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REGULAR
MEETING OF THE BOARD OF TRUSTEES BOARD
ROOM, UNIVERSITY ADMINISTRATION BUILDING
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The newly-constituted Board of Trustees of Western Carolina University met in regular session on August 26, 1981, at 10:00 a.m. in the Board Room of the University Administration Building. The former chairman and vice-chairman had rotated off the Board and the former secretary was not present; therefore, Chancellor Robinson served as temporary chairman for the purpose of electing new officers. ATTENDANCE The following members of the Board were present: Mr. Abbott, Mr. Gloyne, Mr. Hipps, Mr. Hyde, Mr. McGinn, Mr. Patterson, Mr. Schell, Mr. Sossomon, Mr. Watson, Mr. Wood, and Mr. Woody. The following members were absent: Mr. Long and Mrs. Phillips. Others present included Chancellor Robinson; Vice Chancellors Carter, Dooley, Stillion, and Stoltz; Mrs. Jakes, Assistant to the Chancellor; Mr. Brown, Special Assistant to the Chancellor; Mr. Ramsey, Assistant to the Chancellor for WCU Programs in Asheville; Mr. Creech, Director of Academic Services; Dr. Dowell, Faculty Representative to the Board; Mr. Reed, Director of Public Information; Mr. Rowell, Assistant Director of Public Information; Mr. Scott, Legal Counsel; Mr. Wood, Director of Institutional Studies and Planning; and Mrs. Shuler, Administrative Assistant to the Chancellor. ELECTION OF OFFICERS Chancellor Robinson opened the floor for nominations for Chairman of the Board. Mr. McGinn nominated Mr. Hyde, and Mr. Gloyne seconded the nomination. Mr. Watson moved that Mr. Hyde be elected by acclamation and the motion carried unanimously. Mr. Hyde expressed his appreciation for the honor accorded him and assured the Board that he would do his very best to fulfill the position. Mr. Hyde then called for nominations for Vice Chairman. Mr. Gloyne nominated Mr. Abbott, and Mr. Patterson seconded the nomination. Mr. Hipps moved that the nominations cease, and Mr. Schell seconded the motion. Mr. Abbott was declared Vice Chairman. Mr. Hyde then called for nominations for Secretary. Mr. Gloyne nominated Mrs. Phillips, and Mr. Abbott seconded the motion. Mr. Hipps moved that the nominations be closed, and Mr. Wood seconded the motion. Mrs. Phillips was declared secretary. Mr. Scott pointed out the necessity to designate an Assistant Secretary to the Board and, upon motion by Mr. Abbott, seconded by Mr. Hipps, Mrs. Shuler was re-elected to that position. Mr. Hyde then declared a five-minutes recess. APPOINTMENT OF COMMITTEES Following the recess, Mr. Hyde announced the following committee appointments: Property and Buildings: Mr. Abbott, Chairman; Mr. Gloyne, Mr. Hipps, Mr. McGinn. Personnel:
Mr. Watson, Chairman; Mr. Patterson, Mr. Schell, Mr. Woody. Endowment Board of Trustees: Mr. Watson (term ending 6-30-82); Mrs. Phillips (term ending 6-30-83); Mr. Wood (term ending 6-30-84). Student Affairs: Mr. Patterson, Chairman; Mr. Sossomon, Mr. Long, Mr. Gloyne. Academic Affairs: Mr. McGinn, Chairman; Mr. Long, Mrs. Phillips, Mr. Woody Business Affairs: Mr. Schell, Chairman; Mr. Wood, Mr. Sossomon, Mr. Abbott. CALL TO ORDER Chairman Hyde called the meeting to order. APPROVAL OF MINUTES On motion by Mr. Wood, seconded by Mr. McGinn, the minutes of the meeting of May 7, 1981, were approved as distributed. APPROVAL OF SUMMER GRADUATION LIST Chancellor Robinson explained that the Trustees, at the May meeting, had given authorization to award degrees at the Summer Commencement to those students who met the stated requirements, with the list of actual graduates to be approved at the next Board meeting. Upon motion by Mr. Schell, seconded by Mr. Hipps, the listing of graduates was approved as presented. APPROVAL OF FEES FOR 1982-83 Vice Chancellor Carter reviewed for the Trustees the necessity to change fees for the 1982-83 year for the University's self-supporting enterprises. Following discussion and upon motion by Mr. Abbott, seconded by Mr. Hipps, the fees for 1982-83 were amended as shown below:
In addition to those fees listed above, course fees for Chemistry and Art courses were set, part-time student rates were adjusted proportionately, and fees for 1982 Summer School were approved. (A listing of these miscellaneous fees is on file with minutes material.) INFORMATION REPORTS 1. Consent Decree Chancellor Robinson, Dr. Stoltz, and Mr. Creech reviewed for the Trustees the actions that Western Carolina University is taking to be in compliance with the Consent Decree. One of the principal objectives set for Western is to increase minority enrollment by 1986 from 4.8 percent to 6.9 percent of total enrollment. The institution is basically in compliance with many of the stipulations, but some problem may be experienced in reaching the level set for employment of minority faculty and staff members. The Board will be kept informed on the status of activities concerned with the Consent Decree. 2. Budget Allocations Chancellor Robinson and Dr. Carter discussed with the Trustees the budget allocations for the 1981-82 year and the 1981-83 capital improvements allocations. Copies of pertinent pages from "The Budget" were distributed, along with a projected expenditure list for 1981-82 indicating a total University budget of more than forty million dollars. 3. Visit by Board of Governors New members of the Board of Governors will visit the campus on October 8, and Chancellor Robinson invited all Trustees to attend the events. The new Governors will be accompanied by staff from the President's office. 4. Trip to Oman Chancellor Robinson has been invited to assist with the establishment of the first university in Oman and will be traveling there from August 31 to September 11. 5. Visit by Nepalese Representatives A group from Nepal will visit the campus September 21-25 and will be involved in a workshop at which it is hoped the Nepalese ambassador to the United States will deliver the keynote address. 6. Fall Enrollment Mr. Creech reported that enrollment for Fall, 1981, is even with last year's fall enrollment, although the number of freshmen and the Asheville enrollment is down slightly. 7. Residence Hall Occupancy Vice Chancellor Stillion. reported that there are 3,360 regular spaces in the residence halls; 3,588 were assigned; and 3,403 are being housed at this time, several in overflow housing space. It is anticipated that normal attrition will continue for several more days and the overflow space will be vacated. 8. Promoting WCU Vice Chancellor Dooley told the Trustees of efforts being made to promote the image of WCU throughout the area; e.g., the "Welcome Back, WCU" week sponsored by Sylva merchants and the Speakers' Bureau, consisting of some 50 faculty and staff members, which has been established at the University. He also mentioned the new slide-tape show and the exhibit on Cataloochee in the Mountain Heritage Center and indicated that eight grant proposals are now in competition for funds from various agencies. Mountain Heritage Day will be held the last Saturday in September, and Trustees were invited to attend. 9. Cherokee Center Vice Chancellor Dooley further indicated that the log cabin to house the Cherokee Center is now being completed. He expressed appreciation for the tremendous help from Cherokee agencies and groups. 10. Library Construction Mr. Wood reported that library facilities will move into the new portion of the building in December and renovation on the old portion will be completed by May. The quality of work has been outstanding. Also, the design development stage of plans for the new Student Supply Store is now in Raleigh for review. 11. Computer Acquisition Mr. Wood further reported that five bids were received on the new computer to be installed next spring. The advisory committee in in process of making a recommendation on the equipment to be purchased. 12. Announcements Mrs. Jakes invited Trustees to football games and other functions scheduled during the next several months. EXECUTIVE SESSION Open Meeting Act Mr. Watson moved that the Board go into Executive Session to receive reports of the Personnel Committee and the Property and Buildings Committee and take actions on such items as might properly come before this Board in Executive Session. Mr. Abbott seconded the motion, and it carried unanimously. ADJOURNMENT OF EXECUTIVE SESSION Mr. Hyde declared the Executive Session adjourned and asked for a short recess before resumption of the Open Session. RECALL TO ORDER When the Board was called back into regular session, the following actions were taken. REPORT OF PERSONNEL COMMITTEE Mr. Watson moved that the Board concur in granting tenure to Dr. Duncan Tye and forward this recommendation to the Board of Governors for final action. Mr. Woody seconded the motion, and it carried unanimously. Mr. Watson then moved that the Board adopt the recommendations for administrative appointments as proposed by the Personnel Committee and discussed in Executive Session. Mr. Schell seconded the motion, and it passed unanimously. Mr. Watson then moved that the Board approve the recommendations for adjunct faculty appointment as given in the report of the Personnel Committee submitted in Executive Session. Mr. Abbott seconded the motion, and it carried unanimously. Mr. Watson then moved that the Board approve the new faculty appointments as submitted by the Personnel Committee in Executive Session. Mr. Patterson seconded the motion, and it carried unanimously. Mr. Watson further moved that the Board approve the leave of absence for Dr. Anthony E. Brown as submitted in the report of the Personnel Committee in Executive Session. Mr. Abbott seconded the motion, and it carried unanimously. PROPERTY AND BUILDINGS COMMITTEE Mr. Abbott moved that the Board approve the demolition and removal of four houses as discussed in the Executive Session. Mr. Hipps seconded the motion, and it carried unanimously. Mr. Abbott then moved that the refinancing plan for Robertson Hall as submitted in the Executive Session be approved. Mr. McGinn seconded the motion, and it passed unanimously. Mr. Abbott then moved that the Museum building at Highlands Biological Laboratory be named the Clark Foreman Museum Building. Mr. Gloyne seconded the motion, and it carried unanimously. Mr. Abbott then moved that the contract for architectural services on the Regional Activity Center be awarded to Foy and Lee Associates/Crain-Anderson as a joint venture. Mr. Hipps seconded the motion, and it carried. Mr. Schell asked that he be recorded as abstaining from the vote because of a possible conflict of interest. ADJOURNMENT With no further business to be transacted, Mr. Abbott moved that the meeting be adjourned. Mr. Schell seconded the motion, and it carried unanimously.
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