August 21, 1969

REGULAR MEETING OF THE BOARD OF TRUSTEES OF WESTERN CAROLINA UNIVERSITY

Conference Room of Bird Administration Building          August 21, 1969

The Board of Trustees of Western Carolina University met in called session in the Conference Room of the Bird Administration Building, August 21, 1969, at 9:30 a.m. The following members were present:

J. Ramsey Buchanan, Vice-Chairman
Jack E. Abbott
Frank Forsyth
Arnold J. Hyde
Wallace N. Hyde
Thomas L. Mallonee
W. Harold Mitchell
Clyde M. Norton
Modeal Walsh
Boyce Whitmire
E. J. Whitmire

Member absent:

Mrs. Dan K. Moore

Others present:

Alex S. Pow
W. Newton Turner
Frank H. Brown, Jr.
Taft B. Botner
Floyd Cunningham
Douglas Davis
J. Gerald Eller
Albert F. Gilman, III
Gerald N. Hardy
John Henning
Taylor L. Huskins
S. Aaron Hyatt
L. D. Hyde
James E. Kirkpatrick
J. Stedman Mitchell
Douglas Reed
Mrs. Peggy Ziegler
Mrs. Jane W. Sossomon

Mr. Buchanan, Vice-Chairman, called the meeting to order and followed immediately with the introduction of and a cordial welcome to the new members, Mr. Jack E. Abbott, Dr. Wallace N. Hyde, and Senator Clyde M. Norton.


Mr. Buchanan, as the first order of business, asked for nominations for chairman of the Board for the coming year. Mr. Forsyth placed in nomination the name of Dr. Wallace N. Hyde, seconded by Senator Clyde Norton. Mr. Mitchell nominated Mr. Thomas Lane Mallonee and this was seconded by Mr. Boyce Whitmire. Mr. Mallonee thanked Mr. Mitchell and Mr. Whitmire for their consideration but requested that his name be removed from nomination. Mr. Boyce Whitmire withdrew his nomination. Mr. E. J. Whitmire moved that Dr. Hyde be elected by acclamation; and this received a second from Mr. Boyce Whitmire. The vote of the Board was unanimous that Dr. Hyde be named Chairman.

Mr. Buchanan turned the meeting over to Dr. Hyde. Dr. Hyde expressed appreciation to the Board for their confidence and indicated his intention of advancing the cause of this University in any way possible.

Dr. Hyde called for nominations for vice-chairman. The following names were placed in nomination: Mr. Arnold Hyde, nominated Mr. Thomas N. Mallonee, which was seconded by Mr. Buchanan; and Mr. Walsh nominated Mr. Frank Forsyth. Before the motion received a second, Mr. Forsyth asked that his name be withdrawn because of the pressure of other activities. Mr. Walsh consented to withdraw his nomination of Mr. Forsyth. Mr. Boyce Whitmire then moved that Mr. Mallonee be elected by acclamation and the motion received a second from Mr. Mitchell. The vote of the Board was unanimous.

Following the election of the chairman and vice-chairman, Dr. Pow presented the faculty and administrative staff members present to the new members of the Board and asked that each introduce himself.

Dr. Hyde called for the reading of the minutes of the last meeting. Mr. Boyce Whitmire moved that the minutes be approved as read and Mr. Mallonee made a second to the motion. The Board approved the minutes as read to become a part of the permanent minute book.

Mr. Douglas Reed read a draft resolution for Trustee Morgan Cooper, who died on July 26, 1969. (Exhibit No. 1, on file in the President's Office.) This received the unanimous approval of the Board on the motion of Mr. Forsyth which received a second from Senator Norton.

Mr. Boyce Whitmire moved that Mr. Reed prepare separate resolutions for Mr. Jonathan Woody, former chairman, and Dr. Charles 0. Van Gorder, former member, whose terms have expired, in recognition of their services. Mr. Mallonee seconded this motion. The vote of the Board was unanimous. Mr. Buchanan suggested that it might be possible for Mr. Reed to have these resolutions in time for the afternoon session. Mr. Reed stated he would like a little more time but would follow the wish of the Board. The decision was that the resolutions could be presented at the next meeting of the Board or approved by the chairman for sending before then.


Mr. Douglas Reed read a statement concerning faculty and student representation at meetings of the Board. After some discussion, Mr. Boyce Whitmire recommended the phrase "as observers only" be added in the statement. Mr. Forsyth moved that the statement, including the additional phrase, be approved and Mr. Mitchell gave a second to the motion. The Board gave unanimous approval to the motion. Following is the statement, as amended:

The President of the University by delegated authority from the Board of Trustees may extend to the President and Vice President of the Student Body and to the Editor of the student newspaper the privilege of attending Board meetings, as observers only, when items of particular concern to the student body are to be considered. He shall have the same authority to invite the Vice-Chairman and the Secretary of the Faculty Senate as observers when matters of especial interest to the faculty are to be considered.

Dr. Pow asked that he be permitted to speak regarding the new Student Bill of Rights and presented the proposed revisions. The original bill was based upon a statement by the American Association of University Professors and the American Council on Education, among others. The revision had been suggested by the Student Senate and approved by the Student Affairs Committee of the Faculty Senate and the Faculty Senate itself. Dr. POW said that it had his endorsement as well as that of the Division of Student Affairs. He indicated two types of changes principally were involved. They are (1) "should" to I' shall, " in the interest of placing language of the bill in proper form; and (2) minor changes in content and purpose. Mr. Huskins discussed in detail the changes which had been made in the Student Bill of Rights. (Exhibit No. 2, on file in the President's Office.) Mr. Boyce Whitmire questioned section 2, on page 5, regarding speakers invited to the campus. Mr. Huskins gave the procedure followed in invitations, and he said that there was no change in the provisions in the proposed revision from the content of the original bill. Dr. POW said that, so far as he knew, last year only two speakers were invited to the campus whom the administrative staff would not have chosen, and they were invited by groups not having University recognition. Only one of the two appeared; and that one attracted only a small audience. Dean Huskins told the group that we do have the authority to restrict the appearance of undesirable speakers on campus.

Mr. Boyce Whitmire moved that "within North Carolina State law and University regulations" be substituted for the first sentence of item 2, page 5, and that, with this amendment, the Bill of Rights be approved. This motion received a second from Mr. Arnold Hyde. The motion was approved unanimously by the Board.

The next item on the agenda was the new student regulations. (Exhibit No. 3, on file in the President's Office. ) Dr. POW presented the background for these changes and the survey made by Mr. Hyatt. Mr. Mallonee questioned the alcoholic privileges. Mrs. Ziegler replied that the new regulations represented the findings of the Division of Student Affairs and took into account actions of schools comparable to Western Carolina University.

Mr. Arnold Hyde moved that the new rules and regulations be adopted with the addition of a proviso "within North Carolina State law and University regulations" regarding alcoholic beverages privileges. Mr. Boyce Whitmire seconded the motion and the Board gave its approval with no dissenting votes indicated.

Dr. Turner requested confirmation of approval by the Board of the 1969 summer graduates. (Exhibit No. 4, on file in the President's Office. ) These had been discussed with the Instruction Committee of the Board by telephone. Dr. POW explained the circumstances involved with the two students who were denied permission to participate in the graduation ceremony. These students were awarded degrees as earned but they were not permitted to participate in the public ceremony. Mr. Mallonee moved, with a second by Mr. Abbott, that official confirmation be given. The Board unanimously approved the list of graduates.

Next, Dr. Turner presented descriptive materials covering changes in the following: (Exhibits Nos. 5 - 12 on file in the President's Office.

1. Department of Political Science (new department)
2. Department of Speech and Theater Arts (new department)
3. Department of Physics (new department)
4. Department of Industrial Education and Technology (change in name)
5. Department of Curriculum and Instruction (change in name)
6. Bachelor of Science in Business Administration (change in name)
7. Major in Sociology (new program)
8. Bachelor of Arts with major in Chemistry (new program)
9. Bachelor of Fine Arts (new program)
10. Bachelor of Science in Education with major in Speech and Theater Arts (new program)
11. Explanation of high-risk student program (new program)

The high-risk student program was discussed by Dr. Turner and the Board requested a report later on results experienced with this program.

On motion of Mr. Walsh, seconded by Mr. Arnold Hyde, the above new departments, changes, and new programs were approved.

Dr. Turner presented the following recommendations for promotion:

Joel Fred Kilpatrick - Associate Professor to Professor
Otto Hugh Spilker - Associate Professor to Professor
Julian Szynalik Dobrowolski - Assistant Professor to Associate Professor
Royce Stanley Woosley -Assistant Professor to Associate Professor

Mr. Walsh moved that these promotions be approved. Mr. Abbott made a second to the motion, and the motion was passed unanimously.

Dr. Turner presented new appointments since the last Board meeting and requested approval. (Exhibit No. 13, on file in the President's Office. ) On motion by Mr. Forsyth, seconded by Senator Norton, these appointments were approved.

The following changes in fees were proposed:

University Development Fee. Dr. POW requested a fee of $10 per quarter for the academic year, effective fall quarter, 1969.

Out-of-state tuition increase, requested by Mr. Kirkpatrick, to $750 for 1969-70, and $950 for 1970-71.

Increase in board charge, requested by Mr. Mitchell, of $10 per quarter, effective fall quarter, 1969.

Bad check charge, requested by Mr. Kirkpatrick, to be reduced to $1.00, to become effective fall quarter, 1969.

Senator Norton moved that the changes indicated above be adopted and Mr. Abbott gave the second to the motion. The motion was approved.

Dr. Turner and Dr. Gilman reported to the board the need for printing of addenda to the current catalog to reflect several changes in curricula, majors, etc. On motion by Mr. Mitchell, with a second by Mr. Buchanan, this printing was approved. (Exhibit No. 14, on file in the President's Office.)

Mr. Brown reported on actions of the General Assembly which affect Western Carolina University. The budget for the current biennium is $20,284,000 as compared with $12,692,000 for the biennium just ended. We have now 118-1/2 new positions, plus a personnel officer, an accountant, and positions for the Economic Development Center. Additional funds, he said, are expected from the State Board of Higher Education for library development, planning, and other purposes.

Mr. Brown gave a comprehensive report on the need for a new post office facility and presented a proposed request by the University to the Advisory Budget Commission to issue self liquidating bonds. The site proposed is on the property just below the high-rise dormitory. The building might, according to Mr. Brown, be developed to include space for student organizations; and this space would be on the second floor. On motion by Mr. Mallonee , seconded by Senator Norton, the Board approved the proposed request for permission to issue self-liquidating bonds.

The status of settlement with the contractor on the high-rise dormitory was discussed. We are withholding ten per cent of contract figure. The Division of Property Control has authority over this and the Department of Administration would initiate claim on the basis of architect's statement.

At 12:15 p.m., the Board adjourned for lunch at the president's home and reconvened at 2:00 p. m.

Mr. Brown requested that the Board give its approval for the original architects for the water storage reservoir, addition to the sewage treatment facility, additional faculty housing, surfacing of new tennis courts, and the alterations to the electrical distribution system be retained. He recommended that decisions on architects for the addition to the infirmary, the Bird Administration Building, a 600-bed dormitory, and the new post office be deferred until a statement is presented to the new building committee. This was approved on motion by Mr. E. J. Whitmire, and seconded by Mr. Arnold Hyde.

The need for bond attorneys for the new dormitory and new faculty housing was presented by Mr. Kirkpatrick. He requested approval of the following resolutions:

BE IT RESOLVED, That the Board go on record as approving the 600-bed Dormitory Project authorized by the 1969 General Assembly of North Carolina, and that the Board of Trustees hereby authorize the Chairman of the Board and/or the President ' as required, to execute on behalf of Western Carolina University all applications, bonds, reports, agreements and other instruments, letters, writing, and papers, and to bind Western Carolina University as to all agreements made in connection herewith, and to do all acts for the principal in dealings with the Housing and Home Finance Agency and/or other financing agencies; the Advisory Budget Commission; the Attorney General of North Carolina: the Budget Bureau; the Local Government Commission; and any other agency required on connection with the Application for loans of $2,340,000 for construction of 600-bed dormitory on a 100% self liquidating basis.

BE IT FURTHER RESOLVED, that the Business Manager of Western Carolina University be empowered to employ the law firm of Reed, Hoyt, Washburn, and McCarthy to handle the sale of bonds for the project.

BE IT FURTHER RESOLVED, that the Chairman of the Board and/or the President of the University be authorized to borrow money from any banking or financial institution for the purpose of procuring temporary financing to pay legal, architectural, construction and other costs pending the issuance of $2,340,000 permanent Western Carolina University Dormitory System Revenue Bonds, to execute on behalf of Western Carolina University all applications, notes, assignments and any other instruments required by the lending institution in this connection.

and

BE IT RESOLVED, That the Board go on record as approving the Faculty Housing Project authorized by the 1969 General Assembly of North Carolina, and that the Board of Trustees hereby authorize the Chairman of the Board and/or the President, as required, to execute on behalf of Western Carolina University all applications, bonds, reports, agreements and other instruments, letters, writing, and papers, and to bind Western Carolina University as to all agreements made in connection herewith, and to do all acts for the principal in dealings with the Housing and Home Finance Agency and/or other financing agencies; the Advisory Budget Commission; the Attorney General of North Carolina; the Budget Bureau; the Local Government Commission; and any other agency required in connection with the Application for loans of $442,000 for construction of 20 apartments on a 100% self liquidating basis.

BE IT FURTHER RESOLVED, that the Business Manager of Western Carolina University be empowered to employ the law firm of Reed, Hoyt, Washburn, and McCarthy to handle the sale of bonds for the project.

BE IT FURTHER RESOLVED, that the Chairman of the Board and/or the President of the University be authorized to borrow money from any banking or financial institution for the purpose of procuring temporary financing to pay legal, architectural , construction and other costs pending the issuance of $442,000 permanent Western Carolina University Housing Revenue Bonds, and to execute on behalf of Western Carolina University all applications, notes, assignments and any other instruments required by the lending institution in this connection.

On motion by Mr. Boyce Whitmire, seconded by Mr. Walsh, the two resolutions above were approved.

Mr. Brown reported on the reassignment of title for electrical service as proposed by the Utilities Commission. He stated that companies distributing power in Jackson County were asked to define their area. Nantahala Power Company requested that the area served by Western Carolina University be included in their territory, but the Utilities Commission agreed to our request that we be excluded. The area served by Western Carolina University is closely tied to the Cullowhee Township boundaries. This was acceptable to the other power companies serving Jackson County and we will continue as we are.

Mr. Hardy and Mr. Hyde spoke regarding the Economic Development Center and announced the appointment of Dr. Ronald M. North as Executive Director, and Mr. Fred M. Lyda, Development Specialist.

At this time the Chairman excused all administrative staff from the Board meeting except Dr. Turner, Mr. Kirkpatrick, and Mrs. Sossomon.

Dr. Turner and Mr. Kirkpatrick distributed 1969-70 salary listings for EPA and SPA employees for the information of the Board. (Exhibits Nos. 15 and 16, on file in the President's Office. ) Dr. Hyde asked if there were any questions or discussion regarding the salary schedules. Questions concerning the salary schedules as a whole and individual salaries were answered by Dr. Pow. Mr. Mallonee, with a second by Mr. Boyce Whitmire, moved that the EPA and SPA salary schedules, as presented, be approved. The approval of the Board was unanimous.

Following this, Dr. Turner and Mr. Kirkpatrick were excused; and the Board went into executive session. Open Meeting Act

Mr. Forsyth moved for adjournment at 3:15 p. m., and the Chairman declared the session at an end.

Respectfully submitted,


____________________________
Wallace N. Hyde, Chairman

____________________________
Alex S. POW, Secretary

 

 

 

 

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