Western Carolina University

Fixed assets are the pieces of equipment owned by or in the custody of WCU. The university is responsible and accountable for the inventory and control of this equipment.

Fixed Asset Policy

Fixed Asset Coordinator Procedures and Responsibilities

 

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Forms and Reports

WCU Asset Inventory Control
WCU Asset Inventory Control Form
Whenever a qualifying asset is permanently moved, transferred to another department, traded in, missing, stolen, dismantled, otherwise disposed, or reassigned to another agency, the department is required to complete this form (an asset qualifies if it is $5,000 or greater, or an IT tracked asset). If you have questions about whether an asset qualifies, please call Dale Cox (227-2583) or Ed Lawson (227-7487).
Note: Disposal of any university equipment requires prior approval from the Purchasing Department.

Surplus Assets
WCU Surplus Property Request - Surplus

WCU Surplus Property Request - Disposal

WCU Surplus Property Request - Cannibalization
Surplus Computer/IT Property Pickup Request
Used to declare items surplus and request their pickup and removal. All items going to surplus (tagged and untagged) should be listed on the form. Be sure to include the WCU purple tag number (if applicable).

Donated Assets
WCU Asset Inventory Control Form
Used to record equipment items the department has received at no cost, i.e., donated, by assembly, or furnished by the government. 

Removing Assets from Campus
Permission to Remove University Assets from Campus Form
As a general rule, removal of University equipment, furnishings, and similar property from campus is not permitted. However, certain exceptions do exist and are listed on this form. For more information, see University Policy 75.

WCU Equipment Return Form
Equipment Return Form
Used to record equipment returned to vendor such as trade-ins and transferred out asset(s) (preapproved by Purchasing) or due to insufficient funds from departmental budget. Also, used to record equipment permanently transferred outside of the university to another university or state agency (preapproved by Purchasing).

Equipment Inventory Verification Report
Lists the department's purple tagged equipment ($5,000 or greater) and is used by that department to verify their annual tagged equipment inventory. The department will receive this annual inventory list from the Fixed Asset Accountant in the Controller’s Office.

Missing Assets
WCU Asset Inventory Control Form
Used to report an asset missing by documenting reason for missing and steps taken to locate the asset.