May 13, 1966

REGULAR MEETING OF THE BOARD OF TRUSTEES OF WESTERN CAROLINA COLLEGE

Conference Room of Bird Administration Building           May 13, 1966

The Spring meeting of the Board of Trustees of Western Carolina College was held on May 13, 1966, in the Conference Room of the Bird Ad-ministration Building, at 10:30 a.m., with the following members present:
Jonathan Woody, Chairman
J. R. Buchanan, Vice-Chairman
Morgan Cooper
Sam Ervin, III
Arnold Hyde
Tom Mallonee
Dr. Charles 0. Van Gorder
Modeal Walsh
Boyce Whitmire
E. J. Whitmire

Members Absent:
Frank Forsyth
Mrs. Dan K. Moore

Others Present:
President Paul A. Reid
Dean W. N. Turner
Frank H. Brown, Jr.
James E. Kirkpatrick
Dr. Guy Burchfiel
Dean Taylor L. Huskins
Mrs. Anna D. Parker

Chairman Woody called the meeting to order and presented the minutes of the last meeting of the Board of Trustees which was held on March 10, 1966. Upon motion of Mr. E. J. Whitmire, seconded by Mr. Mallonee, the minutes were unanimously approved.

President Reid introduced Dr. Gerald Eller, Chairman, Special Committee on Principles and Policies Governing Faculty Service. Dr. Eller presented the following recommendations concerning Appointments, Probationary Periods, Tenure, Resignations, and Dismissals:

I. Appointments

A. The conditions of salary, rank, and probation shall be made clear in an official letter of appointment. Unusual conditions of employment will be specified in the annual contract. This contract must be returned within thirty days after receipt or it may be rescinded by the college.

B. There shall be two kinds of appointments: Special and Regular.

1. A special appointment is one that is not regarded as a probationary appointment that may lead to tenure. For example: (a) when a limited term of service is prearranged, as in the case of visiting professor or an appointment for a summer session only, or part-time employment, or emergency staff employment; or (b) when the faculty member is concerned with a short-term project for which continued financial support is not assured.

A special appointment, at the option of the college, may be converted to a regular appointment. In such cases, the time spent under the special appointment shall count as part of the probationary period.

2. A regular appointment is one in which tenure may be awarded after satisfactory completion of a prescribed probationary period.

 

II. Probationary Period

The purpose of the probationary period is to demonstrate the suitability of the faculty member for the relationship with Western Carolina College that is implicit in permanent tenure. The Probationary period will vary but shall not in any case exceed five years of service at Western Carolina College. Prior service at this institution by a returning faculty member may be credited toward fulfillment of the probationary period.

III. Tenure

A. Faculty members must hold professorial rank in order to be considered for permanent tenure. Should the initial appointment be at the rank of professor or associate professor, the faculty member must serve one or two years respectively before being considered for permanent tenure. Assistant professors may be considered for permanent tenure at the end of three years.

B. Instructors are not eligible for permanent tenure bat -may be employed on a year-to-year basis for a total of five years. If after five years an instructor has not been promoted, his employment will be terminated. If he is promoted, his service as an instructor will count toward fulfillment of his probationary period.

C. Department heads shall from time to time counsel with untenured regular
appointees and instructors concerning their performance of duties and
shall submit an annual evaluation of the appointee to the Dean of
the College.

IV. Procedure for Granting Tenure

At the end of his required probationary period, a faculty member's department head shall recommend or decline to recommend to the Dean of the College that he be granted tenure. (If the department head does not recommend tenure, the faculty member may appeal directly to the Dean for consideration of his case.) The Dean shall consult with the President, and the President shall notify the appointee in writing of the action taken.

V. Termination of Non-Tenured Faculty

Faculty on regular appointments without tenure and instructors may be released at the end of their appointment term without a statement of cause or hearing, provided that written notice has been given by January 15. If the notification of non-reappointment is made after January 15, the faculty member shall be given a terminal one-year appointment.

VI. Notice of Resignation

A faculty member has a moral obligation to notify the college of his decision to resign at the earliest possible date, preferably not later than January 15.

VII. Dismissal Procedures

A. If the work of a faculty member holding permanent tenure is deemed unsatisfactory by his administrative officer, he must be given due warning and an opportunity to rectify the conditions of his unsatisfactory work before charges looking to dismissal are filed.

B. Termination for cause of a continuous appointment, or the dismissal for cause of an appointee previous to the expiration of a term appointment, whether based on charges initiated by a department head, Dean, or President of the College, shall be considered by a committee representing both the faculty and the administration. The faculty member in question may secure a hearing before that committee upon request. All parties to such a hearing have the right to ask for are-examination of the case by the Board of Trustees. In all cases where the facts are in dispute, the accused faculty member shall, at least seventy-two hours prior to the hearing, be informed in writing of the charges against him and shall have the opportunity to be heard in his own defense by all bodies that pass judgment upon his case. He shall enjoy certain basic constitutional guarantees such as assistance from a counsel of his own choosing, the right to confront his accusers, and the right of cross-examination. There shall be a full stenographic record of the hearing available to the parties concerned. In the hearing of incompetence, the evidence presented may include oral or written testimony by teachers and other scholars on this campus and/or sworn written depositions on behalf of the accused from such authorities elsewhere.

C. The President may for grave cause suspend an accused faculty member pending immediate investigation by and speedy hearing before the proper committee. In any case of suspension the accused faculty member shall suffer no loss of salary unless he is adjudged guilty and his appointment is terminated, in which event the President, subject to the approval of the Board of Trustees, will determine the date of termination.

Upon the motion of Mr. Walsh, seconded by Mr. Hyde, the Board unanimously adopted the recommendations as presented by this Special Committee.

Upon motion by Mr. Hyde, seconded by Mr. Cooper, tie Board unanimously approved the following Guidelines for Faculty Rank and Promotions:

Purposes for establishing academic rank:

To encourage the development of professional excellence on the part of individual faculty members;

To give a basis for stability that derives from a clear understanding of one's status and how it is changed;

To establish a scale of economic compensation commensurate with rank and responsibilities;

To develop an appealing program for recruiting and for building an excellent faculty.

Criteria to be considered for specific ranks:

Earned academic degrees and professional training.

Excellence in teaching.

Research studies, publications, or projects where applicable to -the fields and responsibilities of the individual.

Recognition of professional achievement, as in leadership in, contributions to, or recognition by professional organizations.

Non-teaching activities which contribute to professional growth and reflect credit upon the college.

Promotions from one rank to another shall be based primarily upon merit and secondarily upon seniority.

Promotions are not automatic.

Minimum qualifications for rank and promotion for regular appointments:

The qualifications listed will serve as guidelines for actions by Heads of Departments and higher administrative officials. The requirements may be waived in exceptional cases where clear equivalency is established in terms of (a) distinctive or specialized training, and (b) recognized contributions in the area of the teaching field through research and professional service. It is recognized that the Dean of the College and the President of the College are responsible for processing and/or making recommendations to the Board of Trustees.

I. Instructor

A. Master's degree, or equivalent, appropriate to the teaching field.

B. Teaching experience desirable but not required.

II. Assistant Professor

A. An earned doctorate appropriate to the teaching or professional field or the highest degree normally achieved in that field; and


B. Some teaching experience or in lieu of such experience, evidence of aptitude for college teaching.

or

A. Master's degree, or equivalent, appropriate to -the Leaching or professional field; and

B. Three years or teaching experience at the college level or six years or other appropriate teaching experience. Graduate assistantships, or comparable appointments, and public or private school teaching experience may be equated to fulfill this requirement.

III. Associate Professor

A. An earned doctorate appropriate to the teaching or professional field - or the highest degree normally achieved in that field; and

B. Excellence in teaching and in effective guidance of students; and

C. Demonstrated ability in at least one of the following:

a. Research.
b. Publications and/or creative works.
c. Participation and/or positions of leadership in professional organizations.
d. Successful administrative experience; and

D. Six years of teaching experience, four of which shall be at the college level.

or

A. Master's degree or equivalent, appropriate to field and requirements for the doctorate (with possible exception of dissertation) fulfilled; and

B. Excellence in teaching and in guidance of students; and

C. Demonstrated ability in at least one of the following:

a. Research.
b. Publications and/or creative works.
c. Participation and/or leadership in professional organizations.
d. Successful administrative experience; and

D. Eight years of teaching experience, six of which shall be at the college level.

IV. Professor

A. An earned doctorate appropriate to the teaching, professional, or administrative field - or the highest degree normally achieved in that field; and

B. Demonstrated excellence in at least one of the following:

a. Research.
b. Publications and/or creative works.
c.Participation and/or positions of leadership in professional organizations.
d. Successful administrative experience; and

C. Eight years of teaching experience, six of which shall be at the college level.

Special Appointments:

1. Visiting Professor, Visiting Associate, etc., Lecturer

Terminal appointments may be for a special session (workshop, summer school), for a quarter or for a time up to one year. Appointments as Lecturer may be made for special contributions by persons of competence in various fields.

II. Temporary, Part-time, or Emergency Faculty

These shall be terminal appointments (see "Tenure" for provisions for converting to permanent status) with requirements for rank the same as for regular faculty.

III. Professor Emeritus

This shall be an honorary designation for those faculty members who have retired after at least ten years of distinctive service to the College, upon recommendation of a Faculty Committee, with approval by the Board of Trustees or upon direct action by the Board of Trustees.

President Reid next introduced the members of another Special Committee, "Which Way From Here": Dr. M. B. Morrill, Chairman; Dr. Taft B. Botner; Dr. Mabel Crum; Dr. Floyd Cunningham; Professor C. F. Dodson; Dr. Cecil Mann; Dr. D. C. Sossomon, and Dr. Gerald Eller, Ex-Officio. The Board of Trustees in regular session on June 9, 1965, authorized the appointment of this Special Committee to further study the projected needs of the college.

Dr. M. B. Morrill, Chairman, presented the following recommendations from this committee:

Revision of the curricular organization pattern as indicated in Figures 1, 2. There would be five schools to encompass all of the College's existing departments and non-departmental offerings. There would also be a graduate school. A Division of Continuing Education and Professional Services is recommended which would coordinate and promote extension work, service functions, the clinic facilities, college-wide radio and television activities, conferences, and other activities not readily assignable to a particular department or school.

Revision of the administrative structure consistent with the proposed curricular pattern, including: a. A Vice-President for Academic Affairs responsible to the President for all curricular matters.

b. A Dean in each of the various schools,, as developed, responsible to the Vice-President of Academic Affairs.

c. Department Chairmen, one each for academic disciplines as they obtain departmental status. Other disciplines until, or unless, they obtain departmental status would operate within the appropriate schools directly under the Dean.

d. Placement of the Summer School operation under the Vice-President for Academic Affairs. Such placement, it is believed, would more nearly reflect the position of the Summer School as intimately interrelated with the total instructional program.

e. Transferal of the Office of Admissions to the responsibility of the Vice-President for Academic Affairs and the Committee on Admissions and Orientation to the instructional area.

A Council of Deans. This would be an ex-officio, standing committee chaired by the Vice-President of Academic Affairs. The Committee recommends that this Council of Deans be a temporary committee to replace the present Instruction Committee, advisory to the Vice-President for Academic Affairs, until a more detailed study, of at least a year, recommends an appropriate council and its duties responsibilities, and membership.

The expansion of curricular offerings leading to certain additional undergraduate and graduate degree programs as rapidly as physical facilities, faculty, and library holdings will assure such programs of high quality. Among additional programs for which there would appear to be strong current needs the following may be cited: Nursing, Master of Arts, Master of Science, Master of Business Administration, and a Master's program specifically designed to prepare graduates for teaching at the junior college level.

Substantially increased budget requests for expansion of library holdings and library operations, in order to meet commonly accepted standards in the shortest possible time.

Some provision for continuous study of College developmental problems. The work should become the responsibility of a standing subcommittee of the Policies Committee. It might be centered in an Office of Research and Development. One or more faculty members having particular training and aptitude for research work should be relieved part-time for the purpose of preparing statistical information for the benefit of the standing committee or of special study committees. Among its duties would be recommendations concerning proper utilization of campus real estate when it involves the location of buildings or other facilities. In any event, the Committee considers it essential that the College development be constantly under study.

Two questions posed for this Committee in President Reid's letter of commission (See appendix A), were stated as "quality of students" and "quality of faculty". Both -questions are of obvious importance. The Committee believes it would be unwise and unrealistic to raise student entrance requirements higher simply in order to limit enrollment. Beyond this it has made no study on which to base recommendations.

This report contains references to probable difficulties in securing adequate, well-qualified faculty staff. The Committee commends the recommendations of another current study committee which appear to be aimed at maintaining and improving faculty morale by means of carefully stated policies on contract, tenure, promotion, retirement, and dismissal.

That consideration be given to the formation of a group of interested and influential citizens to be known as the Friends of Western Carolina College.

That the Board of Trustees consider seriously the steps they should take towards the elevation of Western Carolina College to the status of an autonomous, regional university. As studies in this report show such a move is logical, is consistent with what is happening in the case of similar colleges in many other states, and is an inevitable next stage of development if Western Carolina College is to best serve this region of the State through programs specifically geared to the needs of its citizens.

That extensive and judicious publicity be given as soon as possible to those recommendations accepted by the Board of Trustees.

Considerable discussion followed and upon motion by Mr. Mallonee, seconded by Mr. B. Whitmire, the Board unanimously approved the recommendations and requested the administration to proceed in accordance with the apparent availability of funds and as the needs of the college require. The implementation of the academic reorganization, it was understood, should proceed cautiously.

Mr. Frank H. Brown, Jr., gave a brief report on the results of the bid opening on May 5, 1966, concerning the enlargement of Memorial Stadium. In asking for bids on the project the architects have been instructed to ask for a base bid providing for 1,648 seats, alternate No. I of 244 seats and alternate No. 2 of 412 seats. The bids as accepted will provide the base bid and alternate No. 1. In order to accept base alternate No. 2, an additional $7,437 will be needed.

Mr. Brown explained that sufficient money is in the Athletic Fund to complete this project at this time and that the successful bidder had indicated that he would accept the addition of alternate No. 2 at the same base bid price for thirty days. Mr. Brown further stated that we were getting the new seats at approximately $19.00 each and that we would be unable to get this low price at a later date.

Upon motion by Mr. Buchanan, seconded by Mr. Cooper,. the Board instructed the administration to request approval of the Advisory Budget Commission to lift their previous action approving 1,800 seats at a cost not to exceed $40,000 and permit the expenditure of additional athletic funds in order that the project may be completed at this time prior to the opening of the 1966 football season.

Upon motion by Mr. E. J. Whitmire, seconded by Mr. Cooper, the Board unanimously approved the following revised loan agreement on the Student Center:

Resolved that the Board of Trustees of Western Carolina College does hereby approve in full the form of the Revised Loan Agreement entitled "Project No. CH-NC-110(S), Western Carolina College, Cullowhee, North Carolina', and the supplement thereto entitled "Contract No. H-302-272711 with designated interest rate of three and three-fourths per centum (33/4%) per annum. Series "All and three per centum 3%) on Series "B" and maturities of bonds as set out in Revised Loan Agreement dated April 1, 1966.

Resolved, further, that the Chairman of the Board and/or the President of the College be authorized to borrow money from any banking or financial institution for the purpose of procuring temporary financing to pay legal, architectural, construction, and other costs pending the issuance of $1,000,000 permanent Western Carolina College Student Center Revenue Bonds, being Department of Housing and Urban Development Contract No. H-302-2727, and to execute on behalf of Western Carolina College all applications, notes, assignments and any other instruments required by the lending institutions in this connection. (Full Loan Agreement Exhibit #3 on file in the President's Office.)

Mr. Kirkpatrick next presented the need for an expansion to the college laundry. Upon motion by Mr. Mallonee, seconded by Mr. Cooper, the Board unanimously approved this laundry expansion request.

Upon motion by Mr. Mallonee, seconded by Dr. Van Gorder, the Board unanimously approved President Reid's recommendation to request salary improvements from the 1967 General Assembly for all faculty at 7-1/2% each year for the 1967-169 biennium.

A motion was made by Mr. Hyde, seconded by Mr. Cooper, and passed, approving the prospective graduates for degrees at the May 1966 Commencement, conditioned upon the completion of all requirements as approved by the Dean's Office. (See Exhibit #4 on file in the President's Office.)

President Reid next presented the 1966-67 Salary Schedule for all classified employees. Upon motion by Mr. Cooper, seconded by Mr. Hyde, the Board unanimously approved this salary schedule. (See Exhibit 42 on file in the President's Office.)

President Reid also presented the 1966-67 Salary Schedule for the faculty. A motion was made by Mr. B. Whitmire -that this schedule be approved. This motion was seconded by Dr. Van Gorder and unanimously passed. (See Exhibit #3 on file in the President's Office.)

Upon motion by Mr. B. Whitmire, seconded by Mr. Mallonee, the Board unanimously approved the following personnel matters:

Promotion in Rank:
Betty Peele from Instructor to Assist. Prof. (Health & P. E.)
Dr. Edgar vom Lehn from Assoc. Prof. to Professor (Music)
F. A. Hodges from Assoc. Prof. to Professor (Science)
Dr. James Horton from Assoc. Prof. to Professor (Science)
Dr. Max Williams from Assist. Prof. to Assoc. Prof. (Soc. Science)

Leaves of absence:
Harold Anderson, Assist. Prof. in Education & Psychology
Miss Bobbye Joan Wilson, Assist. Prof. of Business
Aaron Hyatt, Assist. Prof. of Music
Mrs. Margaret McDevitt Baker, Assist. Prof. of Mathematics

Resignations:
G. T. Hammond, Instructor in Fine & Ind. Arts
Dr. W. M. Emfinger, Assoc. Prof., Clinical Psychologist
Jason Bryant, Instructor in Industrial Management
Hildegard Wiencke, Instructor in French & German
Dr. Paul Kirk, Assist. Professor of Botany
Thomas J. Cole, Assist. Prof. of Music

Employees 65 years old or above (retention of all for 1966-167 recommended)
Dr. W. A. Ashbrook, Professor Business (67)
Mrs. Lilian B. Buchanan, Prof.; Librarian (69)
Mrs. Edith M. Hall, Dorm. Hostess; Assist. Dean of Women (68)
Dr. Agnes Stout, Professor English (65)
Mary C. Thomas, Cataloguer (67)
Frank J. Maturo, Assist. Prof., Mod. Languages (65)
Dr. D. C. Sheldon, Prof.; Head, Math. Dept. (66)
Dr. Cecil Mann, Professor of Psychology (70)
Edith Ritter, Assist. Prof. of Education (69)

Authorization for Salary Adjustments

Mr. J. R. Buchanan, Chairman of the Special Committee for Naming the new College Buildings, presented the following recommendations from the Committee:

The Education and Psychology Building
The C. D. Killian Building

The dormitory nearest Reid Gymnasium
The Helders Dormitory

The Student Union Building
The A. K. Hinds College Center

The second dormitory
The Leatherwood Dormitory

The cafeteria
The C. F. Dodson Cafeteria

Upon motion by Mr. B. Whitmire, seconded by Mr. Ervin, the Board unanimously approved the recommendations as listed above.

There being no further business, the meeting adjourned.

Respectfully submitted,


____________________________
Jonathan Woody, Chairman

____________________________


Paul A. Reid, Secretary

 

 

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