Check-in Procedures
Residents checking into a residence hall should report to the hall
office, where a staff member will issue you keys. Each resident
must complete a Room Condition Report (RCR) and sign and
date the RCR in acknowledgment of the current room condition.
The RCR should be returned to a residence hall staff member to
obtain an entrance key for the residence hall.
Any resident moving into a residence hall before the official
opening day, each semester, will be assessed $25 per day, unless
the resident is required to arrive early due to an approved
university function.
Check-out Procedures
Residents must check out with a staff member when moving out
of residence halls. (During the spring semester residents may
complete an express check-out.) All personal belongings should
be moved out of rooms prior to official check-out, and constructed
items, such as lofts, must be removed. All university
furniture must be in rooms and set up as it was upon check-in,
and keys must be turned in. Any damages will be noted on the
Room Condition Report and the student account will be assessed
for such damages.
During final exam week, residents are expected to check out
of residence hall rooms within 24 hours of their last final exam.
All residence halls close at 5 p.m. on the last day of exams.
Graduating seniors and students participating in
graduation will be permitted to remain in the residence halls
after the official closing date. All students needing to remain past
this date must receive approval from the Resident Director or
Area Coordinator at least one week in advance.
A resident officially withdrawing from the university
must check out with a Residential Living staff member within
24 hours after withdrawal.
Break Closing Procedures
During the December break, all residence halls must be vacated.
During this time, the university shuts down its physical
operations to a maintenance level only, including heat, steam, hot
water, and electricity. Residents who need to stay in Cullowhee
during the break should make arrangements for off-campus
housing. Residents are encouraged to take valuables home
during the break, but other items may remain in rooms.
Residents should ensure that the following tasks are
completed before leaving for December break:
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Clean, defrost, and unplug refrigerators.
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Unplug all appliances, including fish tanks, computers and
answering machines.
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Leave the heat ON.
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Close and lock all windows.
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Empty all trash.
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Take all valuables and money with you.
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Turn off all lights, close blinds, and lock door.
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If leaving the residence hall permanently, check out of room
with an RA.
Please be aware that housing staff will inspect all rooms
during the December break.
Spring Express Check-out
Express check-out procedures provide flexibility and save time at
the end of spring semester. This option allows residents to check
out of residence hall rooms at any time of day or night prior to
the residence hall check-out deadline. Residents may pick up an
Express Check-out Information Sheet and Key Envelope at the
residence hall office, Resident Director’s or Area Coordinator’s
Office, or the Department of Residential Living beginning with
the week before final exams.
Residents choosing the Spring Express Check-out should:
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Make sure room is clean and properly assembled, including
floors, walls, counter and desktops, and all furniture.
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Assemble beds properly. (Each bed should have a footboard
and a headboard.)
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Fill out the requested information on the key envelope, put
keys in the envelope, and deposit the sealed key envelope into
the maintenance request drop box.
Residence hall staff will check each resident’s room later.
Residents will be responsible for any damages to the room or
furnishings that were not previously recorded on Room
Condition Reports. Residents choosing Spring Express Check-out
may not appeal damage charges.
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Check-in/out Procedures