Administering Office: Student Affairs and Administration and Finance
Initially Approved: January 15, 2002
Approved by Executive Council: May 17, 2010; June 30, 2008; May 2, 2005; September 14, 2004
Approved by the Board of Trustees: June 4, 2010; July 14, 2008
Posted: June 17, 2010
This policy statement describes: (1) where alcoholic beverages may be possessed on campus (2) the type of alcoholic beverages that are allowed on campus and (3) University requirements for service of alcoholic beverages on campus. Those administrative units responsible for areas where alcoholic beverages may be consumed are required in some cases and allowed in other cases to develop their own procedures, not to conflict with this policy, which provide additional oversight as necessary.
It is illegal, and a violation of university policy, for any person less than 21 years of age to consume, purchase, or possess an alcoholic beverage. All policies and procedures for possession, consumption, and handling of alcoholic beverages must comply with N.C. G.S, Chapter 18B and university policy. Violators will be disciplined in accordance with appropriate university rules and regulations, in addition to penalties under state law. All students should be familiar with the alcohol beverage laws of North Carolina. Copies are available in Hunter Library.
Specific procedures must exist to check and identify underage persons, anytime alcoholic beverage consumption by such persons may occur.
State appropriated funds, trust funds, grant or contract funds, student fees collected by WCU, or other restricted funds under the jurisdiction of the University Controller's Office, must not be used to purchase alcoholic beverages unless they are being purchased for cooking purposes in academic classes. For University held events, alcohol may only be purchased from Foundation funds; qualifying student organizations must use personal funds. (The procedure for using alcoholic beverages in academic classes, developed by the Department of Human Environmental Sciences is attached.)
Under no circumstance may any department, office, person, organization, or business entity sell alcoholic beverages on the University's campus. “Sale” shall be defined as any transfer, trade, exchange, or barter, in any manner or by any means, for consideration, including, but not limited to, required fees or the purchase of tickets for admission to an event at which alcoholic beverages will be served. Likewise, donations may not be required or solicited in connection with such an event. [N.C. G.S. section 18B-1002 and 1006]
All individuals, including students, employees, and guests living on campus, are permitted to transport only unopened containers of alcoholic beverages to their campus residences or elsewhere on campus.
At campus areas for which the NC Alcohol Beverage Commission may have issued permits, any possession or consumption of alcoholic beverages must also be subject to the special rules or procedures, adopted by the University, for that area.
In the event of conflict between this policy and the facility specific procedure for a University location, this general campus policy will control. In all instances of facility specific procedures, the above GOVERNING PRINCIPLES shall apply.
AUTHORIZED AREAS ON CAMPUS
Unless prohibited by administrative action, alcoholic beverages on campus may be possessed or consumed in the following University designated locations only:
a. The campus residences of a legal age student, employee, or guest. For purposes of this policy, the residence of a student living in a residence hall is defined to mean only the assigned campus room in the residence hall and does not include any public or common area of the residence hall. (Consult the WCU Residential Living Office or its Web page for rules concerning campus residences, and instances where consumption and possession of alcoholic beverages might be prohibited by administrative action);
b. University Center BYOB events. Only malt beverages and unfortified wine may be consumed at BYOB events and typically, BYOB events are scheduled in the University Center or in Brown Hall. Consumption must be in accordance with state laws and the University Center BYOB Alcohol Service Policy;
c. University approved tailgating events. Only malt beverages and unfortified wine may be consumed at designated tailgating events, in approved campus tailgating parking lots. (See the Tailgating Policy for specifics);
d. Only malt beverages and unfortified wine may be served and consumed at the following campus locations and for the educational related events specified below. (See alcohol service event procedures below for further details.) In addition, as specified by the Chancellor at specific Board of Trustees and Foundation Board events, malt beverages, unfortified wine as well as other alcoholic beverages may be served.
• Ramsey Regional Activity Center
• Jordan-Phillips Fieldhouse
• University Outreach Center
• M. Bird Alumni House
• Madison Hall
• A.K. Hinds University Center
• Brown Hall
• Center for Applied Technology
• Fine and Performing Arts Center
• University Conference Space in Blue Ridge Residence Hall
• Other locations deemed appropriate by the Chancellor
Examples of approved events includes, banquets, dinners, receptions, educational conferences or conventions, and special one-time occasions scheduled by the Office of the Chancellor, University academic or administrative units, the WCU Foundation, and officially recognized student organizations at Western Carolina University.
Groups that do not meet the above criteria [item d] will be directed to seek service at facilities in the Sylva-Cullowhee area or elsewhere. The aforementioned University entities are prohibited from acting as a sponsor for an outside group; these entities must participate in and actively take responsibility for such an event.
Any on-campus booking that entails service and consumption of malt beverages or unfortified wine requires approval in writing, in accordance with this policy and the approval process for the event facility.
Alcohol may not be served to those exhibiting unusual behavior, impaired speech, lack of motor coordination, or any other indicia of intoxication, when such behavior appears to be the result of any substance abuse. Intoxicated persons are prohibited from consuming alcoholic beverages on university premises. Facility staff, event staff, waiters, security, et al may identify and notify University Police to remove anyone who is disruptive, due to apparent alcohol consumption or other substance abuse. If removed from the event, the University does not condone and is expressly against anyone driving while under the influence of alcohol or other judgment impairing substance; removal of such persons should be in accordance with University Police policy and state law.
Malt beverages and unfortified wine may be served only in conjunction with a University authorized event, using only University-contracted catering by the WCU food service vendor.
Alcoholic beverages must be used only as complements to an event's meal or hors d'oeuvres, not as the primary focus.
Non-alcoholic beverages must be available at the same place as the alcoholic beverages and featured as prominently as the alcoholic beverages.
Service of malt beverages and unfortified wine may begin no sooner than one (1) hour prior to an event's scheduled meal service time; alcoholic beverage service must be discontinued upon completion of the catered meal's food servings. For receptions or events only serving hors d'oeuvres, alcoholic beverage service is limited to one (1) hour only.
Malt beverages and unfortified wine, for service and consumption in the building locations previously listed, must be purchased by the event applicant/sponsor in advance and turned over to the University's contracted catering/service provider prior to the event. (See alcohol service event procedures below for further details.)
At occasions where malt beverages or unfortified wines are served, University-contracted food service catering staff must provide trained bartenders, waiters, and/or waitresses and the cost of their service will be charged to the event's applicant/sponsor. Set-ups, supplies, security, and usage fees, if any, will also be charged to the applicant/sponsor.
By holding an event, the University applicant understands and agrees that they must physically reclaim unused beverages within 48 hours of the event's completion or the unused portion(s) will be destroyed. With the exception of an individual's campus residence, reclaimed portions from events are not to be kept on campus in, including but not limited to, administrative and academic buildings, offices, spaces, or storage. [When reclaiming and transporting unused beverages, be mindful of NC Open Container Laws.]
Except to the extent allowed above, brown bagging is prohibited.
Except to the extent allowed above, events at which alcoholic beverages are served will be closed to all persons not specifically invited or on the guest list.
Alcoholic Beverage Service Event Procedures
For additional information please see the University Center BYOB Alcohol Service Policy, the Tailgating Policy, the Alcoholic Beverage Service Event Procedures, or the Alcohol Beverage Service Form:
- University Policy 102 - University Center BYOB Policy
- University Policy 103 - Tailgating Policy
- Alcohol Beverage Service Event Procedures (PDF)
- Alcohol Beverage Service Form (PDF)
- Procedure for using alcoholic beverages in academic classes (PDF)
North Carolina General Statutes §18B-1006 permits the sale of beer and wine at performing arts centers located on property owned or leased by constituent institutions of the University of North Carolina if the seating capacity does not exceed 2,000 seats. Notwithstanding anything to the contrary in this policy, beer and wine may be sold at events held at the John W. Bardo Fine and Performing Arts Center provided that such sale complies with all applicable state and local legal requirements. Prior to the sale of beer and wine at an event, requisite ABC permits must be obtained by the university’s food services provider and the food services provider shall be responsible for all alcohol sales and compliance with all applicable laws related to sales. (section added 3-1-13)