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REGULAR MEETING OF THE BOARD OF TRUSTEES OF WESTERN CAROLINA UNIVERSITY

BOARD ROOM, UNIVERSITY ADMINISTRATION BUILDING
NOVEMBER 30, 1984

 

Board of Trustees of Western Carolina University met in regular session on November 30, 1984, at 2:00 p.m. in the Board Room of the Robinson Administration Building. Chairman Wallace N. Hyde presided.

ATTENDANCE

The following members of the Board were present: Mr. Cooper, Mr. Bobby Edwards, Mr. Rob Edwards, Dr. Hyde, Mr. Schell, Mr. Sossomon, Mr. Watson, Mr. Wilson, Mr. Wood, and Mr. Woody.

Others present included: Chancellor Coulter; Vice Chancellors Carter, Dooley, Stillion, and Stoltz; Dr. J. C. Alexander, Chairman of the Faculty; Dr. Brown, Alumni Representative to the Board; Ms. McDonald, Legal Counsel; Ms. McKinney, Coordinator of the SACS Self-Study; Ms. Perry, Director of the WCU Micronet Project; Mr. Ramsey, Assistant to the Chancellor for WCU Programs in Asheville; Mr. Reed, Director of Public Information; Dr. Woosley, Director of the SACS Self-Study; Mr. Wooten, Controller; and Mrs. Shuler, Administrative Assistant to the Chancellor.

CALL TO ORDER

Chairman Hyde called the meeting to order.

APPROVAL OF MINUTES

Mr. Woody moved that the minutes of the September 6, 1984, meeting be approved as distributed. Mr. Wilson seconded the motion and it carried.

AMENDMENT TO EPA PERSONNEL POLICIES

Ms. McDonald presented an amendment to the EPA Personnel Policies. Upon motion of Mr. Schell, seconded by Mr. Wood, the following resolution was adopted:

WHEREAS, Chapter 1019 of the Session Laws of the 1983 General Assembly (Regular Session 1984) repeals those provisions of State law requiring State employees generally to retire at age 70; and

WHEREAS, Chapter 1019 authorizes the continuation of the policy of retirement at age 70 for certain University employees until July 1, 1998, by resolution of the Board of Governors; and

WHEREAS, the Board of Governors has on September 14, 1984, approved the following action; and

WHEREAS, the Board of Trustees of Western Carolina University believes it is in the best interest of the University that provision for such retirement be retained;

NOW, THEREFORE, BE IT RESOLVED, that the Board of Trustees of Western Carolina University amends, effective this date, Section VIII.D of "Employment Policies for University Employees Exempt from the State Personnel Act" as adopted by the Board on May 7, 1981, to read as follows:

D. Retirement

Employees in covered positions shall be retired automatically, without notice, on July I coincident with or next following their seventieth birthday, unless continued in service beyond that date upon recommendation of the Chancellor and approval of the Board of Trustees, or, in the University General Administration, upon recommendation of the President and approval of the Board of Governors, and provided that such continuation of employment may be accomplished only through a term appointment or a series of term appointments, with no appointment to exceed one year in duration.

AMENDMENT TO TRAFFIC REGULATIONS

Vice Chancellor Carter explained that an addition needed to be made to the University parking regulations in order to be in compliance with a revision to General Statute 116-44.4(i). Upon motion by Mr. Sossomon, seconded by Mr. Wilson, the following statement was approved:

"State law regarding towing of vehicles (GS 116-44.4(i)) states that the owner of the vehicle must be contacted within 24 hours of the towing, preferably by telephone, and a letter sent to the owner relating the towing circumstances and the towing appeal process. All persons who have had a vehicle towed have the right to appeal if they feel the vehicle was towed without probable cause."

RESOLUTIONS OF APPRECIATION

In recognition of the retirement of Mr. Tyree H. Kiser, Mr. Watson made a motion, seconded by Mr. Sossomon, that the following resolution of appreciation be adopted:

The Board of Trustees gives special recognition to Tyree H. Kiser, Jr., whose service to the State of North Carolina and to Western Carolina University as Alumni Secretary, Field Representative, and its first Director of Admissions spans thirty-six years.

Mr. Kiser's diligence, zeal, and dedication to the institution are reflected in impressive enrollment records: The student body has increased from approximately 1,000 in 1956 when he became Alumni Secretary and Field Representative to the current 6,800. Over the years, Mr. Kiser has traveled more than a million miles and talked to thousands of young people about the opportunities a college education can offer.

The recognition extended to Mr. Kiser is for far more than longevity and enrollment records.

He came to the institution in 1949, earned a bachelor's degree in education in 1951, was a member of the first master's degree class at Western, and worked three years as principal of Sylva Elementary School. When he joined the staff of his alma mater, he brought a determination to advance the institution and a willingness to persevere unselfishly for that purpose.

Mr. Kiser received the Alumni Association's Outstanding Service Award in 1963 at the time he established the institution's first Admissions Office, and his dynamic leadership and commitment to the growth and reputation of the University were recognized again with the first Paul A. Reid Distinguished Service Award in 1978.

His work extended beyond admissions and alumni concerns to service on the Financial Aid Committee,, the Admissions, Readmissions, and Retention Committee, and as chairman of the Paul A. Reid Scholarship Selection Committee since its inception.

Mr. Kiser is held in high regard in family, community, church,and state relationships. His sound advice and leadership in the North Carolina Personnel and Guidance Association and the Carolinas Association of Collegiate Registrars and Admissions Officers are legendary. He has been a model to admissions officers and guidance counselors throughout the Southeast, who have been inspired by his professionalism, candor, and sensitivity in dealing with students. Colleagues also have admired the friendly, fair, and honest way he represented the University on all occasions.

This resolution thus is extended to Mr. Kiser with appreciation and ordered to be entered upon the permanent records of the Board of Trustees of Western Carolina University.

Adopted unanimously by the Board of Trustees, the thirtieth day of November, Nineteen Hundred Eighty-four, at Cullowhee, North Carolina.

Mr. Watson then made a motion that a resolution be adopted honoring the life and memory of Mr. Frank H. Brown, that the resolution be made a part of the permanent minutes, and that a copy be distributed to the family of Mr. Brown. Mr. Sossomon seconded the motion, and the following resolution was adopted:

A RESOLUTION COMMEMORATING THE LIFE AND SERVICE OF
FRANK H. BROWN, JR.

The public career and private life of Frank H. Brown, Jr., were characterized by service to higher education in North Carolina, the improvement of life for large numbers of its citizens, and concern and care for his fellow man.

When Mr. Brown retired on August 1, 1976, as Vice Chancellor for Development and Extended Services of Western Carolina University, he had completed twenty-three years of dedicated association with the University in positions of responsibility and leadership. He continued until his death on November 24, 1984, to be a counselor to the University and an untiring leader in his church, in civic and community organizations, and in agencies and organizations devoted to the improvement of the State and its people.

He joined the staff of Western Carolina in 1953 as coordinator of forestry and agricultural programs, and developed them in cooperation with North Carolina State University to provide course arrangements through which young men and women in the mountain counties could begin professional preparation at Western Carolina and complete their programs at North Carolina State. These early activities opened new opportunities for many students in western North Carolina where forestry and agricultural pursuits are indigenous.

In 1957, he was appointed to the faculty in the Department of Chemistry and two years later accepted the additional responsibilities of Assistant to the President. In this latter capacity, he was for many years the liaison officer of Western Carolina University with the General Assembly of North Carolina and with numerous state and federal agencies. Although Mr. Brown thus was obliged to spend much of his time traveling in the interests of the University, he continued to teach, often preparing for his classes while in distant places.

Throughout his years at the University, he was instrumental in seeking out worthy and deserving students to make it possible for them to obtain the financial means necessary to complete their education. This concern for students continued to be of major importance to Mr. Brown long after he had relinquished official responsibility for financial aid programs.

In 1968, in recognition of the increasing role that he was playing in the development of the institution, especially in the improvement and management of its business affairs and physical plant, Mr. Brown was appointed Vice President for Administration. It was from this position, on two occasions, that he was called upon to assume full responsibility for the institution as its acting chief executive officer in periods of administrative crises.

The first of these events occurred in October, 1971, when President Alex S. Pow suffered a stroke and was unable to continue in the performance of his duties. The impact upon the institution of the sudden removal of the President further was increased when, within two months, the Vice President for Academic Affairs was compelled to retire because of failing health. Thus, the full burden for the general administration of the University and responsibility for its instructional program came to bear upon Mr. Brown amid the dislocations and uncertainties generated by the unexpected departure of its two highest administrative officers. Mr. Brown responded in this situation by taking up quietly and firmly the responsibilities thrust upon him. His major concern was for the welfare of the students, the faculty, and the staff, and the campus was grateful for those qualities of patience, understanding, tolerance, and strength of spirit that were the major characteristics of his personality.

On the second occasion when Mr. Brown was called upon to assume the position of Acting Chancellor, the circumstances were even more saddening. In September 1973, upon the resignation of Dr. Jack K. Carlton as Chancellor, Dr. William Hugh McEniry had become Acting Chancellor, on leave from The University of North Carolina at Charlotte. When, in December of that year, Dr. McEniry was stricken with a heart attack, Mr. Brown was asked by the President of The University of North Carolina system again to accept the role of chief executive.

The character of Mr. Brown's leadership and dedication to Western Carolina University not only was demonstrated by the manner in which he assumed the executive office, but by the grace he exhibited when relinquishing responsibility to those appointed to succeed him and by the unreserved support he gave to them.

Upon the appointment in 1974 of Dr. H. F. Robinson as Chancellor, the University entered upon a new era in its development, and Mr. Brown became an active participant. He was appointed to the new position of Vice Chancellor for Development and Extended Services and moved effectively into a new sphere of service for which all of his previous experience had so well prepared him. Under his leadership, the institution's programs of public service, alumni affairs, and foundation development were coordinated. The institution began planning for a Mountain Heritage Center in which it would preserve a cultural heritage few others knew better than Mr. Brown. Programs of service to the Cherokee Indian Nation were begun, a natural extension of a lifelong interest held by Mr. Brown, for he, as Chairman of the Board of the Cherokee Historical Association, was leading efforts to bring a better life to native Cherokee Americans.

One would expect that such dedication to an institution and region would be deeply rooted, and this was true in abundance of Mr. Brown. His grandfather was among the founders of Western Carolina University and served on its first Board of Trustees. His father was a member of the faculty of the institution for more than forty years. Mr. Brown attended Western Carolina and was graduated from North Carolina State University with a degree in agronomy. By birth and by training, Mr. Brown was a man close to the earth and its people, sensitive to their needs and committed to the values of education.

In retirement, he continued as Special Assistant and Counselor to the President of The University of North Carolina and the Chancellor of Western Carolina University. To all of us, he gave generously of his energies, his talents, and his friendship, and this Board, enriched by his service, guided by his wisdom, and sorrowed by his death, expresses its profound sense of loss, and further, extends its sympathies to Mrs. Brown, to their children, and to the other members of this family.

Adopted unanimously by the Board of Trustees, the thirtieth day of November, Nineteen Hundred Eighty-Four, at Cullowhee, North Carolina.

Mr. Watson then asked that the group stand in a moment of silence in gratitude for the life of Frank Brown. Dr. Hyde stated that he shared Mr. Watson's sentiments and that the University has lost a great asset.

INFORMATION REPORTS

1. Budget Requests

Dr. Coulter informed the Trustees that the biennial budget requests have been forwarded to the Board of Governors and will be forwarded on to the Advisory Budget Commission. It is hoped that a modest increase in salaries will be received and that the operational funding requested will be granted. The Advisory Budget Commission will make a complete recommendation to the Legislature before the end of Governor Hunt's term, and Governor Martin will then make any revisions in his "State of the State" address.

2. Accreditation

Dr. Coulter announced the accreditation of the Department of Music by the National Association of Schools of Music.

3. Site visit

The ABET Board will be on the campus in January for the first time to review the engineering technology programs for accreditation. The decision is expected sometime during the summer,

4. Search Committees

Two searches are underway, one for the Assistant to the Chancellor and one to fill the Legal Counsel position which Ms. McDonald will be leaving at the end of December.

5. Board of Governors Regional Meetings

Dr. Coulter reminded the Trustees of the Region A meeting to be held in Asheville on December 13. These meetings throughout the state have been very successful, and Dr. Coulter commended the people of North Carolina for their commitment to higher education.

6. Financial Statements

Vice Chancellor Carter and Mr. Wooten presented the financial statements for the 1983-84 fiscal year and discussed with the Trustees various categories of the financial data, reviewing the systematic growth of the institution, the replacement value of the physical plant, and other pertinent information.

7. Budget Requests

Vice Chancellor Carter summarized for the Trustees the different budget requests (Continuation, Change, and Capital Improvements) and distributed a listing of proposed capital improvement projects.

8. SACS Self-Study

Vice Chancellor Stoltz introduced Dr. Woosley, Director of the Self-Study, and Ms. McKinney, coordinator of the project. Dr. Woosley told the Trustees that the self-study is progressing on schedule and outlined for them the process being used which will culminate in the preparation of a draft report by the end of the spring semester.

9. Micronet Project

Vice Chancellor Stoltz introduced Professor Perry, who is the Director of the Micronet Project. Professor Perry told the Trustees about the computer network which links high schools from Hiawassee to Hatteras, with 60 members presently. A grant was received from the Apple Computer Company to assist in this project, and WCU faculty members volunteer their time. Dr. Brown commended this project as an excellent way for the university to interact with public schools.

10. Degree Proposals

Vice Chancellor Stoltz discussed the status of two degree proposals now at General Administration: the Natural Resources Management proposal has been approved by the appropriate committee and will go to the full Board of Governors for action in January; the Project Management proposal will receive authorization for planning in January.

EXECUTIVE SESSION    Open Meeting Act

Mr. Watson moved that this Board now convene in Executive Session for the purpose of receiving and considering reports of the Personnel Committee and on the Regional Activity Center as well as considering any other matter that it is entitled to consider under the provisions of the Open Meetings Law of the State of North Carolina. Mr. Schell seconded the motion and it carried.

RESUMPTION OF OPEN SESSION

Mr. Watson moved that the Board recess the Executive Session and reconvene in open session. Mr. Woody seconded the motion, and it carried unanimously.

REPORT OF THE PERSONNEL COMMITTEE

Mr. Watson moved that the Board concur in the recommendation for the award of permanent tenure to Chancellor Coulter and send the recommendation to General Administration for final approval by the Board of Governors. Mr. Woody seconded the motion, and it carried unanimously.

Mr. Watson moved that administrative appointments as discussed in the Executive Session be approved. Mr. Woody seconded the motion, and it carried unanimously.

Mr. Watson moved that reappointment of 11 second-year probationary faculty members be approved. Mr. Woody seconded the motion, and it carried unanimously.

Mr. Watson moved that the appointment of Dr. Warren Rose be approved. Mr. Woody seconded the motion, and it carried unanimously.

Mr. Watson moved that the appointment of Ms. Martha McKinney be approved. Mr. Woody seconded the motion, and it carried unanimously.

Mr. Watson moved that the title of Professor Emeritus be conferred upon three individuals as discussed in the Executive Session. Mr. Woody seconded the motion, and it carried unanimously.

ADJOURNMENT

With no further business to be transacted, Mr. Wood moved that the meeting be adjourned. Mr. Sossomon seconded the motion and all were in agreement.

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Wallace N. Hyde, Chairman

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Avis Phillips, Secretary