The Fall meeting of the Board of Trustees of Western Carolina College was held in the Conference Room of the Bird Administration Building at 11:00 o'clock, November 24, 1964, with the following members present:

J. Ramsey Buchanan, Vice-Chairman
Morgan Cooper
Sam Ervin, III
Arnold Hyde
Tom Mallonee
Mrs. Dan K. Moore
Guy Sutton
Dr. Charles Van Gorder
Modeal Walsh
Boyce Whitmire
E. J. Whitmire

Members Absent:

Jonathan Woody, Chairman

Others Present:

President Paul A. Reid
Frank H. Brown, J r.
Dr. D. C. Sossomon
W. B. Harrill
James E. Kirkpatrick
Taylor L. Huskins
Mrs. Lillian Hirt, Publicity Director
Anna D. Parker

The meeting was called to order by the Vice-Chairman, Mr. Ramsey Buchanan, who advised the Board that the election of officers constituted the first order of business.

Upon motion of Mr. Sutton, seconded by Mr. Mallonee, the following officers were unanimously elected:

Mr. Jonathan Woody, Chairman
Mr. Ramsey Buchanan, Vice-Chairman

In the absence of the Chairman the appointment of Standing Committees of the Board for the current year was postponed.

President Reid presented the minutes of the Building Committee which was held on August 4, 1964, and the minutes of a joint meeting of the Executive and the Building Committees on September 30, 1964. A motion was made by Mrs. Moore, that these minutes be approved and become a part of the permanent minute book. This motion was seconded by Mr. Boyce Whitmire and unanimously passed.

President Reid next introduced the four division heads of the administration: Dr. D. C. Sossomon, Acting Dean; Mr. Taylor Huskins, Dean of Student Affairs; Mr. James E. Kirkpatrick, Division of Business Affairs; Mr. W. B. Harrill, Director of Public Relations and Summer School, with each giving a brief oral summary of the year's activities, accompanied by a mimeographed report. (See Exhibits # 1-4 on file in the President Is Office)

President Reid gave the enrollment for the fall quarter 1964; enrollment prospects for fall 1965 and a copy of the proposal for the institution of sixth-year programs submitted to the N. C. State Board of Higher Education and the N. C. State Board of Education. Mr. Frank Brown and Mr. James Kirkpatrick gave reports on the current building program.

Upon a motion by Mr. Boyce Whitmire, seconded by Mr. Cooper, the Board unanimously adopted the following resolution:

WHEREAS, the Board of Trustees of Western Carolina College desires to make available to its employees a non-forfeitable annuity contract; and

WHEREAS, it is considered appropriate that the employees be given the election as to whether to receive said annuity contract, and by exercising said election agree to accept a reduction in salary equal to the contribution of Western Carolina College Board of Trustees for the purchase of said annuity contract; NOW, THEREFORE,

BE IT RESOLVED, that each employee of the Western Carolina College Board of Trustees be given the privilege of amending his or her employment contract such as to reflect a reduction in the salary of the employee for the remainder of the contract term and that for those employees who elect to accept such reduction in salary the Western Carolina College Board of Trustees apply for a non-forfeitable annuity contract and purchase same for the benefit of said employee; that the contribution of said Western Carolina College Board of Trustees for the purchase of said annuity contract from the Horace Mann Life Insurance Company, Springfield, Illinois, be in an amount equal to the reduction in salary voluntarily agreed to by the employee.

Mr. Frank Brown read the following letter:

Wachovia Bank & Trust Company
Asheville, North Carolina
June 29, 1964

Mr. Frank Brown, Jr.
Assistant to the President
Western Carolina College
Cullowhee, North Carolina

Dear Frank:

I hope this letter finds you and your associates happy with the outcome of the walk-away on Saturday.

It has been suggested that perhaps it might be appropriate if we, as the Trustee under the will of Mrs. Adah C. Helder, caused to have painted oil portraits of both Mr. and Mrs. Helder suitable for hanging in an appropriate building at Western Carolina College. I personally feel that it would be proper for us as Trustee, to commission an artist to paint oil portraits of Mr. and Mrs. Helder. However, before going ahead or exploring the idea, I would like to know whether or not the college would be willing to accept these portraits and whether or not they would be willing to place the portraits in an appropriate building as determined by the Executive Committee of the College or the similar Committee of the Trustees.

If you would be kind enough to inform me of the position of the college, then I will take such steps as are necessary. If you have any questions, please do not hesitate to call me.

Kindest personal regards.

Sincerely yours,

/S/ Gordon R. Vison, Jr.
Assistant Trust Officer

A motion was made by Mrs. Moore that the portraits of Mr. and Mrs. Helder be hung in the Conference Room of the Bird Administration Building until an appropriate place can be secured. This motion was seconded by Mr. Cooper and unanimously passed.

President Reid read a letter from Mr. Thornburg, representing Messrs. Sam and Richard Queen of Waynesville, requesting the purchase from the college the unused portion of the Brown lands lying immediately to the rear of the new laboratory school. This proposal had been presented to the Building Committee for their recommendation to the full Board.

Upon recommendation of the Building Committee a motion was made by Mr. Boyce Whitmire, seconded by Dr. Van Gorder, the Board unanimously agreed that this property should be retained by the college.

President Reid next read the following letter:

William B. Dillard Construction Co.
P. 0. Box 728
Sylva, North Carolina

Mr. Jonathan Woody, Chairman
Board of Trustees
Western Carolina College
Waynesville, North Carolina
Dear Mr. Woody:

Subject: Cullowhee Property ''The Cox Farm''

This will confirm our recent conversation with reference to selling the State of North Carolina the entire ''Cox Farm" property for the sum of $550,000.00. This is a lump sum figure and is not based on a per acre figure. We estimate the acreage to be from six hundred fifty acres to seven hundred acres.

Also, we would deduct $3,000 an acre for any or all of the fifty acres on the Cullowhee Valley Road. We would, also, be willing to sell a portion of the land now adjoining the college at a price of $3, 000 per acre.

The above offer of $550,000.00 would exclude six or seven lots already staked out and mapped for sale and home development.

Thanking you for your interest in this matter, I am

Very truly yours,

William B. Dillard Construction Company, Inc. /S/ W. B. Dillard, President

After considerable discussion a motion was made by Mr. E. J. Whitmire that the Board of Trustees recommend to the Department of Administration in Raleigh the purchase of the entire Cox Farm and that the administration be empowered to follow up with all necessary arrangements in the purchase of said property. This motion was seconded by Mr. Sutton and unanimously passed.

Upon the recommendation of the Dean of Student Affairs and the President a motion was made by Mrs. Moore that the Brown property be developed for the housing of all girls. This motion was seconded by Dr. Van Gorder and unanimously passed.

Upon a motion by Mr. Sutton, seconded by Mr. Walsh, the following action taken by mail ballot on April 22, 1964, was unanimioulsy approved:

"I approve the request of $540,000 for the addition of one and one-half stories to the Education and Psychology Building''.

President Reid next presented to the Board instructional personnel employed since the Board meeting on April 7, 1964. A motion was made by Mr. Walsh, seconded by Mr. Sutton, unanimously approving these additional people. (See Exhibit #5 on file in the President's Office).

President Reid read a letter from Miss Bobbye Joan Wilson, Instructor, Business Department, requesting a leave of absence to continue her graduate studies at the Ohio State University. A motion was made by Mr. Mallonee, seconded by Mr. Ervin, and passed, approving this request.

The meeting was adjourned in order to meet with Governor-Elect Dan K. Moore and the Western North Carolina Legislators for lunch in the college cafeteria.

Respectfully submitted,

____________________________
J. R. Buchanan, Vice-Chairman

____________________________
Paul A. Reid, Secretary