Purchase Authorization
Under the authority delegated by the State of North Carolina and the Administration
of Western
Carolina University, the University Purchasing Department has the exclusive responsibility
for
making all purchase contracts entered into for the University, except for University
Bookstore
purchases for resale, the purchase of University Library holdings, and authorized
capital
Improvements Project purchases which are made by their respective managers. The Director
of
Purchasing and Departmental Purchasing Agents are the only individuals in the Purchasing
Department authorized to make purchasing commitments for the University.
The University operates on the principle of budgetary allotments to the various agencies,
schools
and departments. An accountable officer is responsible for expenditures for the allotment.
The authority to charge purchases against the allotted budgets for materials and services
is
furnished to the Purchasing Department by the signature of the accountable officer
on a purchase
requisition, or their electronic approval for on-line requisitions.
Purchases made by the University, irrespective of the source of funds (grants, contracts,
gifts,
receipts, etc.), must comply with the policies and procedures contained within this
manual.
- Purchase Requisitions
- Standing Purchase Orders
- State Purchase Contracts
- Gasoline and Service Credit Cards
- Purchase of Personal Computer Equipment and Software
- Purchase of Used Equipment
- Policy on Printing and Copying
- Purchases from University Book & Supply Store and Print Shop
- Purchases Disallowed from State Approprated Funds
- Use of State Purchasing Power for Private Gains
- Purchases from or through State Employees
- Lease vs. Purchase of Equipment
- Solicitation of Bids and Quotations
- Return of Merchandise to Off-Campus Vendors
- Solicitation by Sales Representatives
- Complaint to Vendor
- Vendor Debarrment
- Historically Underutilized Business Utilization Policy
- Identifying New Suppliers
- University Term Contracts
Purchase of Contractual Services
- Consultant Services
- Contractual Services
- Service/Repair of University Equipment
Purchases under Special Circumstances
- Sole Source Purchases
- Emergency Purchases
- Delivery within Fiscal Year Purchase Made
- Surplus Property