The fall meeting of the Board of Trustees of Western Carolina College was held on October 21, 1965, at 11:00 a.m., in the Conference Room of the Bird Administration Building with the following members present:

Jonathan Woody, Chairman
J. R. Buchanan, Vice-Chairman
Morgan Cooper
Sam Ervin, III
Senator Frank Forsyth
Arnold Hyde
Tom Mallonee
Dr. Charles Van Gorder
Modeal Walsh
Boyce Whitmire
E. J. Whitmire

Members absent:

Mrs. Dan K. Moore

Others present:

Paul A. Reid
Frank H. Brown, Jr.
Dean W. N. Turner
Dr. Guy Burchfiel
Dean Taylor L. Huskins
James E. Kirkpatrick
Mrs. Lillian Hirt
Mrs. Anna D. Parker

The meeting was called to order by the Chairman, Mr. Woody, who advised the Board that the election of officers constituted the first order of business.

Upon the motion of Mr. Mallonee, seconded by Mr. Walsh, the following officers were unanimously elected:

Jonathan Woody, Chairman
J. R. Buchanan, Vice-Chairman

Chairman Woody introduced Senator Frank Forsyth, newly appointed member of the Board and announced the re-appointment of Mr. J. R. Buchanan and Mr. Arnold Hyde.

Chairman Woody next appointed the following standing Committees of the Board of Trustees:

EXECUTIVE COMMITTEE

Jonathan Woody, Chairman
J. R. Buchanan
E. J. Whitmire
Sam Ervin, III
Tom Mallonee

LEGISLATIVE COMMITTEE

Sam Ervin, III, Chairman
Boyce Whitmire
Tom Mallonee

BUILDING COMMITTEE

J. R. Buchanan, Chairman
Arnold Hyde
Tom Mallonee
Frank Forsyth
E. J. Whitmire

INSTRUCTION COMMITTEE

Dr. Charles Van. Gorder, Chairman
Arnold Hyde
Mrs. Dan K. Moore

ENDOWMENT COMMITTEE

E. J. Whitmire, Chairman
Mrs. Dan K. Moore
Jonathan Woody

PUBLIC RELATIONS COMMITTEE

E. J. Whitmire, Chairman
Morgan Cooper
Modeal Walsh

TRUSTEES OF THE ENDOWMENT FUND (Elected by Trustees)

Jonathan Woody, Chairman
Frank H. Brown, Jr
Paul A. Reid
Modeal Walsh

AUDITING COMMITTEE

Boyce Whitmire, Chairman
Dr. Charles Van Gorder
Morgan Cooper

President Reid presented the minutes of the spring meeting of the Board of Trustees which was held on June 9, 1965; the minutes of the Building Committee held on October 9, 1965 and the minutes of a joint meeting of the Executive Committee and Building Committee held on June 29, 1965. A motion was made by Mr. Mallonee that these minutes be approved and become a part of the permanent record book. This motion was seconded by Senator Forsyth and unanimously passed.

President Reid next introduced the four division heads of the administration: Dr. W. N. Turner, Dean; Professor Taylor Huskins, Dean of Student Affairs; Dr. Guy Burchfiel, Director of Public Relations and Summer School; Mr. James E. Kirkpatrick, Business Manager, with each giving a brief oral summary of the year's activities, accompanied by a mimeographed report (See Exhibits #1-4 on file in the President's Office).

President Reid presented the enrollment for fall quarter 1965; the enrollment prospects for fall 1966 and a copy of Western Carolina College in Brief. He also presented each member with a copy of the State Audit Report.

Mr. Brown gave a brief report on the current building program and the progress being made for the purchase of the Cox Farm.

Upon motion by Mr. Mallonee, seconded by Mr. Cooper, the following resolution was unanimously passed:

That the Board go on record as approving the Faculty Housing Project and that the Board of Trustees herby authorizes theChairman of the Board and/or the President, as required, to execute on behalf of Western Carolina College all applications, bonds, reports, agreements and other instruments, letters, wiring, and papers, and to bind WCC as to all agreements made in connection herewith, and to do all acts for the principal in dealings with the Housing and Home Finance Agency and/or other financing agencies; the Advisory Budget Commission, the Attorney General of North Carolina; the Budget Bureau; the Local Government Commission; and any other agency required in c connection with the application for loans of $280,000 for construction of 20 apartments on a 100% self-liquidating basis.

Be it further resolved that the Business Manager of Western Carolina College be empowered to employ the law firm of Reed, Hoyt, Mashburn and McCarthy to handle the sale of bonds for the project.

Mr. James E. Kirkpatrick, Business Manager, next presented the following resolution:

Resolved that the Chairman of the Board and/or the President of the College be authorized to borrow money from any banking or financial institution for the purpose of procuring temporary financing to pay legal, architectural, construction and other costs pending the issuance of $2,280,000 permanent Western Carolina College Dormitory System Revenue Bonds, and to execute on behalf of WCC all applications, notes, assignments and any other instruments required by the lending institution in this connection.

Be it further resolved that the Business Manager of Western Carolina College be empowered to employ the law firm of Reed, Hoyt, Mashburn and McCarthy to handle the sale of bonds for the Dormitory Project.

A motion was made by Mr. Ervin, seconded by Mr. Buchanan, unanimously approving this resolution.

A motion was made by Mr. Buchanan that the following resolution be passed:

Be it resolved that the Business Manager of Western Carolina College be empowered to employ the law firm of Reed, Hoyt, Mashburn and McCarthy to handle the sale of bonds for the Health & Physical Education Project.

This motion was seconded by Senator Forsyth and unanimously passed.

Upon motion by Mr. Mallonee, seconded by Mr. Ervin, the Board unanimously adopted the following resolution:

WHEREAS General Statute 116-143 was amended by Chapter 903, Session Laws of 1965, to authorize the Board of Trustees of state institutions of higher education, in their discretion, to provide regulations under which a full-time faculty member of the rank of full-time instructor or above, and any fulltime staff member, may during the period of normal employment enroll for courses in their respective institutions free of charge for tuition, provided such enrollment does not interfere with normal employment obligations, be it

RESOLVED that the Board go on record approving this privilege as of the registration for the fall quarter 1965. It is understood that fees other than tuition are not waived by this resolution.

Mr. Kirkpatrick next presented the following recommended capital improvement projects to be requested of the 1967 General Assembly:

A motion was made by Dr. Van Gorder, seconded by Mr. Walsh, unanimously approving the capital improvement requests.

A motion was made by Mr. Ervin that the Building Committee of the Board of Trustees be empowered to employ architects and engineers as they deem desirable for the 1967 building projects and in order to expedite advanced planning as recommended by the Department of Administration for the preparation of the 1967 requests to the General Assembly they are to use any surplus funds as permitted by the state to proceed with the preliminary plans or completed plans and specifications prior to the submission of the requests in January 1966. This motion was seconded by Mr. B. Whitmire and passed.

President Reid presented to the Board a list of personnel for which contracts have been issued since the June meeting. Upon motion by Dr. Van Gorder, seconded by Mr. Walsh, the Board unanimously approved the additional instructional personnel. (See Exhibit #7 on file in the President's Office)

Upon motion by Mr. B. Whitmire, seconded by Mr. Ervin, the Board unanimously approved the appointment of Professor W. B. Harrill as Professor Emeritus of Education.

President Reid next announced the appointment of the Graduate Director, Dr. Maurice B. Morrill.

Mr. Brown presented to the Board a request for an exchange of property between the college and the Cullowhee Methodist Church. The church requested the exchange in order to give more room on the hill back of the present church for the construction of a new parsonage to replace the present one in the congested area of the post office. In exchange for the needed space for the parsonage the church would deed to the college an acceptable amount of property between Albright-Benton Dormitory and the southern end of the present Methodist Church building. This would give the college added street frontage for the development of a driveway for access to the service area of Albright-Benton Dormitory complex.

Upon a motion by Mr. E. J. Whitmire, seconded by Mr. B. Whitmire, the Board unanimously approved the exchange of said property.

There being no further business, the meeting adjourned.

Respectfully submitted,

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Jonathan Woody, Chairman

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Paul A. Reid, Secretary