To reserve special event parking requires approval from a member of the Executive Council Board. The Board consists of Vice Chancellor for Administration and Finance, General Counsel, Vice Chancellor of Operations, Vice Chancellor for Advancement and External Affairs, Vice Chancellor for Student Affairs, Provost, and the Director of Athletics.
Parking resources are limited. For this reason, arrangements need to be made or information gathered concerning parking when events are in the planning stage so that available services and options can be explored.
*University events are considered events sponsored by the University and not by individual departments. Examples include sporting events, Mt. Heritage Day, and Board of Trustees. Non University events will be charged a $25.00 minimum.
Time Frames
For special events (Charter Buses, Mountain Heritage Day, other large events) please request as early as possible, but at least 3 weeks ahead of time.
For general parking services (small events, coning spots) please submit your request at least 1 week ahead of time, so that we can have personnel on hand to accommodate you.
Issuing Visitor Permits: Parking Services will issue free short term non-student/faculty/staff visitor permits for campus at the Parking Services Office M-F,8-5.
Coning or Blocking Spaces: Parking Services will cone or block spaces for events. Charges will apply. (Non-University events minimum $25.00)
Monitoring Lots: Parking Services will provide services to monitor to reserve the parking lot for an event (evening and weekend events only). It's common for monitor services to start 2.5 hours before the start of the event. Charges will apply. (Non-University events minimum $25.00)
Posting Signs: Parking Services will post a sign at the entrances to a lot stating that it is reserved on the event date. This option is only available outside normal lot operational hours (after 5:00 p.m. Monday through Friday and on weekends). Parking is not guaranteed with this option. Parking Services will not respond to remove vehicles or issue citations to vehicles that do not observe the posted sign. Charges will apply.
Reserving Lots Weeknights After 5 p.m. and Weekends: Parking Services will reserve parking lots exclusively for a specific event when requested and not conflicting with other University events. Charges will apply.
Barricades: Barricades are available upon request. Charges will apply. (Non-University events minimum $25.00)