9.02.01            Trip Authorizations

Before travel may begin, travel on University business must be approved by the traveler’s immediate supervisor, the accountable officer for the budget to be charged, and others as indicated in the following table.

* In state and out-of-state travel with excess < 200% of standard lodging rate must be approved two steps above traveler or Vice Chancellor, whichever is less.

** Chancellor approval for out-of-country travel is only required for Vice Chancellor and the Chief-of-Staff travel.

9.02.02            Request for Travel Allowances in Excess of the Standard Approvals Required

Excess requests may be approved by the administrators subject to the limits indicated in the preceding table.  All departments reporting directly to the Office of the Chancellor must submit excess requests to that office for approval.  Excess reimbursement requests must be approved at the same time the travel is authorized. 

Documentation Required

Excess reimbursement requests must be accompanied by documentation that substantiates the following:

·         The travel is entirely related to University business.

·         The travel is the most practical way to conduct the University business.

·         Reasonable efforts have been made to keep the cost within statutory limits and to keep the number of travelers to a minimum.

·         Travel expenses can be covered within budgeted travel line-items.