Checkout Policy



Equipment is available to be checked out by any Student, Faculty, or Staff member in good standing with the University and without unpaid equipment checkout fines.
Each item has a predefined length of time that it can be checked out for. The exact length of each item to be checked out will be stated to the client at the time of checkout.
The checkout duration for standard items are as follows:

24 hours = Student Full-Size Laptops
  4 hours = Dell NetBooks; headphones
  2 hours = Practice Rooms; Classrooms
  1 week = Most other items (including iPads)


The Technology Commons Equipment Checkout Policy will be posted for customers to see at the Service Counter, as well as on The Technology Commons website. By proceeding with a checkout, customers agree to this policy and are subject to all rules, regulations, fees and/or fines.


Late fees are accrued if an item is not returned by the specified due time. These fees are pro-rated based upon the amount of time that the item is overdue. Timers for fees are based on hours of operation, which are the same as the building hours.


Equipment is changed from “Late” to “Lost” based on the amount of time it is overdue.  Customers may be charged for the full cost of any lost item.

Hourly Items = Lost/Stolen after 4 days overdue without contact
Weekly Items = Lost/Stolen after 2 weeks overdue without contact


Customers are responsible for any damage to the equipment that occurs during their checkout session.  Charges will be applied based on the severity of the actual damages.


Removable media is not provided. Clients are responsible for their own data, including removable cards or internal storage. No backups or removal will be handled by IT.


Batteries are not provided with a full charge. Some devices will need to be recharged by the customers. Other devices will need AA or AAA batteries which will need to be provided by the customers. This information will be noted and/or conveyed to the customer at the time of checkout.



Updated 04/10/2014


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