The Board of Trustees of Western Carolina University held its spring meeting on May 11, 1968, in the Conference Room of the Bird Administration Building, at 10:30 a. m., with the following members present:

Jonathan Woody, Chairman
J. Ramsey Buchanan, Vice-Chairman
Morgan Cooper
Arnold Hyde
Tom Mallonee
Harold Mitchell
Modeal Walsh
Boyce Whitmire
E. J. Whitmire

Members absent:

Mrs. Dan K. Moore
Frank Forsyth
Dr. Charles 0. Van Gorder

Others present:

Paul A. Reid
Frank H. Brown, Jr.
W. Newton Turner
Guy Burchfiel
T. L. Huskins
James E. Kirkpatrick
Doug Reed
Mrs. Anna D. Parker

The meeting was called to order by the Chairman, Mr. Woody, and President Reid presented the minutes of the Executive Committee held on February 1, 1968; the Building Committee held on April 1, 1968; the fall meeting of the Board held on October 26, 196 7; the Building Committee held on October 26, 1967; and the joint meeting of the Building Committee of the Board and the Faculty Building Committee also held on October 26, 1967.

A correction was made on the October 26, 1967, fall meeting of the Board minutes to read as follows:

"A motion was made by Dr. Van Gorder, that the administration be authorized to request approval from the Advisory Budget Commission for the use of $75,000 (instead of $7,500) from surplus dormitory funds to finance the addition to the Laundry. This motion was seconded by Mr. Walsh and unanimously passed".

Upon motion by Dr. Van Gorder, seconded by Mr. Mitchell, all minutes presented were unanimously approved to become a part of the permanent record book.

President Reid next presented the minutes of a special called meeting of the full Board held on April 23, 1968. A correction was made to these minutes to reads as follows:

"At a meeting of the Executive Committee held on February 1, 1968, the Committee authorized the printing of a brochure depicting the growth and development of the University over the past twenty years with the cost and number of copies to be printed at the discretion of the President. President Reid announced, after consultation with administrators concerned, that all were of the opinion that 12 ~ 500 copies should be printed".

Upon motion by Mr. Mallonee, seconded by Mr. Hyde, the Board approved these minutes, with corrections, to become a part of the permanent record book.

Mr. Frank Brown gave a brief report on the current building program. Mr. Brown also reported on the need for alterations and additions to the President's home, stating that the architects had made a study and an estimate of the approximate cost involved. Mr. Brown explained to the Board that he and Mr. Kirkpatrick had discussed with Mr. Bourne the necessity of enlarging this residence. The administration suggested to Mr. Bourne that a transfer of $46,750 from the 1967-69 Capital Improvements Budget Code 66729-Item 66 ($65,000) be made available for this project. This appropriation was made for the extension of utilities to an area on which the Music Building was to be constructed. This building request was not recommended.

Upon motion by Mr. Mallonee, seconded by Mr. Cooper, the Board unanimously approved the transfer of these funds for the alterations and additions to the President's home.

Mr. Brown next presented the need for air conditioning in the new University Student Center. Mr. Brown explained that all necessary work had been done in the construction of the building except the air conditioning unit and that Funds were available in the Movable Equipment Account. A motion was made by Mr. Buchanan that the Administration request from the Advisory Budget Commission approval of air conditioning for the University Center from the Movable Equipment Account. This motion was seconded by Mr. E. J. Whitmire and unanimously passed.

Mr. Kirkpatrick presented the need to increase our Capital Improvements request to include surfacing the tennis courts at a cost of $83,000. Upon motion by Mr. E. J. Whitmire, seconded by Mr. Mallonee the administration was authorized to increase the Capital Improvements request to include $83,000 to surface the tennis courts.

Mr. Kirkpatrick also explained to the Board at the last meeting the Board authorized an increase in the Medical Fee to become effective July 1, 1968, and asked that this authorization be effective September 1, 1968, because of difficulty in getting this information in the summer school bulletin. Upon motion by Mr. Walsh, seconded by Mr. Hyde, the Board unanimously approved this request.

Mr. Kirkpatrick next presented a request for increase in rental properties for faculty housing and upon motion by Mr. Walsh, seconded by Mr. Hyde, the Board unanimously approved the increases. (See Exhibit #1 on file in the President's Office)

Upon motion by Mr. Boyce Whitmire, seconded by Mr. E. J. Whitmire, the Board unanimously approved the following recommendations from the Faculty Senate concerning Greek Housing as presented by Mr. Huskins:

"The Senate passed the recommendation of the Executive Committee that a fraternity living together as a group must live within a radius of three miles of the Bird Administration Building, and that the matter be referred to the Board of Trustees for their appraisal and final action, including any change in the specified distance deemed appropriate".

Considerable discussion followed concerning the emergency situation for student housing since the new high-rise dormitory would not be available for occupancy by fall quarter. Upon motion by Mr. Boyce Whitmire, seconded by Mr. Cooper the administration was authorized to make whatever arrangements necessary to take care of the emergency concerning student housing and all students for whom on-campus housing is not available to be mailed a letter covering the following items of information:

a. Due to circumstances beyond the University's control, the anticipated completion of the new dormitory will not materialize.

b. We recommend that you choose to:

1. Attend the summer quarter, remain out of school fall quarter, and re-enter winter quarter, when hopefully on-campus housing is available.

c. Should you be unable to accept b-1 (above), we propose the following possibilities:

1. Locate off -campus housing, with transportation an individual responsibility.
2. Remain at home during fall quarter and enter school winter quarter.

President Reid next presented to the Board the question of percentage salary increase to request for faculty from the 1967-71 General Assembly. Considerable discussion followed and upon motion by Mr. E. J. Whitmire, seconded by Mr. Boyce Whitmire the administration was authorized to request a 15% general increase in salary for the faculty from the General Assembly.

Upon motion by Mr. E. J. Whitmire, seconded by Mr. Boyce Whitmire, the Board unanimously approved the following personnel matters:

1. Promotions in Rank:

Richard C. Bruce, Assistant Professor to-Associate Professor
A. Guy Burchfiel, Associate Professor to Professor
J. U. Crum, Associate Professor to Professor
Nell Holtzclaw, Instructor to Assistant Professor
Arden Horstman, Assistant Professor to Associate Professor
Clifford R. Lovin, Assistant Professor to Associate Professor
Charles Schroder, Assistant Professor to Associate Professor
Edwin Vassian, Assistant Professor to Associate Professor
Betty Westmoreland, Instructor to Assistant Professor
David A. Mathewes , Associate Professor to Professor

2. Recommendations for Tenure:

Henry Lofquist Carl Hill Daniel H. Hosler Robert D. Little

3. Leaves of Absence:

Wilma Cosper, Assoc. Prof. of Home Ecs. , beginning July 1, 1968
Max Williams, Head, Division of Social Sciences, beginning September 1, 1968

4. Employees 65 years old or above (retention of all for 1968-69 recommended)

F. A. Hodges, Professor of Chemistry
Agnes Stout, Professor of English
J. U. Crum, Associate Professor of Mathematics

5. Retirement:

W. A. Ashbrook, Professor of Business
C. F. Dodson, Professor of Biology
C. D. Killian, Professor of Psychology
Frank Maturo , Assistant Professor of Spanish
D. C. Sheldon, Professor of Mathematics

6. Emeriti status for retired persons:

W. A. Ashbrook, Professor of Business, Emeritus
C. F. Dodson, Professor of Biology, Emeritus
C. D. Killian, Professor of Psychology, Emeritus
Frank Maturo , Assistant Professor of Spanish, Emeritus

7. Classified employees salary schedule (See Exhibit #3 on file in the President's Office)

8. Faculty Salary Schedule (See Exhibit #4 on file in the President's Office)

Upon motion by Mr. Boyce Whitmire, seconded by Mr. Buchanan, the Board unanimously approved the list of prospective graduates. (See Exhibit #2 on file in the President's Office)

President Reid announced the commencement plans and invited the Board members to participate in as many of the activities as possible during commencement week-end.

President Reid next presented a letter from the Athletic Committee recommending Coach Jim Gudger as Athletic Director of Western Carolina University. Considerable discussion followed and the Chairman reported that at the request of the new President-elect, Dr. Alex S. Pow, this position should be filled on an acting basis.

A motion was made by Mr. Boyce Whitmire that Coach James F. Gudger be appointed Acting Director of Athletics and Head Basketball Coach and authorized the President to make a salary adjustment accordingly. This motion was seconded by Mr. Cooper and passed.

President Reid next explained to the Board the difficulty in securing a Dean for the School of Education and recommended to the Board that Dr. Taft B. Botner be appointed to serve as Acting Dean for the School of Education.

A motion was made by Mr. Hyde that the President make every effort with the Department of Administration to make an adjustment in Mr. Frank H. Brown's salary in order to get it on a level with the Deans of the Schools and if possible, request this position be made a line item in the Budget. This motion was seconded by Mr. E. J. Whitmire and unanimously passed.

President Reid next read a request from Dr. Alex S. Pow, requesting that an international air credit card be purchased, stating that a deposit of $425 would be required. A motion was made by Mr. Buchanan, seconded by Mr. Cooper and passed, that a credit card be purchased for Dr. Pow with funds from the Book Fund.

President Reid also read a request from Dr. Pow that his secretary at the University of Alabama be paid on a part-time basis for the months of May and June at the rate of $250. The President was authorized to investigate the legal aspect of this request with the Department of Administration.

Upon motion by Mr. E. J. Whitmire, seconded by Mr. Hyde, and unanimously passed, Paul A. Reid retires as Professor of History and President Emeritus.

Upon motion by Mr. Walsh, seconded by Mr. Cooper, the Board unanimously authorized President Reid to write a history of the period of his service from 1949 to 1968.

Mr. Tom Mallonee read the following resolution:

A RESOLUTION HONORING THE SERVICE OF DR. PAUL APPERSON REID AS PRESIDENT OF WESTERN CAROLINA UNIVERSITY AS HIS CONTRIBUTIONS TO HIGHER EDUCATION IN NORTH CAROLINA.

WHEREAS, Dr. 'Paul A. Reid, President of Western Carolina University, will retire June 30, 1968; and

WHEREAS, Dr. Reid, during his tenure of presidency has provided outstanding leadership in the physical and academic development of this university, in that Western Carolina has, under his guidance, progressed from teachers college to liberal arts college to university; and

WHEREAS, Dr. Reid began is career as a teacher and principal at Hill's Chapel School in Surry County where he served for four years, after which for six years he was Business Manager and Assistant Superintendent of Schools in Roanoke Rapids, Principal of Junior and Senior High Schools in Roanoke Rapids for three years, Principal for three years of Needham Broughton High School in Raleigh, Superintendent of Elizabeth City Public Schools for two and one half years, and Controller of the State Board of Education for five and one half years; and

WHEREAS, in August, 1949 he accepted the presidency of Western Carolina Teachers College, assuming his duties in September of that year; and

WHEREAS, when Dr. Reid became the president of the institution there were only 600 students enrolled, there were fewer than 50 instructors, only 12 buildings, an operating budget of approximately five hundred thousand dollars ($500,000), an investment in the physical plant of one million six hundred thousand dollars ($1,600,000) and a central campus of 76 acres; and

WHEREAS, today there are more than 4,000 students enrolled in the on-campus and off-campus classes of the university, there is a faculty of approximately 240 persons, some 36 major buildings, an operating budget of more than five hundred thousand dollars ($5,500,000) a capital investment of more than twenty-six million dollars ($26,000,000), and a central campus of 178 acres; and

WHEREAS, the remarkable growth which this institution has experienced as set forth herein above is in large measure due to the dynamic leadership, exceptional educational statesmanship and wise administrative guidance of Dr. Reid, in that he has developed well and communicated effectively the central educational purposes of the institution so that it has become a powerful force in the cultural, economic, and social life of North Carolina; and

WHEREAS, with his leadership Western Carolina University has not only fulfilled its traditional role in the preparation of teachers but today is forging a strong liberal arts program, a broadened graduate program and a regional development program with special attention to the health needs of the rural western counties of the state, and in other ways is developing strong programs of regional service consistent with the purposes of a regional university; and

WHEREAS, when Dr. Reid left the presidency of the institution in 1956 he did so to serve as assistant director of the first North Carolina Board of Higher Education and in this capacity made available to the state and its peoples his talents as an organizer, administrator and educator; and

WHEREAS, he returned to Western Carolina in 1957 upon the call of the trustees to continue his service as president and to advance the institution into new fields, to expand its curriculum, to extend the arm of education throughout the mountain region, to lift the sights of Western Carolina to a higher plane culminating in its establishment as a university; and

WHEREAS, throughout his career he has served his fellow man as a good citizen and community leader in that he has been president of the Jackson County United Fund, president of the Sylva Rotary Club, president for three years of Western North Carolina Associated Communities, a member and steward of Cullowhee Methodist Church, a member of the Board of Directors of Western North Carolina Associated Communities, a member of the North Carolina Literary and Historical Association, a member of the Executive Board of the Daniel Boone Council of the Boy Scouts of America, and is the North Carolina representative on the Education Advisory Committee to the Appalachian Regional Commission; and

WHEREAS, in all of these activities, in all of these endeavors, and in every field of service, in his democratic leadership Paul Apperson Reid has brought credit to the State of North Carolina and to Western Carolina University

Now, therefore, be it resolved by the Board of Trustees of Western Carolina University:

Section 1. That Dr. Paul A. Reid is hereby extended the grateful appreciation of this Board for his service and leadership.

Section 2. That an appropriately engraved copy of this resolution be presented to Dr. Paul Apperson Reid.

Section 3. That a copy of this resolution be made a part of the permanent records of this Board by being entered upon its minutes.

Section 4. That all members of the Board shall affix their signatures to this resolution.

President Reid was asked to leave the meeting at this point. Chairman Woody announced to the Board that a dinner party honoring Mr. and Mrs. Reid was scheduled for June 7, at the Waynesville Country Club at 7:45, and requested Board members to make their reservations with Mrs. Parker.

Chairman Woody also announced that a silver tray had been purchased, which would carry the signatures of all Board Members and other administrative officials. A motion was made by Mr. Buchanan, seconded by Mr. Mallonee, and passed, that this tray be purchased and paid from the Book Exchange account.

Upon motion by Mr. Mitchell, seconded by Mr. Cooper the Board approved a bond resolution for the issuance of $2,294,000 Additional Dormitory System Revenue Bonds of 1967, Series D. (See Exhibit #5 on file in the President's Office).

There being no further business, the meeting adjourned.

Respectfully submitted,

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Jonathan H. Woody, Chairman

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Paul A. Reid, Secretary