immediately reconvene in open session. Mr. Schell seconded the motion and it passed unanimously.

Mr. McGinn moved that the Board approve those actions recorded in the Executive Session. Mr. Hennessee seconded the motion, and it carried unanimously.

Mr. Watson moved that the appointment of Dr. Anthony A. Hickey as Dean of Research and Graduate Studies be approved. Mr. Schell seconded the motion, and it carried unanimously.

Mr. Watson moved that Nancy T. Touchstone be appointed Assistant Professor in the Department of Home Economics. Mr. Schell seconded the motion, and it passed unanimously.

Mt. Watson moved that the staff appointments discussed in Executive Session be approved, Mr. Woody seconded the motion, and it carried unanimously.

Mr. Watson moved that the Adjunct Faculty appointments be approved, Mr. Woody seconded the motion, and it carried unanimously.

Mr. Watson moved that a leave of absence as discussed in Executive Session be granted to Dr. Eugene E. McDowell, Mr. Schell seconded the motion, and it carried unanimously.

Mr. Watson moved that reappointments of second-year faculty be approved, Mr. Woody seconded the motion, and it carried. Mr. Davis asked that he be recorded as abstaining from the vote.

ADJOURNMENT

With no further business to be transacted, the Board meeting adjourned.