Reimbursement for travel between the employee’s duty station and the nearest airline terminal (or train/bus station if applicable) is limited to one round trip with parking charges.  Travel by private car is reimbursed in accordance with the guidelines in Section 5   Transportation by Private Vehicles.  Receipts are required for airport parking claims.
9.07.02 Travel to/from Airport at Employee’s Destination

Reimbursement for travel to and from the airline terminal (or train/bus station, if applicable) at the employee’s destination may be made where travel is via the most economical mode available as listed below:
• Taxi or airport shuttle service – actual cost with receipts.
• Rental vehicles – may be used; however, rental vehicles may not be used for the sole convenience of the employee.  Receipts are required.
• Public transportation-actual cost up to $5.00 for each one-way trip either from the airport to the hotel meeting or from the hotel meeting to the airport.  Receipts are not required!

9.07.03 Transportation Other than to/from Airport

Reimbursement may be made for costs of transportation other than to/from the airport when required for travel on official state business.  Reimbursement is limited as follows:
• Taxi service actual cost with receipts. Taxi fares for inter-city travel are not reimbursable, except in emergencies when no less expensive mode of transportation is available.
• Shuttle Service actual cost with receipts
• Public transportation actual cost up to $5.00 per one way trip.  Receipts are not required.

9.07.04 Bus and Train Service

The actual cost of coach fare for rail and bus service on state business is reimbursable.  A receipt copy of the ticket must be attached to the travel reimbursement request.

9.07.05 Rental Cars

Rental cars may be used only when this is the most cost-efficient form of transportation.  Rental cars are not to be used at state expense solely for the convenience or personal preference of the employee.  A receipt copy of the paid rental contract must be submitted for reimbursement.
The University will not reimburse for optional insurance coverage which includes Physical Damage Waiver (PDW), Collision Damage Waiver (CDW) and Personal Accident Insurance (PAI).  Policies and information concerning rental cars are available from the Purchasing Department (telephone - 7203).