University Policy 3
Filling Faculty Vacancies


Formerly Executive Memorandum 75-10
Initially approved August 8, 1975
Under revision
Administering office: Academic Affairs


All faculty positions which become vacant at any time for whatever reason (retirement, resignation, non-reappointment, etc.) must be justified before any authorization to recruit for filling the position will be given. The procedure to be used will be as follows:

1. The head of the department affected will prepare a memorandum describing the vacancy which has occurred, or is about to occur. In this memorandum, the department head should indicate the reason for the vacancy, the length of the time the position is expected to be vacant, justification for retaining the position (if the department head wishes to request retention), plan for filling the position, and approximate cost of the replacement.

2. The department head will forward this memorandum to the appropriate dean for endorsement.

3. The dean will review the request and will forward the memorandum with his recommendation to the Vice Chancellor for Academic Affairs who will make the decision on filling the position and so inform the dean. In making his decision, the Vice Chancellor will be guided by the policies and priorities established by the Chancellor.

Vacant positions used by departments and schools primarily for supporting part-time positions and graduate assistants will be justified annually at the time the annual budget hearings are conducted.

Department heads are reminded that it is inappropriate for verbal or written commitments or offers of positions to be made without the approval of the appropriate officials.


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