1. Each photographer will make digital photographs of one conference event chosen in one of the categories of: Field Trip, Plenary Session, Concurrent Session, Student Sessions, Poster Session, and Plant Sales. Photographers must use their personal digital camera and storage medium (compact flash, CD, etc.).

2. Event photography is not intended to distract the photographer from overall participation in the assigned event. The photograph montage should include 20-30 photographs with 30 recommended for field trips and field/workshops.

3. Photographs must include some of each pertinent category at the event:  Event leaders/presenters/vendors, Images that define the event (for example, about mosses), Event leaders interacting with participants, Participants in various individual and small group activities, Landscape or room perspectives from close up to broadly encompassing, plants and plant communities, and other photographer chosen images. Photographs must be in sharp focus and reasonably composed subject-wise.
    
4. Photographs will be numbered and labeled serially in a provided small notebook. Before the beginning of the event, the photographer will photograph a label of the event in the notebook as the first photograph of the montage. The label will include: event title, event leader, date, and event photographer. An example of numbering and labeling of subsequent photos is: No.12--leader showing orchid. Three or four of the photographs that include a small number of people (up to 4) must include the names of the people. It is recommended that a list of planned photographs be made for reference before the event. In some cases where multiple photos are shot of the same subject or activity, list those as, for example: No. 12-14---participants examining ferns.

5. After the event, the photographer will edit the photo montage either using the camera LCD or a computer. Out-of-focus or otherwise unsuitable photographs must be deleted. Deleted photos will be marked in the notebook. At a prearranged time, the event photographer will meet with the photographer coordinator to transfer the photographs to a laptop computer and submit the notebook.

6. Photographs will become the joint property of the Cullowhee Conference and the photographer. The Conference will have unilateral permission to use the photographs for historical, promotional, and educational purposes. Photographer credit will be given when the photos are used for such purposes.

7. Event photographers will be provided with the following materials: A small spiral notebook with an event label, a pencil and felt pen, a list of event participants (except plenary events), and a list of event photographer guidelines.