The post Grant Financial Accountant who is assigned to the Controller's office, is responsible for overall sponsored program financial reporting compliance. She manages the University’s sponsored programs cash flow and reporting and samples award transactions for compliance. Her primary responsibility is to process Federal draw-downs for sponsored programs.
Proper management of funds is vital not only to the PI, but to the University as a whole. Mismanaged grant and contract funds could result in the University losing all Federal funding – including funds used for student financial aid purposes. Funds management is tracked through reporting of expenditures, actual time and effort, and cost sharing. When a grant or contract ends, certain steps must still be taken to close out the award.
Post Awards Manager handles the following tasks:
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Grant/fund set-up and Banner budget entry
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Subcontract review and encumbrance
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Expense documents review/approval (travel, direct pay, personnel actions, tuition)
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Journal voucher processing for cost transfers
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Release time processing
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Budget revisions
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Award close-out
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Final reconciliation
Account Close Out:
The Contracts and Grants Office will remind you 90 days prior to the end of award close out procedures.
Check list will be sent 30 prior to the end of the award. Complete the critical, time sensitive actions indicated on the check list including:
- Personnel actions – move personnel to another fund or terminate employees
- P-Cards – move to another fund or terminate
- Purchase Orders – determine if any purchase orders are outstanding – liquidate, expedite delivery or move to another fund. Make sure all purchased items have been received, invoiced and paid for prior to the end date
- Communications equipment – move to another fund or terminate service
- Travel – verify that all travel reimbursements have been submitted and are paid by the project end date
- Subcontracts – verify all deliverables have been met and final invoice received and processed for payment by the project end date.
Please contact Nancy Wike, Contracts and Grants Accountant, at 227-2498 or email her at nfwike@email.wcu.edu, if you have any questions on any of these items or about the award management process.
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